1. XP New Perspectives on Microsoft Word 2002 Tutorial 31 Microsoft Word 2002 Tutorial 3 – Creating a Multiple-Page Report

2. XP New Perspectives on Microsoft Word 2002 Tutorial 32 Set tab stops A tab is the space between columns of text or between the margin and text. The tab stop identifies the precise location where the text moves when you put a tab in front of it. The five major tab-stop alignment styles are left, center, right, decimal, and bar. The name of the tab-stop alignment style identifies where the text lines up to the tab stop. By default, Word's tab stops are set at every one-half inch.

3. XP New Perspectives on Microsoft Word 2002 Tutorial 33 Tab stop styles The figure below shows the various tab stop styles available in Word, and how text lines up with each style.

4. XP New Perspectives on Microsoft Word 2002 Tutorial 34 Set tab stops using the ruler Use the horizontal ruler to select and move existing tab stops. To set new tab stops, click the tab alignment selector until the style you want is displayed and then click on the horizontal ruler to set the tab. To remove a tab stop, drag it off the horizontal ruler.

5. XP New Perspectives on Microsoft Word 2002 Tutorial 35 The horizontal ruler Tab stops can be set directly in the ruler by selecting the type of tab to set, and then clicking in the ruler at the spot to set the tab. Click here to choose the tab stop type.

6. XP New Perspectives on Microsoft Word 2002 Tutorial 36 Set a left tab stop on the ruler This figure shows that a left tab stop has been set on the ruler. It also shows the text that the stop was set for and is now aligned with the tab stop.

7. XP New Perspectives on Microsoft Word 2002 Tutorial 37 Divide a document into sections A section is a unit or part of a document. A section break identifies where one section ends and the next section begins. Section breaks should only be inserted when you want to change a feature that can be unique to each section. These features are the page orientation, margins, headers, footers, and vertical alignment. For example: –In a long document, you can add section breaks between chapters to change the name of the chapter in the header or footer –In business documents, you can change the page orientation to landscape to display a wide table

8. XP New Perspectives on Microsoft Word 2002 Tutorial 38 How to add a section break To insert a section break, position the insertion point just to the left of where the section break should occur. Select the Insert menu and then click the Break option. The figure at right shows the Break dialog box, which displays the types of breaks you can insert.

9. XP New Perspectives on Microsoft Word 2002 Tutorial 39 Recognize a section break This figure shows a document that has had a section break inserted. Notice the line that runs horizontally across the page to indicate the section break. Note also that the status bar shows the page and the section numbers.

10. XP New Perspectives on Microsoft Word 2002 Tutorial 310 Change the vertical alignment of a section The vertical alignment identifies where text is displayed between the top and bottom margins. –The vertical alignment options are flush at the top, flush at the bottom, or centered The most common vertical alignment is flush at the top, but you might want to change it for a specific page. To change the vertical alignment for part of a document, that part must be in a separate section. Then, select the Page Setup option from the File menu. Click the Layout tab and select the type of vertical alignment.

11. XP New Perspectives on Microsoft Word 2002 Tutorial 311 Change vertical alignment This figure shows a section of a document (the title page) that is currently flush at the top.

12. XP New Perspectives on Microsoft Word 2002 Tutorial 312 Center a page between the top and bottom margins There are several reasons you might want to center text between the top and bottom margins. Title pages, stand-alone graphics, tables in a business document, or brief letters are good candidates for centering text vertically. If the page you want to center vertically is part of a longer document, make sure that the page is in a separate section.

13. XP New Perspectives on Microsoft Word 2002 Tutorial 313 Center a page vertically Notice that the other pages in the document, which are in a separate section, are not affected by the vertical alignment of the first page. The title page in the left pane has now been centered between the top and bottom margins.

14. XP New Perspectives on Microsoft Word 2002 Tutorial 314 Create a header with page numbers A header is text printed at the top of every page. A footer is text printed at the bottom of every page. Word has great flexibility in handling headers and footers. –You can specify unique headers and footers for the first page of a document, for even and odd pages in a document without sections, for each section, and for even and odd pages within sections –Specifying different headers and footers for even and odd pages enables you to place items like page numbers on the outside margin of every page –Specifying different headers and footers for each section enables you to include items that change, such as chapter titles, in the header or footer –You can even have some pages with a header and some pages without, such as a title page

15. XP New Perspectives on Microsoft Word 2002 Tutorial 315 Add a header This figure illustrates a document with the header area active. The main text area is dimmed, indicating that it is not currently active, and the cursor is in the header area. The Header and Footer toolbar is also displayed while the header or footer area is active.

16. XP New Perspectives on Microsoft Word 2002 Tutorial 316 View a header The figure below shows the header that has been added to the document.

17. XP New Perspectives on Microsoft Word 2002 Tutorial 317 Create a table A table organizes information into rows and columns. This makes the information easier to read and understand. To display a large amount of information in columns, a table is easier to organize and edit than columns created with tabs. You can create tables in two ways: –Create a blank table and insert text into it –Convert existing text into a table To enter text into a table, move the insertion point to the correct cell and begin typing. Word will wrap the text to the next line in the same cell and increase the height of the cells in the row. Continue moving the insertion point and entering text to complete your table.

18. XP New Perspectives on Microsoft Word 2002 Tutorial 318 Word table elements This figure shows the common elements of a Word table. Tables divide data into rows and columns. Table borders help to identify the various cells of the table.

19. XP New Perspectives on Microsoft Word 2002 Tutorial 319 Table navigation keystrokes The table below shows keystrokes that can be used to move around in a table.

20. XP New Perspectives on Microsoft Word 2002 Tutorial 320 Sort the rows in a table You can sort the rows in a table based on the contents of one of the columns. Rows can be sorted in ascending or descending order based on alphabetical, numerical, or chronological criterion. The Sort buttons on the Tables and Borders toolbar provide easy access to the sorting function. While all of the sorting options that are available with a spreadsheet or database program are not available in a Word table, basic sorting functions can be performed.

21. XP New Perspectives on Microsoft Word 2002 Tutorial 321 A sample sorted table The figure below illustrates a Word table with the rows sorted in ascending, alphabetical order.

22. XP New Perspectives on Microsoft Word 2002 Tutorial 322 Modify a table's structure You can modify the structure of a table in several ways: –Rows can be added between existing rows or at the beginning or end of a table –Columns can be added between existing columns or at the beginning or end of a table –Individual cells can be deleted, merged, and split You can delete the content of a cell or the structure of the cell Merging cells removes the border between the cells Splitting cells creates multiple rows or columns

23. XP New Perspectives on Microsoft Word 2002 Tutorial 323 Insert and delete rows This chart shows several methods for inserting and deleting rows and columns in a table.

24. XP New Perspectives on Microsoft Word 2002 Tutorial 324 Format a table There are many ways to improve the visual appeal of your table. You can: –Adjust the size of the rows and columns –Change the text alignment –Modify the borders –Add a shaded background –Rotate the text inside a cell

25. XP New Perspectives on Microsoft Word 2002 Tutorial 325 Align cell borders and use borders Adjust the size of the rows and columns in print layout view so you can take advantage of the vertical and horizontal rulers when you drag the borders to new locations. Aligning text in the cells makes the data easier to compare or understand. Borders can draw attention to important data or enhance the table's appearance.

26. XP New Perspectives on Microsoft Word 2002 Tutorial 326 Align cell data Aligning data with the table cells helps to make the table easier to read.

27. XP New Perspectives on Microsoft Word 2002 Tutorial 327 Add a border below the header row This figure shows that a thick line border has been added to the bottom of the header row. This helps to separate the header row from the data rows.

28. XP New Perspectives on Microsoft Word 2002 Tutorial 328 Use shading and align the table itself Shading highlights important items, such as headings or totals. Text can be rotated within a cell, but use this feature cautiously. –It can make the text difficult to read, detracting from your table's appearance and functionality The alignment of the entire table within the margins will affect the table's appearance and impact. Aligning the table is done from the Table tab of the Table Properties dialog box

29. XP New Perspectives on Microsoft Word 2002 Tutorial 329 The Table Properties dialog box The Table Properties dialog box allows you to specify formatting options for the overall table, for table rows, for table columns, and for individual cells.

30. XP New Perspectives on Microsoft Word 2002 Tutorial 330 A table with shaded headers This figure shows a table that has light gray shading applied to the header row.