1. Academic Services Division Creating and updating programme and module information Academic Services Division

2. Academic Services Division Areas being covered: The approval process Key dates Using Saturn

3. Academic Services Division The approval process http://www.nottingham.ac.uk/quality-manual/taught-programmes/index.htm New proposals: Programmes Business case = advertising, recruitment (process under review) Programme specification = registration Modules Module specification = advertising, enrolment Changes: Programmes and modules some categories of changes may require Academic Board approval Some categories can be approved by Academic Services Division

4. Academic Services Division Modules – one in one out Expectation that new modules will either: –replace an existing module –be an integral part of a new programme. Where neither of the above circumstances exist, the School will need to make a case for the module to be approved citing the significant institutional interests served by the module. Rationale - Curriculum congestion = reduction in student choice and greater staff workload

5. Academic Services Division Module growth Module growth at UK campuses since 2003/04 = 16% Student number growth at UK campuses since 2003/04 = 3%

6. Academic Services Division Key Dates for 2009/10 http://www.nottingham.ac.uk/courses-office/course-processes/index-0910.htm October 2009 Saturn open for editing 2010/11 Programme and Module Specifications 12 March 2010 Deadline for Programme and Module Spec changes for : draft publication, module pre-enrolment, timetabling processes. 7 April 2010 Publication of Draft Online Programme and Module Specs for 2010/11 30 April 2010 Deadline for new programme spec submissions for 2010/11 and business cases for 2011/12 20 August 2010 Approval deadline for all 2010/11 programme specs (new and changes) and 2010/11 business cases. Quickly followed by the module build (process which automatically enrols students on their compulsory module enrolments). 17 September 2010 Publication of Definitive Programme and Module Specs for 2010/11. Saturn Module Maintenance closed to direct editing of 2010/11 records by Schools.

7. Academic Services Division Using Saturn Programme and module specs = School data Saturn Programme Maintenance step-by-step guide: http://www.nottingham.ac.uk/courses-office/programmes-team/Step-by-Step-Guide.htm Saturn Module Maintenance step-by-step guide: http://www.nottingham.ac.uk/courses-office/programmes-team/Step-by-Step-Guide2.htm Advice and Training Sessions: Ellen Salway – ext. 15746, ellen.salway@nottingham.ac.uk

8. Academic Services Division HTML formatting in Saturn http://www.nottingham.ac.uk/courses-office/programmes-team/html-guide2.htm SaturnWeb is a web based environment. This means that if you are copying text with formatting such as bold, italics or bullet points from a Word document, this formatting will not show in Saturn. Instead you need to use HTML tags to add this formatting. There are five key tags which I would recommend you use. So tags consist of a left angle bracket ( ). Tags are usually paired to start and end the tag instruction. The end tag looks just like the start tag except that a slash (/) precedes the text within the brackets. Use these tagsTo make text look like or do this SaturnWeb Type text here Puts text into a paragraph Type text here Puts text on a new line bullet point

9. Academic Services Division Creating and updating programme and module information Any questions?

10. Academic Services Division Timetable Office Academic Services Division Neal Kirkup, Timetable Manager

11. Academic Services Division Key Operational Responsibilities. Core Business Improving the Service Communication & Support

12. Academic Services Division Core Business Teaching Timetable Production Via timetable Production Schedule (Key Dates) Module Enrolment Via Module Enrolment Production Schedule (Key Dates) Room Bookings Via Web Room Booking System (2010/11) & Email via: roombookings@nottingham.ac.uk Access the above via the Timetable Office website @ http://www.nottingham.ac.uk/timetable

13. Academic Services Division Timetabling Key Dates – 2010/11 Available @ http://www.nottingham.ac.uk/timetable 7 Apr 10,Download data into Timetable software 24 May 10,Download returning students into Timetable software 5 July 10,Draft Timetable available to view via web @ the above address 6 Aug 10,Integrated Teaching Timetable available via web

14. Academic Services Division Key Data Strands Integrated Teaching Timetable Subsequent Downloads of new or updated info. ie: new module etc. Schools update Saturn Course, Modules, Activity templates Timetabling download Course, Module, Activity template data into Syllabus+ Student Module Enrolment, data added to Saturn Download student Module Choice into Syllabus+

15. Academic Services Division Improving the Service Teaching Room Usage Audit Reporting Customer Access to the Timetable System New Web Timetable Facility Recent and Future Developments

16. Academic Services Division Communication & Support Timetabling Queries etc. –Via either email - timetable@nottingham.ac.uk or phone. –Contact Nos available via website @ http://www.nottingham.ac.uk/timetable/staff.php http://www.nottingham.ac.uk/timetable/staff.php Room Booking –Via email – roombookings@nottingham.ac.ukroombookings@nottingham.ac.uk Liaison –Schools, Departments and Support Services

17. Academic Services Division Timetable Office Priority: Service Level Improvement Any Questions ?