1. VCAF Budget Officers Group April 24, 2013

2. Agenda 1.Update – News from the Vice Chancellor 2.Cal Planning News 3.FY14 VCAF Division Operating Budget 4.Community of Practice

3. News from the Vice Chancellor’s office NON CMP COMPENSATION & BENEFITS Recall Vice Chancellor items from his VCAF Retreat: Key discussion: how we operationalize, align our decision- making,finance and planning processes to address our top transformational priorities. This involves substantive conversations about investments and trade-offs made within our resources to fund our top priorities. Our goal: Best in Class Administration and Finance for higher education.

4. Campus Rolling 2-year plan Division Rolling 2-year plan Campus 8-10 Year Aspirational Plan Annual process 4

5. Agenda 1.Update – News from the Vice Chancellor 2.Cal Planning News 3.FY14 VCAF Division Operating Budget 4.Community of Practice

6. CalPlanning news – Enhancements! NON CMP COMPENSATION & BENEFITS HCP Usability CalPlan Usability HCP Reporting CalPlanning Operational Efficiencies & Data Quality

7. Agenda 1.Update – News from the Vice Chancellor 2.Cal Planning News 3.FY14 VCAF Division Operating Budget 4.Community of Practice

8. NON CMP

9. Recall our goal for this budget cycle NON CMP COMPENSATION & BENEFITS a publishable narrative, a holistic budget and an understanding of the SRECNA view of resources and how it relates to my departments’ strategic and financial goals?

10. Current stage: substantive conversations NON CMP

11. Agenda 1.FY14 Budget Call Letter 2.FY14 VCAF Division Budget Process Update 3.Community of Practice

12. Building a community of practice Q1. How do we analyze the results of our work in CalPlan? Emerging methods…. * Unit analyzer (demo on the current version) * Context, - expense trend by cost center, sample below. * Other…please share your ideas with the group. (Email Linda).

13. Building a community of practice Q1. Other emerging needs? Based on our brief comments, a special meeting will be scheduled to cover the topics: * How do I plan for fiscal close? A: Review and clean up PRT errors, send HCM changes to CSS-HR, re-align Permanent Budget. A: Decisions from budget conversations with the Vice Chancellor will be made in time to adjust the plans for next year’s Operating Budget. * What is the decision on CSS funding/costs, particularly for Auxiliary funds? A: Plan for a 2% assessment on expenses.

14. Financial Transformation Developing a phase-in strategy Step 1Step 2Step 3 Consistent & clear reporting & executive- level data Budget process, tactical steps, timeline, etc. Budget meetings & review process What are our strategic priorities? What resources are available or can be freed up to fund our priorities? Do we have the right incentives to maximize resources? Greater visibility into revenues & expenses Begin asking more challenging questions organization’s operations & make incremental shifts… Continue to refine the budget process What is the right pace of change? Creating the InfrastructureSetting the Stage Optimizing & Aligning with Strategy

15. Thanks! Go Bears!!