1. TOM TORLAKSON State Superintendent of Public Instruction CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction State and Federal Program Directors’ Cindy Kazanis, Director Educational Data Management Division September 17, 2014 CALPADS Update

2. TOM TORLAKSON State Superintendent of Public Instruction Agenda CALPADS Overview Student Test Registration 2014–15 Timeline Foster Youth Data Match Contact Information 2

3. TOM TORLAKSON State Superintendent of Public Instruction CALPADS Overview Student level data collection system Fall 1, Fall 2, End-of-Year 1-4 Authoritative source for student demographics, enrollment, and program data Assessments State and federal reporting requirements 3

4. TOM TORLAKSON State Superintendent of Public Instruction Census Day Primary Data Collection Window Certification Deadline Amendment Window Fall 1October 1 Enrollment Graduates/ Dropouts Immigrants English Learners Free or Reduced Price Meal (FRPM) Eligible October 1 to December 12 December 13 to February 13 Fall 2October 1 Course Enrollment Teachers English Learner Services October 1 to March 6 March 7 to April 2 End of Year 1-4 n/a Courses Grades Career Technical Education Program Participation Discipline CAHSEE Waivers and Exemptions June 1 to July 31 August 1 to September 4 4 2014–15 Collection Windows CALPADS Overview

5. TOM TORLAKSON State Superintendent of Public Instruction 5 CALPADS is the sole source for student demographic, enrollment, and program data for the student test registration system known as the Test Operations Management System (TOMS) All updates must be made in CALPADS. LEAs cannot update student demographic, enrollment, or program data in TOMS. Student accommodations and designated supports are not collected in CALPADS. Student accommodations and supports cannot be uploaded by the LEA until CALPADS data is available in TOMS. (e.g., new enrollments must be uploaded to TOMS prior to accommodations for the newly enrolled student.) Student Test Registration

6. TOM TORLAKSON State Superintendent of Public Instruction Smarter Balanced –Interim –Summative Pre-Identification (non-Smarter Balanced assessments) Charter schools –Direct funded: Test independently (per EC Section 60603) –Locally funded: Test with Authorizer (per CAASPP Regulations) 6 Student Test Registration

7. TOM TORLAKSON State Superintendent of Public Instruction Student Test Registration 7 Local Educational Agency Test Operation Management System (TOMS) CALPADS Student-level accommodations* Student-level test registration Student-level CALPADS submission * Reference Smarter Balanced Usability, Accessibility, and Accommodations Guidelines (http://www.cde.ca.gov/292859)

8. TOM TORLAKSON State Superintendent of Public Instruction CALPADS to TOMS 8 CDE’s Nightly Extract of student level data from CALPADS Operational Data Store (ODS) and uploads to TOMS. TOMS automated process determines any updates, deletes, and adds LEAs review TOMS, verify data uploaded, and submit designated supports and accommodations to TOMS directly Continues through testing window Updating CALPADS ODS with Demographic, Enrollment & Program data 1 2 3 4 START Data Loading Process

9. TOM TORLAKSON State Superintendent of Public Instruction 2014–15 Timeline 9

10. TOM TORLAKSON State Superintendent of Public Instruction CALPADS to TOMS What is CALPADS sending to TOMS? –CALPADS sends all open enrollments with Enrollment Status = 10 or 30, for Grades K-12. Concurrent Enrollments (CCEs) – the record with the most recent enrollment will be sent to TOMS. Short Term enrollments: need to exit students –The following slides will show a mapping from the TOMS Test Registration expected fields to the CALPADS field element that is used to populate and/or derive the information. –NOTE: Independently Testing Charters are NOT the same as Independently Reporting Charters in CALPADS. Some charters may be testing differently than how they report to CALPADS. 10

11. TOM TORLAKSON State Superintendent of Public Instruction Foster Youth Data Match Weekly match with Department of Social Services and CDE to begin in late Fall 2014 Match will identify students are currently in the foster system in CALPADS and will include: –Whether the student is living at home receiving family maintenance services, or living in a placement outside the home –Contact information for the foster student's social worker and educational representative County offices of education will have the ability to see all the foster students in their county, which will help counties work with their LEAs to coordinate services for these students 11

12. TOM TORLAKSON State Superintendent of Public Instruction Contact Information California Department of Education CALPADS Operations Office 916-324-6738 calpads@cde.ca.gov http://www.cde.ca.gov/ds/sp/cl/ Service Desk (Operated by CSIS) 916-325-9210 calpads-support@cde.ca.gov http://csis.fcmat.org/ 12