1. Javier A. Sevilla Interface & Configuration Mgmtsevilla@slac.stanford.edu FAC Review October 12, 2006 1 Interface and Configuration Management Outline Configuration Management Organization Engineering Group Engineering Group Roles and Responsibilities Member Integration Management Team (IMT) RFI’s and Submittals Process Path Forward Summary

2. Javier A. Sevilla Interface & Configuration Mgmtsevilla@slac.stanford.edu FAC Review October 12, 2006 2 CF Configuration Management Interface Control Documents (ICD’s) Release of drawings and specifications (IFC, IFB, etc) Response to RFI’s Submittals and shop drawings review Integration Management Team (IMT) Process

3. Javier A. Sevilla Interface & Configuration Mgmtsevilla@slac.stanford.edu FAC Review October 12, 2006 3 CF Configuration Management Documentation is available to ALL LCLS Collaborators Drawings and Specs in PDF

4. Javier A. Sevilla Interface & Configuration Mgmtsevilla@slac.stanford.edu FAC Review October 12, 2006 4 Organization Engineering Group Engineer-TBD We also provide UTR support to Construction Group D. Saenz-CF System Manager D. McDonald-Deputy See J. Albino presentation for complete Chart J. Cranston M. Swiderski J. Albino-Associate Director Civil Construction A.Comelo J. Tubbs Project Engineer UTR Electrical Lori Shewchuk Structural Ken Yang Group Leader Javier A. Sevilla

5. Interface & Configuration Mgmtsevilla@slac.stanford.edu FAC Review October 12, 2006 5 Roles and Responsibilities CF LCLS Engineering Group Coordination of design with A/E firms (JE, MTH,etc) Primary interface with Physics requirements for CF Interface with Jacobs Title III Support Interface with Turner Co. for RFI’s, Submittals, etc. Design of small engineering projects for Tech. Systems Coordination with Integration Management Team (IMT) members Interface and coordination of Engineering issues with SLAC Departments (Fire Marshal, CEF, ES&H, etc)

6. Javier A. Sevilla Interface & Configuration Mgmtsevilla@slac.stanford.edu FAC Review October 12, 2006 6 Integration Management Team (IMT) PMD 1.1-028 D.Saenz J.Turner H.Tompkins J.Sevilla R.M Boyce D.Marsh IMT is in place and working! R.Pope R. Fuller

7. Javier A. Sevilla Interface & Configuration Mgmtsevilla@slac.stanford.edu FAC Review October 12, 2006 7 CF Integration Manager Responsibilities Primary contact Interface between technical systems and CF group Review of Design Change Request (changes, modifications, etc) from technical systems Weekly meetings to discuss new issues Expedite the identification and resolution of integration issues Coordination with area (Linac, Undulator and Photon) integration managers on resolving pending issues, changes, etc.

8. Javier A. Sevilla Interface & Configuration Mgmtsevilla@slac.stanford.edu FAC Review October 12, 2006 8 SAMPLE

9. Javier A. Sevilla Interface & Configuration Mgmtsevilla@slac.stanford.edu FAC Review October 12, 2006 9 SAMPLE

10. Javier A. Sevilla Interface & Configuration Mgmtsevilla@slac.stanford.edu FAC Review October 12, 2006 10 RFI Process in Place

11. Javier A. Sevilla Interface & Configuration Mgmtsevilla@slac.stanford.edu FAC Review October 12, 2006 11 RFI’s Process All documentation via Turner Talk (access CF LCLS, JE and Subcontractors) Daily Coordination with JE Title III on-site liaison and Project Engineers from Turner Weekly meetings (Turner, JE and LCLS) to review and set priorities on RFI’s Internal Coordination with CF LCLS and other SLAC Department to respond to RFI’s

12. Javier A. Sevilla Interface & Configuration Mgmtsevilla@slac.stanford.edu FAC Review October 12, 2006 12 Weekly meeting to review status and priorities

13. Javier A. Sevilla Interface & Configuration Mgmtsevilla@slac.stanford.edu FAC Review October 12, 2006 13 Submittal Process Submittal register prepared by TCCo (+ 900 items) and reviewed by CF LCLS and JE Electronic and hard copy format-see flow chart All documentation via Submittal log maintained by CF LCLS Daily Coordination with JE Title III on-site liaison and Project Engineers from Turner Weekly meetings (Turner, JE and LCLS) to review and set priorities on Submittals. Internal Coordination with CF LCLS

14. Javier A. Sevilla Interface & Configuration Mgmtsevilla@slac.stanford.edu FAC Review October 12, 2006 14 Submittal Package

15. Javier A. Sevilla Interface & Configuration Mgmtsevilla@slac.stanford.edu FAC Review October 12, 2006 15 Web Based Storage and Communication Tool Documentation from Turner https://sharepoint.slac.stanford.edu/sites/ LCLS%20Document%20Storage/01%20-%20LCLS%20Systems/ConvFac%20External/Turner/default.aspx RFI’s: B180 C 043

16. Javier A. Sevilla Interface & Configuration Mgmtsevilla@slac.stanford.edu FAC Review October 12, 2006 16 Web Based Storage and Communication Tool Documentation from Jacobs https://sharepoint.slac.stanford.edu/sites/ LCLS%20Document%20Storage/01%20-%20LCLS%20Systems/ConvFac%20External/Jacobs/default.aspx

17. Javier A. Sevilla Interface & Configuration Mgmtsevilla@slac.stanford.edu FAC Review October 12, 2006 17 Path Forward CF Team working collaboratively with LCLS, TCCO,SLAC and JE Configuration management process is in place! Very dynamic process (on-going construction) Continue interface and communication with ALL Technical Systems Continue to coordinate open issues, design changes with other LCLS systems Continue to provide engineering support to the construction activities

18. Javier A. Sevilla Interface & Configuration Mgmtsevilla@slac.stanford.edu FAC Review October 12, 2006 18 Interface and Configuration Management SUMMARY Engineering TEAM is in place and providing support to Construction Activities Engineering Group in the primary interface between ALL technical systems, A/E consultants and construction work Working towards the SAFELY completion of the LCLS! Questions?

19. Javier A. Sevilla Interface & Configuration Mgmtsevilla@slac.stanford.edu FAC Review October 12, 2006 19 END