1. JOIMAN: Joint Programmes Challenges and opportunities based on presentations of JOIMAN final conference in Vilnius, October 29, 2010 Raimonda Markeviciene, UNICA 11 th Meeting of UNICA Bologna lab coordinators Vilnius, December 2/3, 2010

2. JOIMAN - Joint Degree Management and Administration Network: tackling current issues and facing future challenges Management and Administration Current issues Future challenges Students’ administration; Finances, QA Joint PhD; Joint programmes with non EU higher education institutions

3. Why a network on JP management? Realities faced by HEIs: Erasmus Mundus programme and its philosophy of consortia and interaction Institutional policies Cooperation and mobility in EHEA Increased attractiveness Labor market ? Problems faced by HEIs: Student enrolment Certification of JP students’ career Harmonization of tuition fees Award of joint diploma Joint administration of students Sustainability of the programme Respect of international and national QA rules and harmonise consortium quality standards

4. Joiman objectives development of guidelines, good practice examples and common cooperation tools analysis of the existing procedures and practices in the management of JPs at Master and doctoral level creation of a common discussion platform among institutions with a relevant experience on JPs To improve the management capacity of HEIs in the administration and management of Joint Programmes through

5. Network in a nutshell Partnership: 15 European universities 3 EM NCP Plan: 1 st year – collection and analysis of data on JP in Europe – 2 online questionnaires, study visits and interviews collection of JP agreement samples 2 nd year – Joint PhD; JP with non-EU countries - self- evaluation, study visits and interviews Outputs Good practice report on JP management Annexes: Cooperation agreement template, Glossary, example of guidelines, national legislations on tuition fees Report on JP at Doctoral level Report on JP with non-EU institutions Thematic papers and international seminars

6. Applicability of results: They allow:  mapping the process of JP management;  Anticipating problems in the implementation phase;  Using good practices;  Adapting existing tools (e.g. cooperation agreement);  Analyzing trends and models;  Understanding the reasons for success and failure;  Drafting new institutional strategies.

7. Crossing all the t’s Joint programme, jointly developed by 2 or more institutions, leading to the award of Joint degree Double degree Dual degree Multiple degree Collaborative programmes Double qualification

8. Statistical data Questionnaire on institutional policies and strategies for JP: 36 institutions from 19 countries, covering: 28 JPs at bachelor level, 154 JPs at master level, and 59 JPs at doctorate level Questionnaire on JP management: 89 valid questionnaires received, from 45 institutions, covering 75 JPs, among which: 34 EMMC and 55 not EMMC.

9. JOIMAN findings and recommendations

10. The most frequent/popular JP models Core courses Offered at all or several partner universities 1 study period abroad Final thesis at home university or outside HEI Trip programmes All students start at the same institution More than one mobility period Students are together from the beginning to the end Bilateral mobility One year at the starting institution Second year at the second institution + research for the thesis Mobility destinations may be fixed or chosen depending on the starting institution or fee. Intensive residential modules One of the above models + intensive residential module at one of the institutions. Usually outside lecture periods. For the modules all students are together.

11. Analysis of implementation directs development phase Additional funds for specific services Cultural integration Visas, accommodation Consultations Agreement on tuition fees Formation of budget and its division among partners Diversification of financial support, external funding Agreement on internal QA system Academic calendar Grading scales Credit transfer Individual consultations Graduation documents Application phase Student selection Enrolment/ registration, visas Orientation measures Services for applicants and students Studies and graduation Mobility Finance and quality management

12. Students’ administration timeline Transversal processes IMPLEMENTATION PHASE Application Teaching Enrolment Admission Selection Mobility Welcoming Dissertation Diploma and DS Selection round for non EU Communication of results Visa procedures Welcoming services Enrolment procedures Language training Cultural integration Tutoring of the mobility Welcoming services Academic Tutoring Cultural integration Joint jury Promotion Receipt of application Selection round for EU Preparation to the mobility Transfer of students’ career Transfer of student’s’ career Academic Tutoring Joint signature or request of multiple diplomas QUALITYASSURANCEMEASURESQUALITYASSURANCEMEASURES FINANCIAL MANAGEMENTFINANCIAL MANAGEMENT Quality in the application phase: transparency Sharing of the budget Quality of the selection Quality management tools Evaluation of teaching Evaluation of services Ex post evaluation: student’s career Ex – post evaluation: feedback from the labour market Overall evaluation of the programme Management and distribution of fees Management of scholarships Reserves for sustainability Accounting / reporting

13. Role of administration Apply rules Know rules Adapt rules Joint programme

14. JOIMAN findings and recommendations  Develop a strategic policy on JPs at institutional level;  The importance of the selection of partners;  Verification of national legislation and educational systems;  Ensuring institutional commitment;  Involvement of stakeholders;  Establishing cooperation with external services or institutions; Creating a budget of the programme and calculating costs  Develop a framework to sustain the JP in the long term;  Setting up a quality assurance system;  Setting up specific services in support to mobility;  Division of roles within the partnership;  Negotiations on procedures;  Develop a good, comprehensive cooperation agreement.

15. JP and JD in Lithuania DE JURE Ministerial decree of December 31, 2009: Allows JP Allows JD or double degree For JP minimum 30 ECTS credits have to be earned at partner institution (dictates model and number of partners) DE FACTO  Diploma regulations concern only national diploma (Diploma has to be agreed on with ministry, document protection centre and language committee  DS – insistent request for the Lithuanian language undermines partnership interests.  Recognition of qualifications – QA centre and Ministry  Accreditation of the programme – only regulations for national programmes

16. Thank you for your attention! JOIMAN web site: www.joiman.eu