1. Building for tomorrow’s leaders Los Angeles Community College District Program Management Office Master Planning and FMP&OC Policy and Procedures Sample of PowerPoint presented on January 9, 2014 1

2. Building for tomorrow’s leaders Agenda TopicTimeSpeaker Introductions & objectives10:00 amDaynard Tullis Background10:05 amMona Garber / John Holloway Administrative regulations, board rules & committee charter 10:15 amDan Minkoff Facilities master planning goals10:20 amDaynard Tullis Facilities master planning processes 10:25 amCoomy Kadribegovic Facilities Master Planning and Oversight Committee (FMP&OC) 10:35 amMagdalen Hron Q&A10:50 amAll 2

3. Building for tomorrow’s leaders Objectives 1.Master plan types 2.Administrative regulations & board rules 3.LACCD board approval process 4.Align long-range facilities master plan with education master plan 5.FMP&OC Process 6.Roll up to Program Master Plan 3

4. Building for tomorrow’s leaders Types of Master Plans CA Community Colleges (CCC) master plan includes: CCC 5-year construction plan includes: –Master plan summaries; –Capital improvement needs; –Project lists; and –New projects proposed for the next funding cycle. Long-range (+/-30 year) master plan – CEQA 4 Education Plan Facilities Plan Resource Plan

5. Building for tomorrow’s leaders Facilities master plan updates require CEQA compliance –Environmental Impact Report (EIR) addenda –Negative declarations –Supplemental OR subsequent EIRs CEQA compliance method affects timing District administrative regulation B-24 adds to CEQA requirements 5

6. Building for tomorrow’s leaders LACCD Rules and Regulations Administrative Regulations –B-20 (permits) –B-24 (CEQA guidelines) –B-25 (zoning reviews) Board Rules –Chapter II- Article VI Facilities Master Planning and Oversight Committee (FMP&OC) 6 Steve Veres, chairScott J. SvonkinErnest H. Moreno

7. Building for tomorrow’s leaders LACCD Rules and Regulations www.laccd.edu –Go to Board of Trustees & About LACCD 7

8. Building for tomorrow’s leaders FMP&OC Provide policy guidance and program oversight –Master plans and EIRs –Sustainability and energy –Reports, policy compliance and briefings –Design concept review (more than $5 million) –Other related matters 8

9. Building for tomorrow’s leaders Facilities Master Planning Goals Present standardized plans with uniform data Align and optimize college facilities plans with educational mission and plans 9

10. Building for tomorrow’s leaders Material change is contemplated. College makes changes to draft master plan. CEQA counsel determines if CEQA process is necessary CEQA counsel & consultant commence CEQA process in accordance w/CEQA regulations & Admin Reg. B-24 College notifies its facilities director to update space inventory in Fusion & 5-yr. capital construction plan, if required CPD determines if project budget is in excess of $5 mil FMP&OC presentation & recommendation for approval of design concept Design team proceeds with design completion CPD finalizes facilities master plan update CEQA process required Yes No FMP&OC review and recommend MP update approval Board approval CEQA process not required No further Board action required. Design team proceeds with design completion. Master Plan/ EIR approval Project approval Facilities Master Planning / Project Approval Processes College CPD CEQA counsel/ consultant Design team Board hearing 10 Board

11. Building for tomorrow’s leaders FMP&OC – Master Planning Presentation FMP&OC MP update presentation template –http://www.build-laccd.org/bidding_and_contracting/index.asp?pg=prr_tfc Template highlights –Growth trends –Utilization and cap-load ratios –Geographic service area –Alignment with top program priorities –M&O costs Alignment with baseline budget recovery and priority plan schedule Contact: Magdalen Hron –magdalen.hron@build-laccd.org or 213-550-6172 11

12. Building for tomorrow’s leaders FMP&OC – Project Presentation Conceptual design presentations with budgets in excess of $5 million Additional requirements 1.Alignment with board-approved master plan 2.Alignment with budget recovery and priority plan schedule 3.Conformance with the state-required square feet (sf) per student ratio –#s of students served in the building –SF of classrooms –SF per student ratio –Comparison with the state requirement 4.Show impact on M&O costs, if any 12

13. Building for tomorrow’s leaders 13 FMP&OC Submittal Process College president & CPD initiate FMP&OC presentation date Consultant prepares board submittal package documentation and FMP&OC presentation FMP&OC presentation & recommendation for approval 1 week prior 3 weeks prior CPD sends final documents and presentation to PMO CPD submits FMP&OC package to PMO CPD schedules presentation dry run(s) with president, consultants & PMO PMO reviews & comments on submittal package and presentation Preparation phase PMO submits package to district PMO schedules final dry run w/chief facilities executive, president, consultants & CPM College CPD CEQA counsel/ consultant PMO Board PMO submits package to FMP&OC 2 weeks prior 2 days prior

14. Building for tomorrow’s leaders 14 Questions? Thank you