1. Edinburgh 23 October 2003 1 DSpace: A Platform for Research Repositories Peter Morgan Project Director, DSpace@Cambridge Cambridge University Library

2. Edinburgh 23 October 2003 2 Outline DSpace overview Cambridge project background Building a Cambridge repository

3. Edinburgh 23 October 2003 3 DSpace - what is it? Software platform for a digital institutional repository For all research and learning material Captures, describes, preserves, distributes Cumulative, perpetual and secure

4. Edinburgh 23 October 2003 4 DSpace - 'a durable digital depository' MIT / HP collaboration Open Source software (released Nov 2002) OAI-compatible metadata (Qualified Dublin Core) guaranteed bitstream preservation persistent identifier ("handle") retrieval via standard search engines (Google, etc.)

5. Edinburgh 23 October 2003 5 Potential content (1) Research output Teaching material Administrative records Library collections

6. Edinburgh 23 October 2003 6 Potential content (2) Refereed research literature and preprints Conference papers, working papers, reports Books E-theses Images Audio and video files Learning objects Data sets Digitised material

7. Edinburgh 23 October 2003 7 DSpace - data model bitstream files items + metadata record collections communities –administrator + e-people

8. Edinburgh 23 October 2003 8 Why the library? central institutional role long-term commitment multidisciplinary experienced and trusted as custodian and disseminator of information digital repository complements networked library and information services

9. Edinburgh 23 October 2003 9 Cambridge-MIT Institute Funded by UK Dept of Trade & Industry 5 year programme (2000-05) (now to 2006) Original mission: –'to improve the competitiveness, productivity and entrepreneurship of the UK by educating leaders, discovering knowledge and developing technologies, and creating programs for change using a partnership of MIT and Cambridge'

10. Edinburgh 23 October 2003 10 DSpace@Cambridge - project outline 3-year project (2002-5) funded by Cambridge- MIT Institute Objectives: –to develop a digital institutional repository for the University of Cambridge –work with others and share experience within UK Formal Cambridge University Library - MIT Libraries collaboration Partnership between Cambridge University Library and CU Computing Service

11. Edinburgh 23 October 2003 11 DSpace@Cambridge - main project elements Installation of DSpace software and hardware –3 systems (public; offsite mirror; test bed) Further development and customisation –digital preservation (Cambridge-led) –learning management system interactivity (MIT-led) Business plan Content, content, content …

12. Edinburgh 23 October 2003 12 Potential benefits to users Greater visibility of academic work Community' (departmental) identity University of Cambridge 'badge' Ownership of material is retained by user/University Opportunities for permitted re-use Digital preservation University Library repository offers long-term guarantees Data security Cost-benefits of central institutional repository

13. Edinburgh 23 October 2003 13 Acquisition of content Stage 1 –early adopters (two waves: 4 + 4) Stage 2 –fast followers Stage 3 –general University roll-out

14. Edinburgh 23 October 2003 14 Early adopters - recruitment Top-down –heads of Schools (deans), senior administrators Bottom-up –individual creators/owners of material Formal –letters, press releases, articles, presentations Informal –visits, word of mouth, surveys of websites

15. Edinburgh 23 October 2003 15 Early adopters - selection criteria Variety of content & file formats –test workflow processes –test digital preservation Enthusiasm –willingness to invest in test programme High profile/political clout –need long-term support Safety net –rescue process for material under threat

16. Edinburgh 23 October 2003 16 Early adopters - first wave Genizah Collection, University Library –digitised images (closed access) Fitzwilliam Museum –collection records and digitised images Moving Image Studio (Architecture) –films: 'Cambridge Ceremonies and Buildings' Social Anthropology –digitised films: 'Anthropological Ancestors'

17. Edinburgh 23 October 2003 17 Early adopters - second wave Potential early adopters include… –scholarly papers (all subjects) –teaching programmes (Management, Pathology) –databases (Physics, Earth Sciences) –e-theses (Engineering) –archives (Oriental Studies, Central Admin) –e-Science collaboration (biomedicine)

18. Edinburgh 23 October 2003 18 DSpace@Cambridge - search interface

19. Edinburgh 23 October 2003 19 DSpace@Cambridge - communities

20. Edinburgh 23 October 2003 20 Local policy decisions Submission criteria (who? what? when?) Definition & responsibilities of user communities Acceptable file formats (supported, unsupported) Levels of access (public, restricted) Metadata standards (quality assurance) IPR issues (management of rights & obligations) Who pays? Short-term v. long-term ownership Responsibility for non-Cambridge material?

21. Edinburgh 23 October 2003 21 Liaison Advisory groups –user communities; library; IT Publicity (press, seminars, documentation) Project website Email discussion lists Other projects –SHERPA, Theses Alive!, Digital Curation Centre DSpace Federation –development; shared experience; policy co-ordination

22. Edinburgh 23 October 2003 22 DSpace@Cambridge - links DSpace@Cambridge www.lib.cam.ac.uk/dspace/ DSpace at MIT Libraries dspace.mit.edu/ DSpace Federation www.dspace.org/ Cambridge University Library www.lib.cam.ac.uk/ Cambridge-MIT Institute www.cambridge-mit.org/

23. Edinburgh 23 October 2003 23 Contact details Peter Morgan Project Director DSpace@Cambridge Cambridge University Library West Road, Cambridge CB3 9DR 01223 333130 pbm2@cam.ac.uk