1. Title Page KPMD (IT Solutions) Ltd Blades Enterprise Centre, Bramall Lane, Sheffield S2 4SU, United Kingdom telephone: +44 (0)114 292 2292 fax: +44 (0)870 705 2655 email: mick.daniels@kpmd.co.uk w w w. k p m d. c o. u k Software for the management and control of requests for copies of medical records, and other documents under the Data Protection and Freedom of Information Acts. Title Page patientrecordsrequestsystem

2. Opening Screen Title Page patientrecordsrequestsystem Filter displayed records eg to view requests per site, or only certain types of request Search options Double-click row to view request details Click column heading to sort on column

3. Request Details Title Page patientrecordsrequestsystem Patient detailsRequest detailsActions including automatic document (Word) generation

4. Create Correspondence Select new letter template from as many templates as required, each tailored and editable to meet every situation When creating a new letter, enter a brief description for future reference Title Page patientrecordsrequestsystem

5. Requestor Details Title Page patientrecordsrequestsystem Requester details Details automatically copied from known solicitors and other contacts held in database eg Police, Social Services, DWP etc Details copied from patient

6. Correspondence Title Page patientrecordsrequestsystem Central storage of correspondence related to request for on-screen viewing

7. Costs / Charges Title Page patientrecordsrequestsystem Record actual costs and charges passed on to requestor where applicable

8. Invoice Request Automatically generate invoice or request to Finance for charges to requestor where applicable

9. Maintaining Consultants Title Page patientrecordsrequestsystem Maintain consultants’ details

10. Maintaining Solicitors Maintain details of solicitors and other contacts who regularly request information eg Police, Social Services, DWP etc Title Page patientrecordsrequestsystem