1. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Department of Defense F-205 CBA Reconciliation - Application

2. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) F-205 CLASS OVERVIEW Topic: CBA Reconciliation - Application Time: 70 to 90 minutes Target Audience: Transportation Officers (TOs) Centrally Billed Account Specialists CBA Defense Travel Administrators Pre-Requisites: F-200 CBA Reconciliation – An Overview 2

3. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) TECHNICAL ISSUES? AUDIO GAPS SLOW SCREEN CHANGES DISCONNECTS Exit class Close all other software applications Log back into class Check with local IT staff If problem persists call the DISA Help Desk: 1-800-447-2457

4. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 4 ATTENDANCE CREDIT ENTER:  FULL NAME  SERVICE or AGENCY INITIALS ONLY  KEEP IT SIMPLE SELECT: GUEST EXAMPLES: Lynn Green / USA John Blue / USAF Betty Silver / DISA Dave Brown / USN Barb Yellow / DFAS Greg Orange / USMC

5. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) COMMUNICATING IN CLASS Enter questions here  Use chat box for all questions  Most answered during class  Some need post class follow up

6. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) TRAINING OBJECTIVES Read-Only Access (ROA) module CBA Reconciliation Module –DTS matching criteria –Review Basic screens CBA search tool CBA reports –CBA reconciliation scenarios Travel Assistance Center 6

7. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) DTS HOME PAGE 7

8. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) READ-ONLY ACCESS: INVOICES 8

9. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ROA – INVOICES SEARCH 9

10. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ROA – INVOICES SEARCH 10

11. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ROA – REPORT TYPE 11

12. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ROA – INVOICES SEARCH 12

13. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ROA – INVOICES REPORT 13 VIEW INVOICES: Not yet in CBA module Received : NOT auto-reconciled Received: Auto-reconcile COMPLETE

14. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ROA - DOCUMENTS 14

15. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ROA – SEARCH CRITERIA 15

16. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ROA – VIEW/PRINT DOCUMENTS 16

17. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ROA – TRIP PREVIEW 17

18. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) CBA MODULE ACCESS 18

19. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) MATCHING CRITERIA 19 One of the following sets must match:  Ticket cost and TANUM  Ticket cost, ticket number, and billing date  Ticket cost, ticket number, and traveler name  Ticket cost, billing date, and traveler name AND The DTS Trip Record must have:  Travel date +/- 180 days of ticket date  Method of reimbursement set to CBA  Positive acknowledgement from accounting system  Ticket number cannot equal: “See Attached Ticket”

20. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 20 OPEN INVOICES SCREEN

21. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) TRANSACTION SUMMARY 21

22. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) CBA SEARCH TOOL 22

23. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) INVOICE SUMMARY REPORT 23

24. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) INVOICE SUMMARY REPORT 24

25. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) TRANSACTION SUMMARY REPORT 25

26. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) TRANSACTION SUMMARY REPORT 26

27. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #1: UNMATCHED TRANSACTION 27 12/18/2008 461427000022

28. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) UNMATCHED TRANSACTION 28

29. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 29 UNMATCHED: Traveler Lookup

30. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 30 01/31/09 01/29/09 01/12/09 12/04/08 11/05/08 10/15/08 11/26/08 10/02/08 10/22/08 TRAVELER DOC LIST

31. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 31 04-Dec-08 07-Dec-08 METHOD OF REIMBURSMENT

32. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 32 Why reimbursement method changed Itinerary change Ticket purchase location Adjustment Error Attempt to defraud government UNMATCHED TRANSACTION

33. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 33 If reimbursement received, changing method causes: Due U.S. situation Traveler required to reimburse government Transaction reconciled as matched UNMATCHED TRANSACTION Change the reimbursement method back to approved method: Centrally Billed Account

34. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 34 4614270000024 01/02/09 #2: VOUCHER NOT APPROVED

35. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) DIGITAL SIGNATURE SCREEN 35 02/09/09 02/11/09 02/12/09

36. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #2 VOUCHER NOT APPROVED 36 4614270000024 01/02/2009 01/04/2009

37. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 37 01/02/09 01/04/09 4614270000024 #2 VOUCHER NOT APPROVED

38. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #3 TICKET REMOVED 38 4614270000024 01/02/2009 01/04/2009

39. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 39 12/10/2008 12/13/2008 12/10/2008 #3 TICKET REMOVED

40. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 40 10-Dec-08 13-Dec-08 #3 TICKET REMOVED

41. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 41 02/02/09 11/28/08 12/10/08 11/03/08 #3 TICKET REMOVED

42. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 42 121008_V01-02 #3 TICKET REMOVED

43. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 43 #3 TICKET REMOVED

44. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 44 #3 TICKET REMOVED 12/13/2008 12/11/2008 10-Dec-08 13-Dec-08 10-Dec-08 13-Dec-08

45. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 45 121008_V01-02 4614270000024 #3 TICKET REMOVED

46. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 46 4614270000024 12/11/2008 11-Dec-08 15-Dec-08 11-Dec-08 #3 TICKET REMOVED

47. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #4 MISSING TICKET NUMBER 47 4614270000024 01/02/2009 01/04/2009 02/11/2009 001703100008

48. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 48 02/11/09 #4 MISSING TICKET NUMBER

49. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 49 Tues 11-Dec-08 11-Dec-08 15-Dec-08 11-Dec-08 15-Dec-08 Tues 11-Dec-08 11-Dec-08 15-Dec-08 11-Dec-08 15-Dec-08 #4 MISSING TICKET NUMBER

50. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 50 15-Dec-08 11-Dec-08 15-Dec-08 12/11/2008 #4 MISSING TICKET NUMBER

51. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #5 NO TICKET COST IN DTS 51 4614270000024 08/30/2008 09/04/2008

52. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 52 08/19/2008 #5 NO TICKET COST IN DTS

53. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 53 4614270000024 08/30/2008 09/04/2008 #5 NO TICKET COST IN DTS

54. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #6 SUSPENDED TRANSACTION 54 4614270000024

55. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #7 TICKET REMOVED FROM DOC 55 4614270000024 09/18/2008 09/20/2008

56. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 56 4614270000024 08/20/2008 20-Aug-08 #7 TICKET REMOVED FROM DOC

57. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #8 NO TICKET COST IN CCV INVOICE 57 4614270000024

58. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 58 #8 NO TICKET COST IN CCV INVOICE

59. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 59 #8 NO TICKET COST IN CCV INVOICE 4614270000024

60. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 60 #8 NO TICKET COST IN CCV INVOICE 4614270000024

61. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #9 DUPLICATE TRANSACTION 61 4614270000024 01/02/2009 01/04/2009

62. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 62 12/11/2008 12/12/2008 #9 DUPLICATE TRANSACTION

63. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #9 Duplicate Transaction (cont’d) 63 4614270000022 4614270000023 4614270000024 11/11/200702/11/2009

64. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 64 4614270000024 01/04/2009 #9 DUPLICATE TRANSACTION

65. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 65 01/02/2009 01/04/2009 4614270000024 #9 DUPLICATE TRANSACTION

66. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 66 01/02/2009 01/04/2009 4614270000024 #9 DUPLICATE TRANSACTION

67. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #10 TWO TICKET NUMBERS IN DTS 67 4614270000024 01/19/2009 12/20/2008 01/22/2009

68. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 68 01/14/2009 #10 TWO TICKET NUMBERS IN DTS

69. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) #11 ACCOUNTING INFO UNAVAILABLE 69 4614270000024 09/18/2008 09/20/2008

70. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 70 18-Sep-08 #11 ACCOUNTING INFO UNAVAILABLE

71. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 71 4614270000024 09/18/2008 09/20/2008 #11 ACCOUNTING INFO UNAVAILABLE

72. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) HELPFUL RESOURCES DTMO Website + TraX (Travel Explorer) o DTMO Website: DTS Training Center>TO/CBA screen o TraX: Knowledge Center  CBA System Overview Presentation  DTS CBA Reconciliation User Manual Local Service or Agency Help Desk TAC (Travel Assistance Center) Submit: Help Desk Ticket via TraX Call: 1-888-Help1Go (1-888-435-7146) 72

73. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SUMMARY Read-Only Access (ROA) module CBA Reconciliation module –DTS matching criteria –Review Basic screens CBA search tool CBA reports –CBA reconciliation scenarios Travel Assistance Center (TAC) 73

74. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Lobby set-up: o Instructor audio turned off o Questions answered for 15 minutes o Lobby stays open 60 minutes Please help us evaluate: o Complete evaluation o Provide feedback Use the lobby resources: o Download class slides o Use links to DTMO website & TRAX CLASS CLOSING LOBBY

75. Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) THANK YOU FOR ATTENDING DISTANCE LEARNING For a three month schedule of DTMO distance learning classes Go to the DTMO Website > Training Resources Center 75