1. CLASSIFIED SERVICE TIME AND ATTENDANCE Office of Admissions May 3, 2000

2. Attendance and Leave Responsibilities n EMPLOYEE’S RESPONSIBILITY –COMPLETE, SIGN AND FORWARD TO SUPERVISOR ALL BIWEEKLY/MONTHLY AND SEMIANNUAL REPORTS n SUPERVISOR’S RESPONSIBILITY –VERIFY ACCURACY, CO-SIGN AND FORWARD TO T & A RECORD KEEPER

3. RESPONSIBILITY n TIME AND ATTENDANCE RECORD KEEPER –PROVIDE EMPLOYEES AND THEIR SUPERVISOR WITH ATTENDANCE AND LEAVE FORMS –UPDATE STAFF OF CHANGES IN T&A POLICIES/PROCEDURES –FORWARD COMPLETED SEMIANNUAL REPORTS TO STATE PERSONNEL

4. CLASSIFIED SERVICE VACATION LEAVE FULL-TIME n ACCRUING VACATION CREDITS –37.5 hour week 3.75 hours biweekly - 7 years or less 5.75 hours biweekly - over 7 years –40 hour week 4 hours biweekly - 7 years or less 6 hours biweekly - over 7 years

5. BONUS VACATION DAYS n ARE EARNED AFTER THE COMPLETION OF A YEAR OF STATE SERVICE AS FOLLOWS:

6. FULL TIME VACATION BONUS DAYS YEARS OF SERVICE 1 2 3 4 5 6 7 BONUS DAYS 7hrs. 30 min. 15 hrs. 22 hrs. 30 min. 30 hrs. 37 hrs. 30 min. 45 hrs. 52 hrs. 30 min.

7. VACATION BONUS DAYS YEARS OF SERVICE 8 - 14 15 - 19 20 - 24 25 - 29 30 - 34 35 and up BONUS DAYS 30 min. 8 hrs. 15 hrs. 30 min. 23 hrs. 30 hrs. 30 min. 38 hrs.

8. PART-TIME CLASSIFIED SERVICE EMPLOYEES n EARN VACATION AND SICK LEAVE ON A PRO-RATA BASIS, BASED ON PERCENTAGE WORKED (FTE) –SEE CHART ON THE BACK OF PRESENTATION HANDOUT FOR ACCRUAL RATES

9. PART-TIME EMPLOYEES AND HOLIDAYS n PART-TIME CLASSIFIED EMPLOYEES EARN ONLY THE HOLIDAYS THAT FALL ON A REGULARLY SCHEDULED WORK DAY –IE: IF AN EMPLOYEE IS NOT SCHEDULED TO WORK ON A MONDAY, THE HOLIDAY IS A MONDAY, THEY DO NOT ACCRUE

10. VACATION LEAVE n VACATION ACCUMULATION –maximum accumulation - 40 days –compensated up to 30 days upon separation from state service

11. ANNIVERSARY DATE FOR VACATION PURPOSES n DATE OF ORIGINAL APPOINTMENT n LEAVE WITHOUT PAY/SEPARATION –6 MONTHS OR MORE –ADJUSTMENT NEEDS TO BE DONE

12. ADJUSTED ANNIVERSARY DATE n DETERMINE THE DURATION OF THE LWOP IN CALENDAR MONTHS & DAYS n ADD NUMBER OF MONTHS AND DAYS TO THE VACATION ANNIVERSARY DATE n RESULT IS THE ADJUSTED DATE

13. EXAMPLE OF ADJUSTMENT n ANNIVESARY DATE IS JUNE 20, 1987 n LWOP FOR 9 MONTHS AND 20 DAYS n ADD 9 MONTHS AND 20 DAYS TO JUNE 20, 1987 ANNIVESARY DATE n 06/20/87 PLUS 9 MONTHS AND 20 DAYS EQUALS 04/10/88 n NEW ANNIVESARY DATE IS APRIL 10, 1998

14. PERSONAL LEAVE n ALL CLASSIFIED EMPLOYEES EARN 5 DAYS OF PERSONAL LEAVE ON THEIR ANNIVERSARY DATE

15. PERSONAL LEAVE ANNIVERSARY DATE n DATE OF ORIGINAL APPOINTMENT n ADJUSTMENT OF THIS DATE ONLY WHEN AN EMPLOYEE IS NOT ON THE PAYROLL n NEW ANNIVERSARY DATE IS THE DATE THE EMPLOYEE RETURNS TO THE PAYROLL

16. FULL-TIME CLASSIFIED STAFF SICK LEAVE n ACCRUING SICK LEAVE CREDITS –37.5 hour week 3.75 hours biweekly – 40 hour week 4.0 hours biweekly

17. SICK LEAVE MAX ACCUMULATION n CSEA –ASU - 190 DAYS –OSU - 200 DAYS –ISU - 200 DAYS n PEF- 200 DAYS n COUNCIL 82 -225 DAYS n SECURITY UNIT - 225 DAYS

18. CLASSIFIED STAFF SICK LEAVE AT HALF PAY n TO BE ENTITLED TO SICK LEAVE AT HALF PAY (SL@1/2 PAY) AN EMPLOYEE MUST: have permanent status have at least one year of state service be absent because of personal illness or disability must exhaust all other accruals

19. SL @ 1/2 PAY n ACCUMULATION OF SL@ 1/2 PAY based on union contract –10 days for each six months of state service

20. FAMILY MEDICAL LEAVE ACT (FMLA) n ELIGIBILITY: –MUST BE EMPLOYED FOR A MINIMUM OF ONE YEAR –MUST WORK A MINIMUM OF 1250 HOURS PER YEAR (.67 FTE) –MEDICAL DOCUMENTATION IS REQUIRED

21. FMLA n EARN 12 WEEKS FMLA PER CALENDAR YEAR n ALLOWS EMPLOYEE TO MAINTAIN HEALTH INSURANCE AT THE EMPLOYEE SHARE n FMLA RUNS CONCURRENT WITH WORKERS COMPENSATION OR CHILDREARING LEAVE

22. CHILDREARING LEAVE n PERIOD OF DISABILITY –FOUR WEEKS PRIOR TO THE ANTICIPATED DUE DATE –SIX WEEKS FOLLOWING CHILDBIRTH n SICK LEAVE CAN BE USED ONLY DURING THIS 10 WEEKS PERIOD –MEDICAL DOCUMENTATION IS REQUIRED FOR DISABILITIES BEYOND THIS PERIOD

23. CHILDREARING LEAVE (con’t) n MATERNITY LEAVE MAY BE FOLLOWED BY CHILD CARE LEAVE WITHOUT PAY AT THE EMPLOYEE’S REQUEST FOR UP TO 7 MONTHS FROM DATE OF DELIVERY OR ADOPTION n VACATION, PERSONAL LEAVE MAY BE USED DURING THIS PERIOD

24. CHILDREARING LEAVE (con't') n IN THE EVENT BOTH PARENTS ARE STATE EMPLOYEES, THE 7 MONTHS OF LWOP MAY BE SPLIT INTO TWO SEPARATE BLOCKS WITH EACH PARENT TAKING ONE BLOCK OF LEAVE, NOT TO EXCEED A COMBINED TOTAL OF SEVEN MONTHS

25. FAMILY SICK LEAVE/ BEREAVEMENT LEAVE n 15 DAYS PER YEAR FOR DEATH OR ILLNESS IN IMMEDIATE FAMILY n AUTHORIZATION SHOULD NOT BE UNREASONABLE DENIED

26. DID YOU KNOW? n AN EMPLOYEE MAY CONTINUE HIS/HER HEALTH INSURANCE AFTER RETIREMENT AT THE EMPLOYEE SHARE ! –90% OF COST FOR THE EMPLOYEE – & 75% OF COST FOR DEPENDENTS IS PAID BY THE STATE

27. THE GOOD NEWS IS --- n 165 (may be 200 with new contract) DAYS OF SICK LEAVE CAN BE CONVERTED TO A DOLLAR EQUIVALENT OF AN EMPLOYEE’S SALARY TO PAY HEALTH INSURANCE PREMIUMS AFTER THEY RETIRE FROM STATE SERVICE

28. RESIGNATION TERMINATION RETIREMENT n SUBMISSION OF FINAL SEMIANNUAL TIME SHEET –STATE PERSONNEL WILL COMPLETE AN AUDIT OF ALL SEMIANNUALS AND THE RESULTS ARE FORWARDED TO PAYROLL TO INITIATE THE LUMP SUM PAYMENT FOR VACATION LEAVE (IF DUE)

29. QUESTIONS AND ANSWERS LIZ DUNDON 645-5000 ext.1266 or ldundon@business.buffalo.edu www.business.buffalo.edu/hrs/