1. T.E.A.M. Training: Microsoft Outlook 2010 Scheduling & Facilitating Meetings

2. Scheduling & Facilitating Meetings Table of Contents  Create a Meeting Request – Step by Step Create a Meeting Request – Step by Step  Additional Resources Additional Resources  Contact Information Contact Information 2

3. Locate the ‘Calendar’ view 3

4. Select ‘New Meeting’ 4

5. Enter desired meeting attendees in “To” field 5

6. Use ‘Scheduling Assistant’ 6 1. Click ‘Scheduling Assistant’ 2. Use to find appropriate time

7. Enter ‘Subject’ & ‘Location’ 7

8. Provide details in the ‘Body’ 8 Details such as an Agenda are important to include, as they allow meeting attendees to properly prepare for your meeting.

9. Select a ‘Reminder’ time 9 1.Locate the ‘Reminder’ box in Options at the top of your meeting request 2.Select the desired ‘Reminder’ time, in order to alert your attendees to the meeting and remind them to attend.

10. Request a Response 10 ‘Response Options’ icon is located in the Attendees box Requesting a response allows you to track anticipated meeting attendance.

11. Send your Meeting Request! 11

12. Additional Outlook 2010 Meeting Resources 12 Schedule a meeting with other people – Microsoft.com Change an appointment, event, or meeting – Microsoft.com Cancel a meeting – Microsoft.com Respond to an email with a meeting request – Microsoft.com

13. Contact Me: Email: Megan Reiplinger Phone: (407) 447-6761 13

14. T.E.A.M. Training: Microsoft Outlook 2010 Scheduling and Facilitating Meetings