1. Web IFSP Service Provider Presentation February 24, 2010

2. Welcome Housekeeping Introductions Agenda Objectives The Big Picture

3. Sailing through the Web IFSP We’re Here to Help! AEA 1 Web Administrators: Julie Tschirgi Sue Schulz Assisting: Mary Jo Nordheim Tiffany Kuhens Rachael Putman Procedures and Process: Joane Amick Thank you to: Our office assistants for entering the needed data to get us started AEA 8 - for piloting the web IFSP Heartland AEA and Nothwest AEA for sharing their training materials with us.

4. Afternoon Agenda for Service Providers and Coordinators Introduction Big Picture - Overview Getting into the system Navigation of the Web IFSP Enter Real Case with your team Evaluation and Assessment Outcome Page Services Page A Quick Look at the rest of the Web IFSP (if time)

5. Big Picture - Overview Charting Our Course Joane Amick Early ACCESS Regional Coordinator

6. Service Coordinators for Region 1 AEA ECSE Teacher Consultants OT/PT when they are the only service provider Vicki Berger, SLP; Zondra Foster, hearing itinerant; Marti Andera, nurse practitioner Child Health Specialty Clinics - Drug Affected, Preemies, Medically Fragile Visiting Nurses Association - lead exposed, no developmental delays

7. Early ACCESS Partners Providing Family Training HAWC Empowerment - Howard, Allamakee, Winneshiek, and Clayton Counties Early Head Start - Allamakee and Clayton Counties Parent Share and Support - Fayette County Parents as Teachers - Delaware County Parents as Teachers - Dubuque County

8. Expectations for Learning Mastery of getting into the system Understanding navigation process Conceptual mastery of data entry versus page entry Awareness that SC sets up access for providers Awareness of how to access forms

9. Let’s Get Started At the Dock: Structure of the Web IFSP System Julie Tschirgi Co-web IFSP Administrator Sue Schulz Early ACCESS Administrative Liaison Co-web IFSP Administrator

10. Similarities to Web IEP Same URL - https://iep.aeaims.org/IDEA_Apps/https://iep.aeaims.org/IDEA_Apps/ Application built for commonalities - 85-90% IowaIDEA.org Update Subscription Quick Reference Guide Passwords Bug Reports Time Out Typing not an activity Log Out Procedures

11. Browsers & Settings Browsers & Platforms Mac OS 10.4 - Firefox 3 Windows 2000, XP, Vista - IE7 or IE8, Firefox 3 Browser Setup (pp 13-19; Ref Guide) Cache, Popups, Print backgrounds Printing - similar features including incomplete data report printing only the pages you need

12. Login Screen https://iep.aeaims.org/IDEA_Apps/

13. Main Menu Permissions set up by IMS Data Entry Folks Can set default to web IFSP or web IEP Pop up Menu

14. View Child List Red boxed area varies by the permissions you’ve been assigned. Service coordinators have additional permissions that service providers (only) do not need. Service Coordinators will see “View Caseload” Service providers will see “View Child List”

15. All Hands on Deck Activity - 10 Minutes IowaIDEA.org Set up notification Find IFSP supportive documents Log In Set default Check your “Child List” to see if infant/toddler you asked to have entered is on your list

16. Tips for Navigating the IFSP Lists! Banks! Blank line in popup to delete info

17. Navigating Tips (cont.) Shifting from one screen to the next does NOT save. SAVE often! Also, note Print option.

18. Printing & Obtaining Forms Use Print command to obtain some forms such as Consent for Evaluation and Consent for Services. Also use for viewing Intake Page (e.g. reason for referral)

19. Print - Form Key Points To select a form, click on the select tab. Choices include a blank form (Blank) or the completed form (Form) You can see what’s missing - Inc Data Report

20. Tab Counts Once you start a tab - a tally will be kept of how many fields still need to be completed. Based on the info so far, the meeting tab has 5 data elements yet to be completed

21. Outcomes Full Steam Ahead

22. Outcome Page To obtain an Outcome page, go to the Outcome tab and select “New” then “Load”

23. Outcome Page

25. Progress Notes Once it is saved or printed you cannot go back and edit your progress notes. Nobody can delete this information.

26. Services Tab On initials add the various providers/ team members who will assist with evaluation Once eval is done and IFSP is written, delete those who will not provide services Adding providers gives access

27. Include All Services Provided If you Service Coor & Service Provider you will need a box for both services. Service Providers complete own box for services page.

28. Other Services Other Services are addressed within the Services tab

29. Early Intervention Services and Other Services

30. Deleting Services

31. Discontinuing Service Periodic or Annual

32. Services Print View

33. Services on Written Prior Notice Check “Print on PWN” to get service info from services page to PWN. Once it’s on the PWN it can be edited or deleted.

34. Service Logs Accessed From Service Page WARNING!!! Once you “SAVE” or print your log it cannot be edited. Check closely for accuracy before saving or printing. You could add a new log note to make corrective comments about the previous log.

35. Key Points About Services Page Requires SC to enter Service and Name before the Service Provider can access the child’s IFSP Will be edited/completed as part of the development of the IFSP Other Services are listed on this page, not a separate page. These services must be linked to an outcome. Service Logs are accessed from the Service Page Select “Print on PWN” for auto-fill of services on Prior Written Notice

36. Outcome & Services Activity Navigate the Outcomes and Services pages Review all items that need to be completed Any questions?

37. Work on Your Own Cases In the remaining time, feel free to work on a case. Call the office assistant at your local AEA office to assist your smooth sailing with the new web IFSP.

38. Closing Remarks Your feedback is crucial This is the first version of the Web IFSP – major changes cannot be made immediately, but feedback is welcome for future version. Thank you for sailing with us!!!