1. Ronnarit Chaiyo-saeng Procurement Officer Mekong Institute

2. The only exception to the rule is when there is a preferred supplier and/or a Standing Agreement for a good or service. If this is the case, Procurement Services has negotiated terms and conditions with a supplier for best value and therefore additional quotations are not necessary. These quotations can be solicited by the end- user or by Procurement Services. Any purchase of goods (not in MI stock) and/or requires the use of a Purchase Order. Purchase Orders are issued by the Procurement Services. Purchase Requisition are issued by MI Staff (not procurement officer).

3. Purchasing Process Requester Admin. Finance IKMP PPD TI&F RDPM Supplier Valid Item? Requester authorised for request? Budget available? Update Budget & Issue Purchase Order Match PO, Invoice & Goods Receipt Request Payment / Pay (detailed method not shown) Record expense details / update accounts Reject Purchase Request Purchase Order Delivery Note Goods Received NoteInvoice Copy Purchase Order N N N N Y Y Y Y Payment Query

4. How to fill in a Purchasing Requisition Procurement Services Revised January 2012

5. Purchase Requisition Form The Purchasing Requisition form is the document that initiates the process of creating a Purchase Order.

6. Purchase Requisition Form The Purchasing Requisition form is the document that initiates the process of creating a Purchase Order.

7. Officer: Mr.Ronnarit Chaiyo-saeng (ART) Contact Information Office: +6643-202-411-2 exit 129 Mobile: +6686-8969-154 Fax: +6643-343-131 Email: ronnarit@mekonginstitute.org ronnarit@mekonginstitute.org

8. THANK YOU AND WELCOME TO MI MEKONG INSTITUTE