1. Industrial Training Briefing 01: Job Application
FEGT EE
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2. Content Introduction Important Details of Industrial Training
Internship Attachment Placement Details
Job Application Preparation and Process
Deadline
Registration
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3. Introduction Main aims of industrial training:
As part of the requirement for degree program
To learn to apply theoretical knowledge onto practical problems and applications
To gain working experience
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4. Industrial Training Requirements
Requirements to pre-register and register for Industrial Training:
Completed 60 credit hours
CGPA: >2.0
Not on probation (GPA: > 2.0)
If student’s CGPA or GPA < 2.0 after May examinations, student is still allowed to go for internship
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5. Special Conditions
If student’s CGPA < 2.0 or under probation in May trimester, student is allowed to pre-register with the following conditions:
Student must promise to fulfill the requirements at the end of the May trimester, provided it is mathematically possible to do so (Please consult your academic advisor)
Inform the company of ‘under probation’ status during interview and application
Student MUST withdraw if they fail to fulfill the requirements after the May trimester
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6. Information Updating
It is the student’s responsibility to keep themselves updated on the information of the industrial training
2 main webpages to get updates and announcements: *
Facebook – EE Dept
*Main
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7. Industrial Training Portal
There is a portal to look at the list of possible companies for internship
Only students who have met the pre-requisites can enter the portal
Search ‘Electronics’ to find relevant companies
A list of possible companies can also be found at the main FEGT webpage
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8. Placement 1: Self Application with Cover Letter and Resume
Students may apply only TWO companies at once.
Students are required to accept the FIRST COMPANY that accepts them and are required to withdraw the application from the other company, providing a reason and thanking them for their time*
Students are then required by the company to sign an offer letter, upon which the placement is confirmed and is strictly final
*DO NOT give mundane reasons such as ‘higher pay’ or ‘closer to home’, etc. Explain that you have found another company with a job scope closer to your expectations/interest, etc.
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9. Placement 2: Department Aided Placement
Students are required to send their resume and cover letter (softcopy) to the Coordinator
Any request by students will be considered by the Industrial Training committee
Any decision by the committee is strictly FINAL
Any placement for industrial training, once confirmed, is strictly FINAL
The department will NOT ENTERTAIN any requests for changes
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10. Placement 3: MoU Partners
There are 2 local companies that are MoU partners of UTAR:
Infineon Technologies Sdn Bhd
National Instruments Sdn Bhd
Interested students can ONLY apply through the Coordinator.
Students are NOT ALLOWED to approach the company themselves
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11. The guidelines are the same as “Placement 2” but students MUST INFORM the Coordinator that they want to apply to the companies stated above
Criteria:
CPGA > 3.0
Important:
Students CANNOT APPLY to any other company until a reply has been received
Students CANNOT REJECT the offer
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12. Placement 4: Overseas Placement
The guidelines are the same as “Placement 1” for any overseas company
For overseas University:
The University MUST BE an MoU partner of UTAR
A list of overseas academic MoU partners of UTAR can be found at under ‘Collaboration Partners’
The guidelines are the same as “Placement 3”
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13. Job Application: Methods
Methods of application:
Submit resume and cover letter to the relevant person in charge of company of choice via snail mail or
Filling up online application form at company of choice’s webpage
Telephone call to the relevant person in charge of company of choice
*For online application and telephone calls, you may need to attach or send the cover letter later on to the person in charge
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14. Job Application: Preparations
Students need to prepare their own resume / CV:
Formats can be found online or at EE webpage
Students may be required to attend interviews:
Explore the company webpage to obtain background information regarding the company
Prepare some questions that you want to ask the company about
Do some basic reading of your year 1 subjects
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15. For attachment overseas:
Discuss with your academic advisor and inform the Coordinator
Send in your resume (softcopy)
Further liasing will be required with Ms Furnny Ong or Ms Olive Mee from the Division of Community & International Networking (DCInterNet)
Prepare your passport, air tickets and travel documents
Students need to request the overseas company to apply for their VISA
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16. Job Application: Choosing A Company
It is important that you obtain the following information before choosing your company:
Job scope or training plans (via / interview / advertisement)
Company background and business area
Location
Any special requirements
*Remember: You are going for industrial training for working experience. DO NOT put salary as the main criteria for choosing a company!!!
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17. Job Application: Email Writing
Students need to be polite and formal when writing their s to the company:
No short forms
Use the right format
Proper and formal language
No ‘instructing’ comments or sentences
Provide your contact for reply s or calls
Always say thank you before ending the
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18. Job Application: Interview and Call Up
For interviews:
Be formal
Be punctual
Smile and be friendly
When in conversation for interview and call up:
Be polite, but express yourself confidently and in the right tone and answer the questions properly
Be honest with your answers, do not try to lie
Always say thank you at the end
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19. Job Application: After
Once a company has replied and accepted you for internship:
Thank them
Ask them if you need to send them any other documents, such as your cover letter / insurance policy
Ask them the date and time that you need to visit them to sign the offer letter
Request them to fill up the reply slip
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20. When the offer letter is ready:
READ through the offer letter carefully BEFORE you sign
Send the reply slip / PHOTOCOPY of signed offer letter to the Coordinator
Once the letter is signed, the placement is confirmed and is strictly final
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21. Once your placement is confirmed:
Start doing more background study of the company
Check out the location for potential accommodation and transport arrangement
Prepare yourself by restudying some of the subjects relevant to the work done at the company
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22. Deadline
The deadline to confirm your internship placement is BEFORE 3 August 2015
*For 2015, due to the relocation of P.J. and Setapak campus to Sg. Long, the May trimester will start later. Students will need to rush off to internship immediately after their exams.
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23. Registration
Students are required to PRE-REGISTER for Industrial Training during the course registration week in the May trimester
For students who need the May trimester results to fulfill the prerequisites, please fill up the ADD/DROP form and submit to the Coordinator BEFORE your May trimester exam week
*There will be a final briefing before the end of May trimester for all students going for internship. Attendance is COMPULSORY.
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24. Thank you for your time and attention!
All the best in finding a company for your industrial training placement!
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25. Note:
Students absent from this briefing will NOT BE ALLOWED to collect the cover letter
These students are required to attend a second briefing during the start of the May trimester before collecting the cover letter
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