1. www.avedas.com @ euroCRIS Madrid, November 2012: Federation and the necessity of standards: a case study Rudolf Weiss

2. 2© AVEDAS AG Topics for today Federated Scenarios What is a federation? What are the challenges in federated scenarios How to cope with these challenges? How can standards help? Use Cases Brief Introduction to CONVERIS Sunderland Aristoteles

3. 3© AVEDAS AG Topics for today Federated Scenarios What is a federation? What are the challenges in federated scenarios? How to cope with these challenges? How can standards help? Use Cases Brief Introduction to CONVERIS Sunderland Aristoteles

4. 4© AVEDAS AG Motivation and drivers In general Outsourcing of functionalities Problem solving in a collaborative way Improving data quality  Striving for more efficiency Reporting Measurement Comparison  Impact Measurement

5. 5© AVEDAS AG Federation - Definitions Definitions of a federation “A federation can be understood as a collection of trust realms that have established a degree of trust. The level of trust between them may vary.” [Djordjevic & Dimitrakos 2005] “Federation refers to the establishment of some or all of business agreements, cryptographic trust, user identifiers and attributes between decentralized security and policy domains.” [Madsen 2004]

6. 6© AVEDAS AG Federation - Characteristics Characteristics of a federation Autonomy Trust Delegation Decentralization Federation both can be within or outside of an organisation Scope of functionality Exchange data based Periodically via file exchange Message-based at runtime Dropbox-like functionality Sharing e.g. search functionality

7. 7© AVEDAS AG Degree of Coupling Loosely-coupled federation Exchange of information via messages, e.g. CERIF XML Asynchronous communication Independence from other systems concerning availability, performance, scalability, … Tightly-coupled federation Inter-organizational processes Enhanced scope of functionality Synchronous communication Dependency concerning availability, performance, robustness,...

8. 8© AVEDAS AG Federated Scenario - Challenges Fn sn Affiliation … Firstname Age Mailaddress … Firstname Lastname Mail … Fullname DoB E-Mail … Shibboleth CardSpace Fn sn Affiliation … Firstname Age Mailaddress … Firstname Lastname Mail … Fullname DoB E-Mail … Shibboleth CardSpace Fn sn Affiliation … Firstname Age Mailaddress … Firstname Lastname Mail … Fullname DoB E-Mail … Shibboleth CardSpace

9. 9© AVEDAS AG Challenges - rapidly evolving Research Information Ecosystem Social Media Facebook LinkedIn Twitter Open Access Sherpa / RoMEO Google Research funders Research Professional Pivot GrantsFinder Publishers Patent Offices Agresso COS Web of Science SciVal CrossRef Skype YouTube SAP COS Bibliometrics pFact...

10. 10© AVEDAS AG Challenges - rapidly evolving Research Information Ecosystem Social Media Facebook LinkedIn Twitter Bibliometrics Open Access Sherpa / RoMEO Google Research funders Research Professional GrantsFinder Publishers Patent Offices SAP COS Web of Science SciVal CrossRef Skype YouTube Facebook Twitter Research Professional Pivot Agresso COS OSNFO Finance TT Publications pFact...

11. 11© AVEDAS AG Challenges - rapidly evolving Research Information Ecosystem Social Media Facebook LinkedIn Twitter Bibliometrics Open Access Sherpa / RoMEO Google Research funders Research Professional GrantsFinder Publishers Patent Offices SAP COS Web of Science SciVal CrossRef Skype YouTube Facebook Twitter Research Professional Pivot Agresso COS OSNFO Finance TT Publications pFact How to cope with: unstructured information? lack of common identifiers? unstructured processes? convergence vs. integration?...

12. 12© AVEDAS AG Necessity of Standards Social Media Facebook LinkedIn Twitter Bibliometrics Open Access Sherpa / RoMEO Google Research funders Research Professional GrantsFinder Publishers Patent Offices SAP COS Web of Science SciVal CrossRef Skype YouTube Facebook Twitter Research Professional Pivot Agresso COS OSNFO Finance TT Publications pFact ORCID Communication Standards CERIF Web services Standards CASRAI VIVO XML... ITIL CMMI...

13. 13© AVEDAS AG Ideal Federated Scenario cc Required: Common information model, syntax and semantics Standardized communication, i.e. protocol and format Stable interfaces Common identifiers

14. 14© AVEDAS AG Topics for today Federated Scenarios What is a federation? What are the challenges in federated scenarios How to cope with these challenges? How can standards help? Use Cases Brief Introduction to CONVERIS Sunderland Aristoteles

15. 15© AVEDAS AG Research lifecycle Idea Application Project Results Exploitation Research Information

16. 16© AVEDAS AG Research lifecycle Idea Application Project Results Exploitation ? Who, with whom, what, when, how? Publications Patent Awards Person Projects Org. Unit

17. 17© AVEDAS AG Research lifecycle Idea Application Project Results Exploitation ? Collecting, Validating, Maintaining, Archiving Timely Complete Correct User oriented Processes

18. 18© AVEDAS AG ? Finance HR Local IT-infrastructure Grants & Contracts Student records Institutional repository Fragmentation, data inconsistency, high costs,... CMS Patents Login server Unique & joint IDs Where are the gaps Text strings or relations Ad-hoc or systematic processes Up-to-date or out-of-date ScopusWeb of ScienceFunding bodiesPubMed Data quality & duplicates CONVERIS Patent offices

19. 19© AVEDAS AG Student records Login server HR Institutional Repository Complete Research Information System Prepopulation and (auto-)updates Journals/Publishers Journal policy (Sherpa / RoMEO) DOIs (CrossRef) Classfications (ISI, OECD, ISO, etc.) Organisations Person data Org data Web pages (CMS) Student data Authentication Person data Researcher CVs Research interests Research papers & other output Finance Project data Transactions Patents & Licenses Patent data WoS, Scopus PubMed,... Publication data Migration Business Intelligence Business Intelligence Cross-analyses Legacy data National Funders & EC Project data EPO Patent data Utilisation Day-to-day management Reports: Publications & bibliometrics Applications & contracts PhD students & progress Patents & licensing Annual/REF reports & other returns Networks & collaborations Exports CVs Visibility over the web Internal IT-infrastructure Pricing & Costing Applications Budgets

20. 20© AVEDAS AG Research Information: A growing concept for CONVERIS Research & Innovation Education Research Lifecycle Student Lifecycle CAMPUS MANAGEMENT SYSTEMS BUSINESS IT SYSTEMS HR & Finance Identity Manage- ment Graduate Students Grants Management Finance RESEARCH INFORMATION SYSTEM

21. 21© AVEDAS AG Use Cases Federation within an organisation University of Sunderland Loosely-coupled federation Sweden ScienceNet Tightly-coupled federation Aristoteles

22. 22© AVEDAS AG Use Case I – University of Sunderland

23. 23© AVEDAS AG University of Sunderland Project Applications Projects Person Records Student Records Publication Records

24. 24© AVEDAS AG Federation inside a University: University of Sunderland Integration via CERIF-XML for interoperability between internal systems: HR, Student records, Finance, Institutional Repository and Projects to CONVERIS CERIF experience on both sides 2 months implementation No significant overhead compared to non-CERIF integration Internal systems equipped for the future Resumee: Having a common understanding of the data decreases effort (time and resources) tremendously

25. 25© AVEDAS AG Use Case II – Aristoteles

26. 26© AVEDAS AG Aristoteles I CONVERIS Aristoteles SIAGFUB EURAC...

27. 27© AVEDAS AG... FUB EURAC SIAG Aristoteles II CONVERIS Aristoteles SIAG EURAC FUB...

28. 28© AVEDAS AG Aristoteles Enhanced range of functionality Common use of publication search Inter-organisational business process Dropbox-like sharing of information Using CERIF for the exchange of information UUIDs as common identifier for projects, publications and persons ORCID as unique identifier for a researcher (planned)

29. 29© AVEDAS AG Thank you for listening. Rudolf Weiss r.weiss@avedas.com +49 171 706 25 18 +49 721 354 90 10 Skype ID: rudolf697 AVEDAS AG Web: www.avedas.com Twitter: @avedas_com LinkedIn: http://www.linkedin.com/company/avedas-ag Facebook: http://www.facebook.com/AVEDAS.AG Dr. Thorsten Hoellrigl t.hoellrigl@avedas.com +49 152 5310 47 01 +49 721 354 90 24 Skype ID: t.hoellrigl