1. 信息处理技术 Technology of Information Processing 潘晟旻 Instructor: Pan Shengmin 潘晟旻 Office : Computer Center. Kun Ming University of Science & Technology.

2. XP 2 Microsoft Office Word 2003 Class 1 – Creating a Document 创建文件 Chapter 4

3. XP Plan a document 规划文档 Word is a tool that helps you quickly create documents with a professional look. You should follow four steps to produce quality documents : 规划与创建 1. Plan and create 规划与创建 编辑 2. Edit 编辑 格式化 3. Format 格式化 打印 4. Print 打印 You will create documents most efficiently if you plan the content before you enter any text. 3

4. XP Identify the components of the Word window 识别 Word 窗口的组成 Word consists of many components that help you use its features. Word 由许多组成部分，这些组件可以帮助我们运用 Word 。 / 菜 单栏 // 标题栏 // 工具栏 / 状态栏 / Some of these components, such as the menu bar / 菜 单栏 /, title bar / 标题栏 /, toolbar / 工具栏 /, and status bar / 状态栏 /, are common to all Windows screens. / 屏幕提示 / To check the name of a Word toolbar button, position the mouse pointer over the button (without clicking) to display a ScreenTip / 屏幕提示 /. 4

5. XP Word window components 5

6. XP Choose commands using toolbars and menus 利用工具栏和菜单来选择命令 / 常用及格式工具栏 / You will use the Standard and Formatting toolbars / 常用及格式工具栏 / when you create documents, therefore, you will want to display these toolbars at all times. / 显示非打印 字符 /, You can display nonprinting characters / 显示非打印 字符 /, including spaces (.) and the symbol that marks the end of a paragraph, by clicking the Show/Hide button on the Standard toolbar. 6

7. XP The Show/Hide Button 7

8. XP Choose commands using toolbars and menus 利用工具栏和菜单来选择命令 / 字体 / / 字号 /. Using the Formatting toolbar or commands on the Format menu, you can change the font / 字体 / and font size / 字号 /.  When you select the Font command on the Format menu, the Font dialog box opens, from which you can select a different font and font size  You could also click the Font button and the Font Size button on the Formatting toolbar 8

9. XP The Font dialog box 字体对话窗 9

10. XP Create a new document Create or open a document by clicking the Create a new document button in the Open section at the bottom of the Getting Started task pane (figure on next slide). Click the Blank Document button in the New Document task pane. A new document named Document2 opens and the task pane closes 10

11. XP The Word window when a new document is created 11 This is the window that appears when you create a new, blank Word document.

12. XP Enter text in a new document When typing, do not press the Enter key at the end of each line; the insertion point will automatically move to the next line when you reach the end of the current line../ 敲回车键开始新的一段 / Only press the Enter key when you want to begin a new paragraph./ 敲回车键开始新的一段 / To correct an error, place the insertion point to the right of the error and then press the Backspace key to erase the characters and spaces to the left of the insertion point. / 插入与删除的方法 / 12

13. XP Saving the document Click the Save button on the Standard toolbar When the Save As dialog box appears, type the file name you wish to save as in the File name text box Click the Save in list arrow and select the location to save your document / 另存为 / Click the Save button in the Save As / 另存为 /dialog box 13

14. XP Saving the document 14

15. XP Correct errors 纠错 Backspace and Delete A word processor lets you correct mistakes quickly and efficiently through the use of the Backspace and Delete keys. / 自动更正 / Word‘s AutoCorrect / 自动更正 / feature checks for errors as you type and automatically corrects common typing errors. / 红色波浪线 /  If AutoCorrect does not recognize a word, it alerts you by displaying a wavy red line / 红色波浪线 / under the word You can replace an incorrect word by highlighting it, clicking the right mouse button to display a list of alternative words, and then selecting the correct word. / 拼写及语法检查 /, / 内置 / Word can also search for more complicated errors by using the Spelling and Grammar checker / 拼写及语法检查 /, which continually checks your document against Word‘s built-in / 内置 / dictionary and set of grammar rules.  A wavy green line indicates a possible grammatical error or an extra space between words 15

16. XP Use AutoCorrect and Spelling and Grammar checker 16

17. XP Insert the date with AutoComplete The AutoComplete feature will automatically complete dates and words you use regularly. After you enter a few identifying letters, Word will display a small box, or ScreenTip, that suggests the full word you are typing. Press the Enter key to accept Word's suggestion, or continue typing to ignore the suggestion. You can turn this feature off or add phrases to the AutoComplete list. 17

18. XP An example of AutoComplete 18

19. XP The Undo / 撤销 /and Redo / 恢复 /Commands To undo (or reverse) the very last thing you did, click the Undo button on the Standard toolbar  To undo more than your last action, you can click the Undo list arrow on the Standard toolbar. This list shows your most recent actions. If you want to restore your original change, the Redo button reverses the action of the Undo button 19

20. XP The Undo and Redo Commands 20

21. XP / 预览 / Preview / 预览 / and print a document Before you print a document, you should preview it. The Print Preview feature lets you see what the printed document will look like before printing a document with errors in layout or presentation. If the preview looks good, you're ready to print the document. 21

22. XP The Print Preview window 22

23. XP Create an envelope 信封 To create an envelope, click Tools on the menu bar, point to Letters and Mailings, and then click Envelopes and Labels. Use the Envelopes and Labels dialog box to verify the delivery address, the return address, any required adjustments to the envelope size, the printer, and so on. If you want to print the envelope immediately, click the Print button in the Envelopes and Labels dialog box. If you want to store the envelope with the letter, click the Add to Document button.  The envelope can then be printed at a later time, just as you would print the document 23

24. XP The Envelopes and Labels dialog box 24