1. Richard Jones, Systems Developer Using DSpace for E-Theses at Edinburgh University Library Theses Alive! Project @ Edinburgh University Library Funded by JISC (Joint Information Systems Committee) Part of the FAIR (Focus on Access to Institutional Resources) Programme, in the eFAIR Cluster

2. Richard Jones, Systems Developer Using DSpace for E-Theses at Edinburgh University Library Introduction to Theses Alive! Adapt and develop an open source package for use across the UK Produce an OAI-compliant E-Thesis repository Develop a pilot national service with the aim of supporting E-Theses creation and management for UK universities Produce an institutional guide to adopting and managing E-Theses. Collect 500 E-Theses in the UK segment of the NDLTD http://www.thesesalive.ac.uk/arch_project.shtml

3. Richard Jones, Systems Developer Using DSpace for E-Theses at Edinburgh University Library Common Popular Open-Source Packages DSpace (http://www.dspace.org/) MIT, HP, DSpace Fedoration EPrints.org (http://www.eprints.org/) University of Southampton ETD-db (http://scholar.lib.vt.edu/ETD-db/) Virginia Tech Endorsed by NDLTD for E-Theses Fedora (http://www.fedora.info/) University of Virginia, Cornell Univeristy For DSpace and Eprints views see: Nixon, W. (2003) DAEDAULS: Initial experiences with EPrints and DSpace at the University of Glasgow, Ariadne, Issue 37. http://www.ariadne.ac.uk/issue37/nixon

4. Richard Jones, Systems Developer Using DSpace for E-Theses at Edinburgh University Library Comparison of ETD-db and DSpace Jones, R. (2004), DSpace vs. ETD-db: Choosing software to manage electronic theses and dissertations, Ariadne, Issue 38. http://www.ariadne.ac.uk/issue38/jones/ This comparison will look at some of the common elements between these packages and draw conclusions on which is the best in each field. In addition, it will look at how difficult it will be to modify each of the packages to provide an E-theses service for the UK. This analysis will be considered alongside the medium-term future of each of the packages as they are developed as well as the scope for expansion that each package has within the library and also the university itself.

5. Richard Jones, Systems Developer Using DSpace for E-Theses at Edinburgh University Library Main points about DSpace for E-Theses Default Submission Procedures Greater flexibility with its metadata and storage methods, although it lacks some of the fields that will be required for E- Theses, and the flexibility to change this easily. Archiving and Access More geared towards Digital Preservation, supports OAI-PMH v2.0 and has superior restriction features (when properly administered) Administration and Security More configurable and the methodology is superior, although some shortcomings exist: workflow is too rigid; no supervisory facilities; policies are too complex to administer quickly and easily.

6. Richard Jones, Systems Developer Using DSpace for E-Theses at Edinburgh University Library Recommended E-Theses Metadata Set for UK Theses Produced by: Robert Gordon University Library, Aberdeen (lead institution) Edinburgh University Library Glasgow University Library The British Library http://www2.rgu.ac.uk/library/guidelines/metadata.html

7. Richard Jones, Systems Developer Using DSpace for E-Theses at Edinburgh University Library Some Notable Recommended Elements Field NameElement and Qualifier Populated byRepeatableRequired Authorcontributor.authorStudentNoYes Supervisor/ Advisor contributor.advisorStudentYesNo Institution, College, School publisherDefault maintained by institution Yes Type, Qualification Level, Qualification Name typeStudentNoYes Date of Awarddate.issuedStudent (librarian to verify) NoYes Included/ Quoted Work relation.referencesStudentYesNo

8. Richard Jones, Systems Developer Using DSpace for E-Theses at Edinburgh University Library EUL-DSpace Add-On v0.2.1 This software adds some of the functionality that we feel is needed to provide an E-Thesis service with DSpace, with some specific reference to the UK requirements. http://www.thesesalive.ac.uk/dsp_home.shtml

9. Richard Jones, Systems Developer Using DSpace for E-Theses at Edinburgh University Library Additional Functionality (1) Supervised Workspace Communication between supervisor(s)/advisor(s) and student Hands-On supervision (edit metadata and add files) Hands-Off supervision (observe and comment but not modify) Supervision Administrative Tools Add/Remove Supervision Orders Modify supervision group policies

10. Richard Jones, Systems Developer Using DSpace for E-Theses at Edinburgh University Library Additional Functionality (2) Thesis Metadata Capture Using recommended UK E-Theses metadata set Submission system to sit alongside other submission systems Metadata Export (on demand) Custom metadata records for services who are not harvesting via OAI (e.g. British Thesis Service) Library catalogue records (MARC21) Interface Upgrades Ensure that it is clear what document types the client is viewing Make the relevant metadata elements appear in view item mode

11. Richard Jones, Systems Developer Using DSpace for E-Theses at Edinburgh University Library How Far We Have Got… Supervised Workspace Supervision Administrative Tools Thesis Metadata Collection Some Interface Upgrades Demo: Edinburgh Research Archive (ERA)

12. Richard Jones, Systems Developer Using DSpace for E-Theses at Edinburgh University Library Policy and Administration (1) StudentSupervisor WorkSpace Faculty Office Submit Reject Viva & Corrections Accept Reject Library Complete Commit Archive The Thesis Submission Workflow

13. Richard Jones, Systems Developer Using DSpace for E-Theses at Edinburgh University Library Policy and Administration (2) Community and Collection Structure: School/Department Research Group A Research Group B School/Department Theses Research Group A Theses Research Group B Theses

14. Richard Jones, Systems Developer Using DSpace for E-Theses at Edinburgh University Library Policy and Administration (3) Other Factors to Consider: Licensing Group and EPerson Administration Restrictions Other uses for DSpace (e.g. SHERPA)

15. Richard Jones, Systems Developer Using DSpace for E-Theses at Edinburgh University Library Thanks for Listening Richard Jones r.d.jones@ed.ac.uk http://www.thesesalive.ac.uk/ JISC: http://www.jisc.ac.uk/ This presentation: http://www.thesesalive.ac.uk/archive/DSpaceUGMeeting.ppt