1. An Overview of Projects and Processes Higher Education Digitisation Service Joanne Lomax Smith http://heds.herts.ac.uk

2. HEDS: Overview What is HEDS?  Established 1996  Centralised service  Funded centrally by HE and FE  Clients are not just education sector

3. HEDS: Overview The Service  Free First Response  Email or telephone  No cost or commitment

4. HEDS: Overview Production Services  High resolution, high quality scanning  Optical Character Recognition  Archive quality digital images  Image enhancement and adjustment  Metadata creation  Rekeying of text  Mark up into XML, TEI or EAD formats  Bound volume scanning  Microfilm scanning in bitonal or greyscale  Photographic prints and postcards  Transparencies - 35mm, 60mm, large format  Lithographic prints  Glass plate negatives  Negatives - strips and single frame  Microfilm - 16mm and 35mm, bitonal and greyscale  Bound volumes  Paper - exam papers, grey literature  Disbound books and journals

5. HEDS: Overview Consultancy Services  Whole digitisation project life-cycle  Business processes  Project planning  Technical standards and workflow  Developing Funding Applications  Ongoing project support

6. HEDS: Overview The HEDS Team  Service Director - UH’s Director of Library & Information Services  Service Manager  Two Consultants  Business Administrator

7. HEDS: Overview Recent Projects  Consultancy:  The British Library  Refugee Studies Centre  New Opportunities Fund applicants  Image:  Transparencies - artwork, manuscripts, stained glass, suffragette banners  Prints and postcards - local history collections  Microfilm:  Manuscripts  Political pamphlets  Paper:  Newsreel scripts  17 th century Trade Directories  Examination Papers  Monographs

8. HEDS: Overview Projects in Detail  Shetland Museum  Remote location  Fragile collection  HEDS Feasibility Study

9. Shetland Museum

10. ASA Monographs

12. Chaucer Manuscripts

14. Norfolk LIS

16. HEDS: Overview Using HEDS - University of Oxford  Consultancy  ODLS  Business planning  Refugee Studies Centre grey literature collection  Feasibility and pilot  Production  advice on portal development

17. HEDS: Overview Using HEDS - University of Oxford  Production  Academic manuscript  Examination Papers  Support  Funding applications - NOF, RSLP, AHRB, Andrew W Mellon Foundation

18. HEDS: Overview Where next?  New Opportunities Fund  £50 million government funds for digitisation  HEDS - advising applicants & providing specialist information for central advisory service  Grants announced summer 2001 - then production, contract management and further consultancy

19. HEDS: Overview Where next? - Europe  METAe - http://meta-e.uibk.ac.at/  Developing a software package to automate and improve the generation of metadata  New technologies for character, layout and document recognition  HEDS: manage the advisory group and edit the newsletter

20. HEDS: Overview Where next? - Europe  European Task Force on Journal Digitisation  Prioritising journals titles for digitisation. Being developed under Liber http://www.sub.uni-goettingen.de/liber-wg/  Developed out of a conference in Copenhagen  Recommendations on establishment and implementation of a pan-European approach

21. HEDS: Overview Concluding remarks  HEDS provide a service that is not found elsewhere in the UK  Impartial advice and consultancy  Production services with expert bureau  Knowledge of the state of the art within the UK to share with clients

22. An Overview of Projects and Processes Higher Education Digitisation Service Joanne Lomax Smith http://heds.herts.ac.uk