1. Course ILT Access basics Unit objectives Define database and database-related terminology, and plan a database Start Access and open, create, view, and close a database Create, save, close, and delete tables Get help

2. Course ILT Topic A Topic A: Database basics Topic B: Getting started Topic C: Database tables Topic D: Getting help

3. Course ILT Database basics Collection of data or information Examples: –Phonebook –Filing cabinet Relational databases –Tables –Entities –Properties

4. Course ILT Database terminology Data value –Item of data Record –Single set of related data values Field –Column or cell in a table Table –Collection of records

5. Course ILT Database planning considerations Database purpose Number of tables and type of information Fields in each table Information to extract How to enter data Reports

6. Course ILT Topic B Topic A: Database basics Topic B: Getting started Topic C: Database tables Topic D: Getting help

7. Course ILT Getting started Access is an RDMS Used for data: –Storage –Organization –Retrieval

8. Course ILT Opening a database 1.Select Open an existing file and click OK. 2.Navigate to a folder and select a database. 3.Click Open.

9. Course ILT Creating and saving a database 1.Choose File, New. 2.Click OK. 3.Use the Save in list to specify a location. 4.In the File name box, type the database name. 5.Click Create.

10. Course ILT Using the Database Wizard 1.Choose File, New or click 2.Select template from Database tab. 3.Click OK. 4.Specify a folder and a name. 5.Choose Create to open the Database Wizard. 6.Follow steps and click Finish.

11. Course ILT Database views Print Preview Datasheet View Design View Form View SQL View

12. Course ILT Adding a toolbar 1.Choose View, Toolbars 2.Select the toolbar you want to add

13. Course ILT Closing a database Choose File, Close. Click the Close box on menu bar. Double-click database Control icon. Click database Control icon and choose Close.

14. Course ILT Closing Access Choose File, Exit. Double-click the Access Control menu. Click the Access Control menu icon and choose Close. Press Alt+F4.

15. Course ILT Topic C Topic A: Database basics Topic B: Getting started Topic C: Database tables Topic D: Getting Help

16. Course ILT Database relationship Tables contain related data Relationships connect tables –Common fields in two or more tables

17. Course ILT Referential integrity Set of rules that makes relationships valid Prevents accidental deletion or modifications

18. Course ILT The Table Wizard

19. Course ILT A table in Design view Row selector

20. Course ILT The Save As dialog box

21. Course ILT Deleting a table 1.Close the table you want to delete. 2.In the Database window, display the table objects. 3.Select the table you want to delete, and press Delete.

22. Course ILT Topic D Topic A: Database basics Topic B: Getting started Topic C: Database tables Topic D: Getting Help

23. Course ILT The Microsoft Access Help window

24. Course ILT The Office Assistant Animated character that helps you interact with Help system Type questions to find Help topics

25. Course ILT Unit summary Learned what a database is, defined database-related terms, and learned how to plan a database Learned how to open, create, save, view, and close databases Created, saved, closed, and deleted tables Used the Help window and the Office Assistant to get help