1. 1.01 SHARE AND MAINTAIN DOCUMENTS UNDERSTAND WORD PROCESSING SOFTWARE APPLICATION SKILLS USING MICROSOFT WORD LESSON 1

2. OBJECTIVES

4. STARTING WORD WHEN WORD IS LAUNCHED, THE PROGRAM OPENS WITH A BLANK DOCUMENT. THE BLINKING INSERTION POINT IN THE UPPER-LEFT CORNER OF THIS DOCUMENT IS WHERE YOU WILL BEGIN CREATING YOUR TEXT. WHEN YOU PLACE YOUR CURSOR NEAR IT, THE INSERTION POINT CHANGES TO A LARGE “I,” WHICH IS CALLED THE I-BEAM.

6. THE RIBBON!

7. STEP-BY-STEP: USE THE MINI TOOLBAR USE THE DOCUMENT THAT IS OPEN FROM THE PREVIOUS EXERCISE. 1. KEY MINI TOOLBAR AND DRAG THE MOUSE POINTER OVER THE WORD “TOOLBAR” TO SELECT IT. NOTICE THAT A FAINT IMAGE OF THE MINI TOOLBAR APPEARS ONCE THE WORD IS SELECTED, AS ABOVE. 2. POINT TO THE FONT COMMAND ON THE MINI TOOLBAR. NOTICE THE TOOLBAR BRIGHTENS. 3. CLICK THE DROP-DOWN ARROW ON THE FONT COMMAND BOX. A FONT MENU APPEARS. PRESS ESC TWICE TO EXIT THE COMMAND BOX AND CLOSE THE MINI TOOLBAR.

8. STEP-BY-STEP: USE THE MINI TOOLBAR 4. NOW, POSITION THE INSERTION POINT ON THE SELECTED TEXT AND RIGHT-CLICK; THE MINI TOOLBAR APPEARS, ACCOMPANIED BY A SHORTCUT MENU THAT DISPLAYS A VARIETY OF COMMONLY USED COMMANDS AS SHOWN AT RIGHT. 5. CLICK IN A BLANK PART OF THE DOCUMENT, THEN DRAG THE MOUSE POINTER OVER THE TEXT YOU TYPED AT THE BEGINNING OF THE EXERCISE. FINALLY, PRESS THE DELETE KEY TO REMOVE THE TEXT. LEAVE THE DOCUMENT OPEN TO USE IN THE NEXT EXERCISE.

9. MINI-TOOLBAR

10. QUICK ACCESS TOOLBAR

11. STEP-BY-STEP: USE THE QUICK ACCESS TOOLBAR 4. CLICK THE DROP-DOWN ARROW AT THE CUSTOMIZE QUICK ACCESS TOOLBAR BUTTON. A MENU APPEARS, AS SHOWN AT RIGHT. 5. CLICK SHOW BELOW THE RIBBON. THE TOOLBAR IS MOVED. 6. CLICK THE DROP-DOWN ARROW AT THE CUSTOMIZE QUICK ACCESS TOOLBAR BUTTON AGAIN. CLICK SHOW ABOVE THE RIBBON TO RETURN THE TOOLBAR TO ITS ORIGINAL POSITION..

12. KEYTIPS

13. IN WORD 2010, KEYTIPS REPLACE SOME KEYBOARD SHORTCUTS USED IN PREVIOUS VERSIONS OF WORD. EVERY COMMAND ON THE RIBBON AND THE QUICK ACCESS TOOLBAR HAS A KEYTIP. TO DISPLAY KEYTIPS, PRESS THE ALT KEY; KEYTIPS THEN APPEAR AS SMALL LETTERS AND NUMBERS HOVERING OVER THEIR ASSOCIATED COMMANDS. THE SMALL SQUARE LABELS THAT CONTAIN THIS INFORMATION ARE CALLED BADGES. IN THIS EXERCISE, YOU LEARN TO DISPLAY AND USE KEYTIPS.

14. STEP-BY-STEP: USING KEYTIPS USE THE DOCUMENT THAT IS OPEN FROM THE PREVIOUS EXERCISE. 1. PRESS THE ALT KEY. KEYTIPS APPEAR ON THE RIBBON AND QUICK ACCESS TOOLBAR TO LET YOU KNOW WHICH KEY TO USE TO ACCESS SPECIFIC COMMANDS OR TABS. 2. PRESS H TO ACTIVATE THE HOME TAB. 3. PRESS A FOR ALIGNMENT, THEN C TO CENTER THE INSERTION POINT. 4. PRESS THE ALT KEY AGAIN.

15. BACKSTAGE VIEW

16. SOFTWARE ORIENTATION

17. HELP BUTTON

18. CREATING A DOCUMENT

19. DISPLAYING NONPRINTING CHARACTERS

20. AUTOCOMPLETE 1. KEY AUGUST; AS YOU KEY THE FIRST FOUR CHARACTERS, A SCREENTIP APPEARS. PRESS ENTER TO ACCEPT THE SUGGESTED TEXT. 2. KEY MONDAY USING THE SAME PROCESS. 3. CLICK THE UNDO BUTTON. MAKE SURE THE INSERTION POINT IS POSITIONED AFTER AUGUST.

21. SAVING A DOCUMENT

22. SAVE A DOCUMENT IN A FOLDER

23. SHOWING FILE EXTENSIONS

24. CONVERT A DOCUMENT CLICK FILE CLICK INFO CLICK CONVERT

25. PRINT PREVIEW AND PRINT