1. Session 105 The Enrich Project: linking awards with output and impact Valerie McCutcheon and William J Nixon University of Glasgow Association of Research Managers and Administrators 8 th June 2010

2. Disclaimer We wont tell you: We have the best or the only way All the answers We will tell you: A story about our systems and processes

3. The Enrich Project (April 2009 – March 2010) Establish repository as core publications database Staff profiles using data from core systems Compliance with open access Improve publicity for research activity and outputs Improved workflows for collecting data Linked Research awards and Output

4. Role in Impact and Output Agenda Assist with impact plans Identify users of research Articulate benefits Get beneficiaries to testify Capture the benefits Capture outputs and associate v funders

5. Background Data rich systems –Enlighten Repository since 2001 –Research System since 1994 Senior Management support Publication policy 2008

6. The Research Lifecycle Pre-AwardAwardPost-Award Stage 1: Pre-Project Stage 2: Create Project / Application Stage 3: Award Receipt Stage 4: Finance Project Initiation Stage 5: Project Management Stage 6: Project Completion

7. R & E Home Page Screenshot

8. Overview of Research Systems Student System Research Mapping System & Web Pages Research System Enlighten - Institutional Repository Finance System Human Resources System

9. Research System

10. Research System [Screenshot]

11. App Costing Model [Screenshot]

12. Update Project Person [Screenshot]

13. App Costing Model [Screenshot]

14. Finance System Linkage

15. Funders Reference

16. Enlighten [Screenshot]

17. Our Publications Policy

18. State of Enlighten - May 2010 12,500 User records 25,000 Publication records 1,435 Records from 2009 onwards (227 FT) 2,400+ Full text papers

19. Scaling up – Graph of Enlightens Growth Source: ROAR

20. Browsing by Glasgow Author New Glasgow Author view Replaced All author view Uses staff names in the Staff A to Z Independent of name cited in the publication Publications linked to author with GUID Glasgow author autocomplete field now available which includes e-mail and GUID No need to add or use Staff Number

21. Adding Funder Data New Funding option in the deposit workflow Award data from Research System where "publicity flag = yes Staff will check. Data added with a new autocomplete field

22. Linking Outputs to Awards

23. Browse by Research Funder Name

24. Browse by Glasgow Author [Screenshot]

25. Staff A to Z with Publications

26. Enquire March – August 2010 Extend type of outputs in our repository Avoid direct entry to third party systems Test Research Councils UK files Mini-Research Excellence Framework Listen to users Improve Higher Education Business and Community Interaction Survey reporting Share our experiences and ePrints screen

27. Why? Fulfil funders requirements Facilitate publicity Make it easy for staff Share problem solving with the sector Feedback to RCUK, REF, HESA, HEFCE, EuroCRIS Inform Research Management and Administrative System (404 Wed AM)

28. Research Outputs and Impact Specify Output type - including impact Review MRC e-VAL data Map to HEBCIS Test new outputs on GU Systems Test files ePrints screens and reports Explore CERIF and include in mapping

29. Impact and Output Research System REF System/ Impact Licences Collaborations Conferences Consultations IP Manager Institutional Repository

30. RCUK Outputs – Draft v0.10

31. Enlighten and Content Types

32. Reviewing Research Support Obtain feedback Review links between awards and outputs Procedures for managing publicity flags

33. Dissemination Announcements/JISC web entry/adverts Project website and blog Internal training Research staff conference Repository Event – Leeds May 2010 EuroCRIS June 2010 ARMA June 2010 UCISA June 2010 Open Repository July 2010 Research Systems User Groups Workshops Reports

34. Evaluation Ease of data capture Defined entities Feedback given to RCUK Shared experiences Delivered objectives Useful findings

35. Exit and Sustainability Screens and reports Useable system Increased data set Template for RCUK file transfer Blog

36. Research Outcomes

37. The Future Full text download statistics and reports Auto e-mail depositor and author when the record made public Additional project data Find More full text search Publications embedded in the Staff A to Z Politics and Change

38. An Institutional Exemplar – 3 Ps PeoplePoliciesProcesses

39. Questions For you: Who checks open access compliance? Does anyone have links between awards and outputs? Do you have publicity flags on awards? Do you have a system for capturing Higher Education Business and Community Interaction Survey information? Questions for us?

40. Find out More Project Web and Blogs http://www.gla.ac.uk/enrich http://researchoutcomes.wordpress.com/ http://enlightenrepository.wordpress.com/ RCUK Project website http://www.rcuk.ac.uk/aboutrcuk/efficiency/Researchoutcom es/default.htmhttp://www.rcuk.ac.uk/aboutrcuk/efficiency/Researchoutcom es/default.htm Contact us Valerie McCutcheon v.mccutcheon@enterprise.gla.ac.uk @mccutchv v.mccutcheon@enterprise.gla.ac.uk William Nixon w.j.nixon@lib.gla.ac.uk @williamjnixon w.j.nixon@lib.gla.ac.uk