1. Welcome and Updates What’s New Enterprise Vehicles Driver Eligibility Fleet Forum – Jan 13, 2009

2. Welcome and Updates Margaret Chambers

3. Budget Cuts –105,000 mile life cycle Unless right size or energy efficient –Reduction in car wash $ amount –Withdrawal of variable rate change for increased fuel costs –Withdrawal of shortened life cycle for trucks –Reduced Take Home Vehicles?

4. Simplification of Rate Matrix Change Process Online –Two separate reports Rate Matrix Change –Only list vehicles that change Utilization

5. View Rate Matrix go to fleet.utah.gov, then Reports

6. Rate Matrix Table

7. Rate Matrix Report (only vehicles impacted by a rate change) go to fleet.utah.gov, then Reports, then Fleet Secured Reports, then scroll down to Fleet Compliance reports

8. Simplification of Rate Matrix Change Process *** Green shading: Low-use vehicles *** Yellow shading: Vehicles in service less than 6 months *** Red shading: Vehicles driven on an average less than 652 miles/month (light duty only)

9. Simplification of Rate Matrix Change Process *** Green shading: Low-use vehicles *** Yellow shading: Vehicles in service less than 6 months *** Red shading: Vehicles driven on an average less than 652 miles/month (light duty only)

10. Utilization Detail Report go to fleet.utah.gov, then Reports, then Fleet Secured Reports, then scroll down to Fleet Compliance reports In the past, spreadsheets were sent to Fleet Managers, now they are available through Fleet Secured Web Reports

11. Utilization Utilization Categories by Job use

12. State of Colorado Example

15. GRAMA Request

16. Expansion Justification Rule Changes will be presented to MVRC

17. Energy Efficiency Q2 FY09

18. Questions? Margaret Chambers 801-538-9675 margaretchambers@utah.gov

19. Scott Bingham Telematics Data

20. Telematics/GPS GPS –Just one part of data available from Telematics Emissions critical data Speed Locations Idle Time Odd Hours Stop History History of Vehicle Travel Weekend Travel Boundary Exceptions

21. Telematics Reports Online Speed in Excess of 80 mph Idle Times –Daily –Weekly Odd Hours

22. Excessive Speed Report Speed in excess of 80 mph –Vehicle # –Date and Time of Excess Speed –Actual speed vehicle reports –Location of incident

23. Idle Time Report Report Begin and End Date Start and Ending Mileage Distance Traveled Idle Percent and Hours Drive Hours Operational Hours

24. Odd Hours Report Beginning and End Date of Report Start and Stop Locations

25. Telematics Frontier Speed by Street Aggressive Driving –Starts, Turns, Stops, etc. Mentoring/Coaching of Driver behavior

26. DFO Reports Online Cost Efficiency –HB 110 Vehicle Level Reports –Gascard Fueling History –Miles Per Gallon –Vehicle Detail Fleet Detail Reports –Cost Per Mile –Fleet at a Glance –Outstanding Recalls –PM’s due –Vehicle Listing (including Low Use) –Zero Miles

27. DFO Reports Online Fuel –Active Gascards –Alternative Fuel Use –Fuel Usage by Type Exceptions Reports –Gascard Multiple Transaction Report –Utilization Misc. Reports –Contacts –Driver’s License Expiration –ELCID Lookup –Operator Report

28. Questions? Scott Bingham 801-537-9134 swbingham@utah.gov

29. Driver Eligibility Enterprise Vehicles Sam Lee

30. Effective Date of the Rule See the rule at the following link: http://www.rules.utah.gov/publicat/ code/r027/r027-007.htm December 1, 2008

31. Accidents and Driver Eligibility Three preventable accidents in three years –Used to be three in five years The agency “Accident Review Committee” has the final accident status determination of “preventable” vs. “non- preventable”

32. Driver’s License Points Update… –The following language will be removed from the current rule: (d) The authorized driver has 150 or more points on his or her Utah driver's license record.

33. Four or more moving violations in 12 months Rolling 12 months “Clean slate” for current state driver’s as of the effective date of the rule –December 1, 2008

34. Driver Eligibility Board Hearing 2 week notice for the driver Supervisor is invited Driver’s agency is represented Driver is able to answer questions and make comments The hearing is private (not open to the public)

35. Hiring New Employees Effective Date of the Rule –December 1, 2008 Look back three years for new employees Requesting personal Motor Vehicle Records (MVR) during the interview process

36. Why the Change? Identify high risk drivers Reduce accidents Reduce liability Fair process across agencies

37. Enterprise Reminders Gascards –A gascard is issued with each reservation –Please ensure the gascard comes back with the packet –Make sure the vehicle is always full of fuel as you drive off the Enterprise lot and that you return it full. Remember to deny Enterprise Insurance Treat Accidents the same as State Vehicles Enterprise can pick you up within a specified distance An Operator ID is required

38. Reservation Form Link Reservations for Enterprise vehicles must be made through our web page The following link will bring you to the daily pool page: http://fleet.utah.gov/dailypool/index.html Reservation Form Link

39. Capitol Hill Pool Location Opened December 9, 2008 Why? –Travel Time to the Downtown Branch –Use of Public Transportation This location is for Capitol Hill employees only

40. Vehicle Utilization More Enterprise Branch Locations…? Could you create a mini pool at your own agency location?

41. Questions? Sam Lee 801-538-3452 samlee@utah.gov