1. Timor-Leste 0 TIMOR-LESTE CASE-STUDY ON CAPACITY DEVELOPMENT FACILITY UNDP Capacity Building Seminar 21-23 November 2005 Senec (Slovak Republic)

2. To insert footer, select "Insert", then "Date and Time..." and go to "Slide" tab 1 1 Background  Indonesian personnel occupied a majority of positions in Government  The departure of 7,000 Indonesian public servants created a vacuum in the public service.  The human resource base was therefore extremely weak  UNTAET dispatched qualified personnel to begin rebuilding Government and public service structures

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4. 3 3 State Institutions Systems & Processes Attitudes & Behaviors Skills & Knowledge Primary focus on individual capacity development through on- the-job training  CSG positions  Development posts  Sporadic bilateral contributions to training efforts Institutional Capacity Development  Expansion of coverage from 1:1 to institution level with emphasis on training and a balanced focus on the three pillars  Enhanced monitoring and evaluation  Definition of exit strategies (sector-specific and cross-sectoral) programmes and strengthening CDCU to ensure sustainability Management and administration skills Communication and language skills Core technical knowledge Leadership Source:UNDP Planning and Design: From Individual to Institutional CD

5. To insert footer, select "Insert", then "Date and Time..." and go to "Slide" tab 4 4  Civil Service Act  Organic Laws for state institutions: FALINTIL, PNTL, MFAC, MSA, MoJ, MAFF, MoH, MoI Source: CSG and UNDP Legislative Frameworks Manuals Training Policy Frameworks Operating systems  National drug/ medical supplies monitoring and evaluation  Finance, accounting and Procurement teaching manual  Aquaculture site selection guidelines  ASYCUDA system for customs control  Free-balance accounting system in Treasury  Government web-site and data centre  Policy frameworks for education, health, agriculture and Disaster Management  Foreign Assistance Coordination  On-the-job training by all advisors, where counterparts are in place  On-going formal training at the Justice Training Centre (9 public defenders, 12 prosecutors, 20 judges) and for 24 national interpreters and translators  Midwifery school curriculum DEMONSTRATIVE EXAMPLES SOME ACCOMPLISHMENTS TO DATE

6. To insert footer, select "Insert", then "Date and Time..." and go to "Slide" tab 5 5 Needs Assessment: Stability and Development Positions Type of state institutionsStability positions (UNMISET)Development positions (UNDP and others) Ministries and state secretariat93202 Judiciary61 Parliament12 Office of the President08 Others015 TOTAL100228 Source:UNDP Timor-Leste; UNMISET Civilian Support Group Type of state institutionsMost critical positions (UNMISET)Critical positions (UNDP and others) Ministries and state secretariat3997 Judiciary132 Parliament25 Office of the President25 Others29 TOTAL58118 May 2002 May 2004

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8. To insert footer, select "Insert", then "Date and Time..." and go to "Slide" tab 7 7 National Framework for CD EntitiesInstitutionFunctions Capacity Development and Coordination Unit (CDCU Office of the Prime Minister Oversee and coordinate capacity development in ministries; Maintain and update a capacity development assistance database Development of the Government Capacity Development Strategy Provide methodological support and guidance for monitoring the capacity development performance of international advisors Overall monitoring and reporting on the implementation of the capacity development strategy of the government National Directorate of Public Service (NDPS) Ministry of State Administration Issue policies and regulations on civil service personnel management and ensure their correct and transparent implementation; Advise ministries and other stakeholders on civil service policies and programs; maintain the PMIS and liaise in this regard with the Payroll unit and the HRM units in the line ministries Review mission statement and organisation of the Public Service; Determine strategic goals and objectives for the Public Service National Institute of Public Administ (INAP) Ministry of State Administration Meet capacity development needs of Timor-Leste civil servants; Design and deliver short-term and long-term training programs; Promote international partnerships in public administration training National Directorate for Planning and External Assistance Coordination (NDPEAC) Ministry of Planning and Finance Strengthen the policy and legislative framework of the planning functions of government; Support development planning in all ministries/agencies; Oversee Government’s reporting system based on program performance indicators set out in the relevant Annual Action Plans (AAP); Coordinate with CDCU access to funding and technical assistance from development partners, and complement them with Government’s priorities; Strengthen Government relationships with partners and other stakeholders

9. To insert footer, select "Insert", then "Date and Time..." and go to "Slide" tab 8 8 National Framework for CD (Cont) - Reasons for Overlapping  Weaknesses of the organizations in charge of capacity development  Lack of clarity on the role of the institutions  Lack of recognition by national and international actors

10. To insert footer, select "Insert", then "Date and Time..." and go to "Slide" tab 9 9 National Framework for CD (Cont) - Overcoming the Overlaps

11. To insert footer, select "Insert", then "Date and Time..." and go to "Slide" tab 10 Coordination with Other Development Partners  Strengthening of CDCU  Shared assessments with bilateral partners  Participation in other partners formulation programmes  Flexible funding modalities  General use of common methodologies and models

12. To insert footer, select "Insert", then "Date and Time..." and go to "Slide" tab 11 Practical Benefits a Long Term Approach  Development of the essential institutions  Maintenance of skills and processes initially developed  Improvement of efficiency and productivity of public administration

13. To insert footer, select "Insert", then "Date and Time..." and go to "Slide" tab 12 UNDP Comparative Advantages in Capacity Development in Timor-Leste  Large network  Support by the government  Involvement in PMIS and the LAMP  Other donors do not want to go alone into this politically sensitive area of civil service reforms  Ideal partner of the government to make the shift towards enhanced national execution

14. To insert footer, select "Insert", then "Date and Time..." and go to "Slide" tab 13 Concluding Remarks  The experience to date in Timor-Leste demonstrates that capacity development is a long-term process that requires substantial resources and coordination  National ownership throughout all phases of the process is essential

15. Timor-Leste 14 TIMOR-LESTE CASE-STUDY ON CAPACITY DEVELOPMENT FACILITY THANK YOU UNDP Capacity Building Seminar 21-23 November 2005 Senec (Slovak Republic)