1. Integrating Word with Other Programs Microsoft Office Word 2007 Illustrated Complete

2. 2 Explore integration methods Embed an Excel worksheet Link an Excel chart Embed a PowerPoint slide Objectives

3. 3Microsoft Office Word 2007 Illustrated Complete Insert a Word file and hyperlinks Import a table from Access Manage document links Merge with an Access data source Objectives

4. 4Microsoft Office Word 2007 Illustrated Complete Exploring Integration Methods Information created with other Office programs can be integrated into a Word document in different ways Copy and paste Use the Copy and Paste commands Drag and drop Drag an item from one open window to another open window

5. 5Microsoft Office Word 2007 Illustrated Complete Exploring Integration Methods Object linking and embedding (OLE) The source program is the program in which the information (source file) is originally created The destination program is the program in which the information is copied (destination file) An embedded object is copied from the source file to the destination file A linked object is created in a source file, then inserted into a destination file and linked to the source file

6. 6Microsoft Office Word 2007 Illustrated Complete Exploring Integration Methods PowerPoint slide created in Word as an embedded object

7. 7Microsoft Office Word 2007 Illustrated Complete Exploring Integration Methods Excel worksheet inserted in Word as an embedded object

8. 8Microsoft Office Word 2007 Illustrated Complete Exploring Integration Methods Excel pie chart linked to a document

9. 9Microsoft Office Word 2007 Illustrated Complete Exploring Integration Methods Word file inserted into the Word document with formatting and chart image intact

10. 10Microsoft Office Word 2007 Illustrated Complete Exploring Integration Methods Table created in Access, exported into an RTF file, then copied into Word and formatted

11. 11Microsoft Office Word 2007 Illustrated Complete Exploring Integration Methods Microsoft Office Programs

12. 12Microsoft Office Word 2007 Illustrated Complete An embedded object uses the features of another program, but is stored as part of a document Edit an embedded object directly in Word using the source program toolbars Embedding an Excel Worksheet

13. 13Microsoft Office Word 2007 Illustrated Complete Embedding an Excel Worksheet Microsoft Word title bar Excel Ribbon Embedded worksheet appears in an Excel object window

14. 14Microsoft Office Word 2007 Illustrated Complete Linking an Excel Chart Use the Paste Special command on the Edit menu to integrate data into a destination file Click the Paste Link option button to create a linked object

15. 15Microsoft Office Word 2007 Illustrated Complete Linking an Excel Chart Linked Excel chart

16. 16Microsoft Office Word 2007 Illustrated Complete Embedding a PowerPoint Slide Use the Create New command to embed a PowerPoint slide into a Word document Embedded PowerPoint slide object in Word

17. 17Microsoft Office Word 2007 Illustrated Complete Embedding a PowerPoint Slide Creating a PowerPoint presentation from a Word outline The Word document is the source file and the PowerPoint presentation is the destination file In PowerPoint, click the New Slide list arrow, click Slides from Outline, then select the Word document

18. 18Microsoft Office Word 2007 Illustrated Complete Inserting a Word File and Hyperlinks Share information between Word documents When you need the contents of an entire Word document, you can insert the entire Word file into your current document The formatting of the current document is applied to the text in the inserted file

19. 19Microsoft Office Word 2007 Illustrated Complete Inserting a Word File and Hyperlinks The Heading 3 style selected; heading shows preview of style

20. 20Microsoft Office Word 2007 Illustrated Complete Inserting a Word File and Hyperlinks Research Function Click the Research button to open the Research task pane Enter a search term Select a reference site to search For example, Encarta Dictionary

21. 21Microsoft Office Word 2007 Illustrated Complete Inserting a Word File and Hyperlinks Demographics selected Place in This Document ScreenTip button

22. 22Microsoft Office Word 2007 Illustrated Complete Importing a Table from Access The most common way to share information between Access and Word, is to use commands on the Export tab in Access Select the table in Access Click the Word button in the Export group to export the table in Rich Text Format (.rtf)

23. 23Microsoft Office Word 2007 Illustrated Complete Importing a Table from Access Imported Access table

24. 24Microsoft Office Word 2007 Illustrated Complete Managing Document Links A document that contains linked objects,must always include all source files when the document is copied or moved If you do not want to include all source files, then you need to break the links

25. 25Microsoft Office Word 2007 Illustrated Complete Managing Document Links Excel file selected Source information for the selected link; the path on your computer will differ

26. 26Microsoft Office Word 2007 Illustrated Complete Merging with an Access Data Source Merge information in an Access database with a letter, a sheet of labels, or any merge document The data you merge with the destination file is the data source

27. 27Microsoft Office Word 2007 Illustrated Complete Merging with an Access Data Source Joshua selected Inserting a greeting line in a merge letterInserting a greeting line in a merge letter

28. 28Microsoft Office Word 2007 Illustrated Complete Summary Exploring Integration Methods Integrate other Office programs into Word Copy and paste Drag and drop Object linking and embedding (OLE)

29. 29Microsoft Office Word 2007 Illustrated Complete Summary Inserting a Word File and Hyperlinks Share information between Word documents Research function Enter a search term Select a reference site to search Importing a Table from Access Use the Publish It command

30. 30Microsoft Office Word 2007 Illustrated Complete Summary Managing Document Links A document that contains linked objects must always include all source files when the document is copied or moved Break the links if you do not want to include all source files Merging with an Access Data Source Use data in an Access table as the data source for merged letters in Word