1. File Management

2. What is a File? A file is a collection of data or information. Smallest unit of information we deal with on an everyday basis. All of the information that is stored in a computer long-term must be stored in a file. There are many different types of files: Data files, text files, and program files.

3. File Names All of the files on a computer have a file name. A file name has two parts: The file name. The file extension.

4. File Names (Continued) File names must be unique within a single directory. However, you can have two files that have the same name in different directories. cannot contain the following characters: / \ ? : * | “

5. File Name Extension A file name extension usually indicates the file type..docx Microsoft Word.xlsx Microsoft Excel Spreadsheet.pptx Microsoft PowerPoint.png Portable Network Graphic.exe Executable Program Typically extensions are 3-4 characters in length.

6. File Name Extension (Continued) The file extension identifies the program that will properly open the file. If you try to open a file with an extension that your computer does not recognize, it will ask you what program you want to use to open the file. You must have a program that is capable of opening the file installed on your computer to properly open and view a file. MS Word and.wpd files.

7. Folders and Directories Use a folder to organize files into a hierarchical structure. Organize files according to common themes. Place these files into folders.

8. Folders and Directories (Continued) Folders can contain: Files Folders (Subfolders) subfolders help further categorize files so they are neatly organized.

9. Questions?