1. GRANT MODIFICATION BASICS June 8, 2010

2. COMMON GRANT MODIFICATIONS No-Cost Extensions Budget Modifications Signatory Changes Equipment Purchase Requests Federal Project Officer Change Scope of Work Changes Renovation Requests

3. NATIONAL OFFICE approvable MODIFICATIONS … Signatory Changes Scope of Work Changes Renovation Requests Changes to the official grant record: –Change of address, official name change, typographical errors, etc.

4. REGIONAL OFFICE approvable MODIFICATIONS … No-Cost Extensions Budget Realignments Equipment Purchase Requests Federal Project Officer (FPO) Change

5. FPO approvable modifications…

6. MODIFICATION REQUIREMENTS Letterhead (request) Email Address Budget: SF 424a & narrative Equipment: bids

7. Signatory Change…

8. No-Cost Extension…

9. Budget Realignment…

10. Special Treatment for a Budget Realignment… The SF-424a, Section B shows current amounts in both Column 1 and Column 5 If there is match on the original budget is should be on the revised budget

11. Special Treatment for a Budget Realignment… Always provide both pages of the budget form Always provide a budget narrative (which follows the sections & lines of the form)

14. Section A a. Personnel – In the original grant application, stipends were incorrectly budgeted in line item a. Personnel. This revision moves the costs to h. Other. b. Fringe Benefits – There were no changes to this line item. c. Travel – N/A Narrative Justification…

15. RENOVATION REQUESTS

16. What you need … Own the space Submit plans and justification Cost analysis and/or a bid process Criteria for bid, bidders and basis for selection must be included. NO capital improvements are allowed

17. Modification Steps - #1 Talk to your FPO and get approval!!

18. PROGRAM OFFICE APPROVAL

19. FEDERAL FUNDS

20. Modification Steps - #2 Send it to the Regional Office: - Snail mail (& enclosures) Good - eMail (&.pdf files) BETTER!

21. Modification Steps - #3a

22. Modification Steps - #3b Regional Grant Officer

23. Modification Steps - #4

24. QUESTIONS?? Tom Coyne Regional Grant Officer coyne.tom@dol.gov 312.596.5435