1. Administrator’s view

2. Contents Getting ready Getting started – Learners – Groups Getting around Reporting data – Reports – Data extracts A detailed administrators’ guide is available from within the tool. This guide can be viewed online or downloaded as a pdf.

3. Getting ready Sector service desk Organisation management System administrator Decide to use tool. Decide on administrator. Sign appropriate use agreement. Decide to use tool. Decide on administrator. Sign appropriate use agreement. Apply to sector service desk for ESAA ID for tool administrator. Receive signed agreement. Set up organisation in tool. Receive signed agreement. Set up organisation in tool. Create/update ESAA ID for tool administrator giving organisation access to the tool. Organisation now able to use the tool.

4. Getting ready Use Agreement Purpose of agreement. Using the Tool. Using the information/data in the Tool. Data access protocols. FAQs. Forms (www.literacyandnumeracyforadults.com)

5. Getting ready Sector service desk Organisation management System administrator Decide to use tool. Decide on administrator. Sign appropriate use agreement. Decide to use tool. Decide on administrator. Sign appropriate use agreement. Apply to sector service desk for ESAA ID for tool administrator. Receive signed agreement. Set up organisation in tool. Receive signed agreement. Set up organisation in tool. Create/update ESAA ID for tool administrator giving organisation access to the tool. Organisation now able to use the tool.

6. Getting ready ESAA IDs The CE (or delegate) is now able to certify the identity of the person applying for ESAA ID. The new ESAA forms – allow for certification – include the administrator and educator roles for the Assessment Tool Forms http://cms.steo.govt.nz/News+and+Info/ESAA.htm

7. The organisation’s administrator & educators always log in via ESAA. Getting started

8. Name of administrator & organisation Quick link to creating assessments Tabs to manage assessments, learners, educators & groups of learners. Summary of assessments created within the organisation and their status. Administrator home Getting started Any relevant system level messages Organisation statistics: numbers of learners, educators & groups.

9. Administrator home Getting started

10. Programmes (Educator) Organisation (Admin) PTEHospitalityTourism Community service Business studies etc How are programmes, educators & learners structured in your organisation?

11. Class Course Programmes Department or faculty Organisation ITPDept 1HospitalityChefClass 1Class 2ServiceetcTourism Community service Business studies etcDept 2etc

12. course/class (Share?) Programmes (Educator) Sites (Admin?) National Office (Admin?) National Organiation Site 1HospitalityClass 1Class 2Tourism Community service Business studies etcSite 2etc

13. Getting started Administrative decisions Which learners will be assessed? – use of information? – timing of assessments? How will you add these learners to the tool? – From your SMS? – From the tool interface? Learners Create learners from within the tool. Upload learners from a CSV file.

14. Getting started Administrative decisions Do your learners have assessment histories with other organisations ? – ITOs? – Other PTEs or ITPs? Learners from other organisations A learner’s assessment history is tracked using their NSN. Learners “own” their assessment data.

15. Getting started Administrative decisions How are learners “grouped” within your organisation? – by programme? – by course? – by class? Who in your organisation will use information on learners from the Assessment Tool? – their diagnostic information – their progress information What conventions will you use in your organisation for: – labeling groups? – labeling assessments? Groups of learners Groups created by the administrator control which learners can be seen within the Assessment Tool by which Educator.

16. Getting started Administrative decisions Which educators need to have access to assessment reports? – for individual learners? – for groups of learners? Which learners have multiple educators? – How will they share assessment information? Which educators will create assessments within the tool? – all or some educators/managers? – Do these educators have ESAA IDs? – How will assessments be labeled? How are the educators best linked to groups of learners? Educators Create educators from within the tool. An educator can have multiple groups. A group can have multiple educators.

17. Getting around Administrative decisions What type of assessment is going to be most appropriate for your purpose and your learners? – On the computer or a printed assessment? – Adaptive or not? Creating reading and numeracy assessments If you select a non adaptive assessment you select the difficulty of the assessment.

18. Getting around Administrative decisions What types of reports are most appropriate for your purpose/s? – Group assessment report? – Group progress report? – Other (own analysis)? Reports and downloads Filter assessments Data engine extracts (to csv)

19. Reports Administrative decisions How many learners are going to need further learning to meet the numeracy demands of the course/qualification/work place? Which learners are “well below” the numeracy demand? Are there any “surprising” results for learners suggesting the need to probe further? For large groups: is there any pattern in the achievement levels of sub- groups (gender/age)? Group assessment report Report filters Numbers of learners by step. Summary of learners and link to individual reports

20. Reports Administrative decisions Overall have the learners have made progress in numeracy? What proportion of learners are now at the level of the numeracy demand of the course/programme/workpl ace? Has the teaching and learning “intervention” been effective in terms of numeracy gain? Has there been sufficient deliberate numeracy teaching between assessments? Group progress report Report filters Range & quartiles. Numeric summary