1. Labor Distribution Processing August 13, 2014 FI$Cal: Transparency. Accuracy. Integrity. MEC Labor Distribution Processing – 13AUG2014

2. Team Introductions 2FI$Cal: Transparency. Accuracy. Integrity. Testing Support Provided By:  Gail Riggins  Jackie Ratliff  Bill Hescox  Rebecca King  Tom Marez Mock Month-End Close Sponsors:  Cathy Leal and Tracy Milner  Nevil Pesika and Josh SanSouci MEC Labor Distribution Processing – 13AUG2014

3. 3FI$Cal: Transparency. Accuracy. Integrity.  Session Objectives  Month-End Close Schedule  Month-End Close Tasks  Labor Distribution  July 2014 ‘Mock’ Month-End Close  Schedule  Tasks  Questions MEC Labor Distribution Processing – 13AUG2014

4. Session Objectives 4FI$Cal: Transparency. Accuracy. Integrity.  To provide Departments with a July 2014 month- end close ‘mock’ (practice) environment and timeline to become familiar with executing month-end close tasks.  Timeline and Tasks Summary:  8/11-8/12 - Workshop #1: Subsystem Reconciliation  8/13-8/15 - Workshop #2: Running Labor Distribution  8/18-8/19 - Workshop #3: Processing Allocations  8/20-8/22 - Workshop #4: Reports, Month End Recon, Recon to SCO, Adjustments MEC Labor Distribution Processing – 13AUG2014

5. Month-End Close Schedule – Month 1 5FI$Cal: Transparency. Accuracy. Integrity. MEC Labor Distribution Processing – 13AUG2014

6. Month-End Close – Task Detail 6FI$Cal: Transparency. Accuracy. Integrity. MEC Labor Distribution Processing – 13AUG2014

7. Month-End Close Tasks – Labor Distribution (FSC) 7FI$Cal: Transparency. Accuracy. Integrity.  FSC (GL) Labor Distribution tasks for FI$Cal  Load past month’s:  Employee Data Interface File  Payroll Interface File (into Staging tables)  Review message log errors, e.g. missing Reporting Unit  Resolve errors and reload file  Reconcile Payroll file with SCO  Receive SCO Payroll Clearance Summary (CLR3012)  Run Payroll Reconciliation Report (RPTGL035)  Compare amounts: CLR3012 to RPTGL035  Research and resolve discrepancies  Load reconciled Payroll file (into Production tables) MEC Labor Distribution Processing – 13AUG2014

8. Month-End Close Tasks – Labor Distribution 8FI$Cal: Transparency. Accuracy. Integrity. MEC Labor Distribution Processing – 13AUG2014

9. Month-End Close Tasks – Labor Distribution 9FI$Cal: Transparency. Accuracy. Integrity. MEC Labor Distribution Processing – 13AUG2014

10. Month-End Close Tasks – Labor Distribution (Dept) 10FI$Cal: Transparency. Accuracy. Integrity.  Department’s Labor Distribution tasks for FI$Cal  Create/post gross monthly disbursement payroll journal  Enter Personal Activity Sheets (if needed)  Run Labor Distribution process  Fix Labor Distribution validation errors and re-run process  Missing employees (and other configuration) Payroll Table Error Report  Combo-Edit Errors ChartField Edit Error Report  Budget Check Errors Labor Budget Check Error Report Labor Budget Exceptions page  Verify payroll clearing account = zero dollar balance. MEC Labor Distribution Processing – 13AUG2014

11. Month-End Close Tasks – Labor Distribution 11FI$Cal: Transparency. Accuracy. Integrity. MEC Labor Distribution Processing – 13AUG2014

12. Month-End Close Tasks – Labor Distribution 12FI$Cal: Transparency. Accuracy. Integrity. MEC Labor Distribution Processing – 13AUG2014

13. Month-End Close Tasks – Labor Distribution 13FI$Cal: Transparency. Accuracy. Integrity. MEC Labor Distribution Processing – 13AUG2014

14. Month-End Close Tasks – Labor Distribution 14FI$Cal: Transparency. Accuracy. Integrity. MEC Labor Distribution Processing – 13AUG2014

15. July 2014 ‘Mock’ Month-End Close 15FI$Cal: Transparency. Accuracy. Integrity.  July 2014 ‘mock’ month-end provides a timeframe, a ‘copy of production’ environment, and a FI$Cal support team for Departments to learn and practice execution of month-end close tasks.  Location = 2000 Evergreen (Ruby)  Timeframe = August 11 th thru 22 nd  9:00AM – 4:30PM daily  Environment = CV1  Testing UserID’s will be provided to participants  Each morning there will be a daily kick-off discussion to review task expectations for that day and to share answers to questions applicable across Departments. MEC Labor Distribution Processing – 13AUG2014

16. July 2014 ‘Mock’ Month-End Close - Schedule 16FI$Cal: Transparency. Accuracy. Integrity. MEC Labor Distribution Processing – 13AUG2014

17. July 2014 ‘Mock’ Month-End Close - Tasks 17FI$Cal: Transparency. Accuracy. Integrity. Task DatesTask NameTask Reference Materials (Job Aids) Aug 11–12Subsystem Processing and Reconciliations FI$Cal.185 Using the Outstanding Transaction Queries FI$Cal.095 Resolve Journal Edit and Budget Check Errors FI$Cal.024 Correcting Budget Checking Errors FI$Cal.187 Month End Common Accounting Entries FI$Cal.033 Review and Correct Suspended GL Entries FI$Cal.037 Reconciling Between Sub-Modules MEC Labor Distribution Processing – 13AUG2014

18. July 2014 ‘Mock’ Month-End Close - Tasks 18FI$Cal: Transparency. Accuracy. Integrity. Task DatesTask NameTask Reference Materials (Job Aids) Aug 13–15Running Labor Distribution FI$Cal.182 Using the Excel-to-CI Personal Activity Sheet FI$Cal.183 Using the Personal Activity Sheet Online Page FI$Cal.184 Run Labor Distribution FI$Cal.084 Using the Labor Dist Error Reports and Page Aug 18–19Processing Allocations FI$Cal.008 Maintaining Allocations FI$Cal.009 Running the Month End Process FI$Cal.188 Create and Process Journal Entries MEC Labor Distribution Processing – 13AUG2014

19. July 2014 ‘Mock’ Month-End Close - Tasks 19FI$Cal: Transparency. Accuracy. Integrity. Task DatesTask NameTask Reference Materials (Job Aids) Aug 20–22Month-End Reports, Agency Reconciliations, and Ledger Adjustments FI$Cal.186 Using the Agency Reconciliation Report FI$Cal.038 Performing PFA Process in FI$Cal FI$Cal.001 Spreadsheet GL Journal Upload MEC Labor Distribution Processing – 13AUG2014

20. Questions 20FI$Cal: Transparency. Accuracy. Integrity. MEC Labor Distribution Processing – 13AUG2014