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Scope of a Risk Management System:
Protect workers from work-related hazards Eliminate work-related injuries, ill-health, diseases, accidents & deaths
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Risk Management Occupational Health & Safety Authority Act (27/2000):
Art 6.1: “It shall be the duty of an employer to ensure the health and safety at all times of all persons who may be affected by the work carried out …”
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Risk Management Art 6.2: “The measures that need to be taken by an employer to prevent physical and psychological occupational ill-health, injury or death, shall be on the basis of the following general principles of prevention: Avoidance of risk Identification of hazards associated with work Evaluation of those risks which cannot be avoided Control at source of those risks which cannot be avoided
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Risk Management Taking all necessary measures to reduce risk as much as reasonably practicable … Giving collective protective measures priority over individual ones Adapting the work to the worker ( re design of work places, choice of work equip of working & production methods – alleviating monotonous work, … Adapting to technical progress in the interest of OHS Developing of a coherent overall prevention policy covering technology, organisation of work, working conditions, social relationships & the influence of factors related to working environment.”
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Risk Management Legal Notice 36 / 2003 Occupational Health & Safety Authority Act (General Provisions for H&S at Work places Regulations): Reg 4.2: “An employer shall make such appropriate arrangements for the effective planning, organisation, control, monitoring & review of the preventive & protective measures, taking into consideration the nature of the activities & size of the undertaking”
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Risk Management Main elements of the OHS-Mgt System Policy Organizing
(source: ILO Guidelines) Policy Organizing Planning & implementation Evaluation Action for improvement
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Risk Management specific to the organization
Policy The employer, in consultation with workers and their representatives, should set out in writing an OSH policy, which should be: specific to the organization
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Risk Management concise, clear, dated and signed by employer
Policy … concise, clear, dated and signed by employer Communicated /accessible to all persons at their place of work
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Risk Management Reviewed regularly
Policy… Reviewed regularly Made available to relevant external interested parties (OHSA, auditors, clients...), as appropriate
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Risk Management Organizing
The employer has overall responsibility for the protection of workers' H&S and should: allocate roles, responsibility, accountability & authority for the development, implementation & performance of the OHS-MS & achievement of the OHS objectives.
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Risk Management Organizing … The employer should:
Establish structures and processes needed to: - ensure OHS responsibility is known and accepted at all levels establish and implement OHS policy have effective communication, supervision, instruction and training identify & eliminate or control work-related hazards and risks
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Risk Management Organizing … The employer should:
Establish structures and processes needed to: - promote health at work through prevention and health promotion programmes ensure effective & full participation of workers & their representatives provide resources to enable fulfilment of obligations (£, time, people,..) Keep adequate documentation of work-related injuries, …
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Risk Management Planning & implementation Initial review
- identify, anticipate & evaluate hazards - are existing controls are adequate? Formulate action plan based on review - set priorities, responsibilities for implementation & resources, target dates performance measurement criteria Establish OHS objectives - specific, realistic, achievable, documented, communicated & updated
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Risk Management Planning & implementation… Hazard prevention
- identify & assess risks on an ongoing basis - implement preventive & protective measures to eliminate hazards control hazards at source (engineering & organisational controls) minimise hazards (design of work systems & administrative measures) provide ppe for residual risks
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Risk Management Emergency prevention, preparedness & response:
Planning & implementation … Emergency prevention, preparedness & response: - provide internal information, communication & coordination to protect all people in case of emergency at work site - provide info to & communicate with external competent authorities & emergency response services
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Risk Management Emergency prevention, preparedness & response
Planning & implementation … Emergency prevention, preparedness & response - provide for First Aid, medical assistance, fire-fighting & evacuation of all at work site - provide information & training to all members of organisation at all levels - hold regular drills
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Risk Management For all members of the organization
TRAINING should be For all members of the organization At no cost to the workers Carried out during work hours Conducted by competent persons Given at initial stage + refresher Evaluated for comprehension & retention Reviewed periodically documented
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Risk Management Planning & implementation … Manage change
Evaluate impact of internal (recruitment, new process or layout, ) & external (laws, regulations, technologies) changes on OHS & act as need be Carry out a risk assessment before any modification or introduction of new work methods, materials, processes or machinery
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Risk Management Procurement Planning & implementation …
- compliance with OHS requirements evaluated & incorporated into purchasing specifications - OHS legal requirements identified prior to procurement of goods & services - ensure conformance to OHS requirements prior to use
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Risk Management Performance monitoring and measurement
Evaluation Performance monitoring and measurement Investigation of work-related injuries, ill health, diseases and incidents, and their impact on safety and health performance Audit Management review
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Risk Management Preventive and corrective action Continual improvement
Action for improvement Preventive and corrective action Continual improvement
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Risk Assessment Risk assessments are very important
as they form an integral part of a good OH&S Management plan. They help to: create awareness of hazards & risks identify who may be at risk … employees, cleaners, contractors, visitors, the public, etc),
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Risk Assessment What is the goal of risk assessment?
The aim of the RA process is to create a safer and healthier workplace by: identification & removal of hazards, reduction of risk by addition of precautions or control measures
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Risk Assessment What is a risk assessment?
Risk assessment is the process of: identify hazards, Analysing / evaluate the associated risk determining appropriate ways to eliminate or control the hazard
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Risk Assessment Risk assessments help to…. determine if existing control measures are adequate or if more should be done prevent injuries or illnesses when done at the design or planning stage prioritize hazards and control measures
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Risk Assessment Hazard – the potential for something to
cause harm– an intrinsic property… Risk – the likelihood of that hazard to actually cause harm… Risk = likelihood of an event (Probability) X severity of outcome
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Risk Assessment Risk category 1: remaining risk is acceptable
2: no immediate measures need to be taken 3: measures are to be taken in the medium term 4: measures must be taken as soon as possible 5: measures must be taken immediately
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Risk Assessment How do you do a risk assessment? Assessments should be done by a competent team of individuals who have a good working knowledge of the workplace. Involved / include staff, supervisors & workers who work with the process under review as they are the most familiar with the operation.
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How do you do a risk assessment? …
include both people familiar with the work area, as well as people who are not – in this way you have both the "experienced" and "fresh" eye to conduct the inspection.
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Risk Assessment identify hazards,
How do you do a risk assessment? … To do an assessment: identify hazards, evaluate the likelihood of an injury or illness occurring, and its severity, consider normal operational situations as well as non-standard events such as shutdowns, power cuts, emergencies, etc.,
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Risk Assessment How do you do a risk assessment? … To do an assessment: review all available heath and safety information about the hazard such as MSDS’s, manufacturers literature, information from reputable organizations, results of testing, etc., identify actions necessary to eliminate or control the risk
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Risk Assessment How do you do a risk assessment? … To do an assessment: monitor and re-evaluate to confirm the risk is controlled, keep any documentation or records that may be necessary (eg detailing the process used to assess the risk, outlining any evaluations, or detailing how conclusions were made).
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Risk Assessment How do you do a risk assessment? … When doing an assessment, take into account: the methods and procedures used in the processing, use, handling or storage of the substance, etc.. the actual and the potential exposure of workers
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Risk Assessment How do you do a risk assessment? … When doing an assessment take into account: the measures and procedures needed to control such exposure by means of engineering controls, work practices, hygiene practices & facilities.
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Risk Assessment look at all aspects of the work, include
How are the hazards identified? To be sure that all hazards are found: look at all aspects of the work, include Non-routine activities such as repair, maintenance or cleaning, look at accident / incident / near-miss records, include people who work "off site" either at home, on other job sites, drivers, teleworkers, with clients, etc.,
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Risk Assessment How are the hazards identified?
To be sure that all hazards are found… look at the way the work is organised or “carried out" (include experience and age of people doing the work, systems being used, etc),
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Risk Assessment look at foreseeable unusual conditions
How are the hazards identified? To be sure that all hazards are found: look at foreseeable unusual conditions (eg possible impact on hazard control procedures that may be unavailable in an emergency situation, power cut, etc.), examine risks to visitors or the public
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Risk Assessment How are the hazards identified? To be sure that all hazards are found: include groups that may have a different level of risk such as young or inexperienced workers, persons with disabilities, or new or expectant mothers.
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Risk Assessment RA should be: Suitable
A RA should take into account the severity of hazards well known in the type of activity / business. It can only refer to concrete findings (or anticipated risks) on site and at a certain point of time.
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Risk Assessment RA should be: Sufficient
A RA should derive prioritised measures to improve the occupational health and safety situation according to the well known “hierarchy of prevention” and according to established legal principles…
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Risk Assessment RA should be: Systematic
It should follow a defined and logical methodology. It should systematically lead to evidence based conclusions.
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Table 1 Example of Risk Assessment
Task Hazard Risk Priority Control Delivering product to customers Drivers work alone May be unable to call for help if needed Drivers have to occasionally work long hours Fatigue, short rest time between shifts Drivers are often in very congested traffic Increased chance of collision Longer working hours Drivers have to lift boxes when deliverying product Injury to back from lifting, reaching, carrying, etc.
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Risk Management
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Risk Assessment Definitions for Likelihood of Harm
Very Likely - Typically experienced at least once every six months by an individual. Likely - Typically experienced once every 5 years by an individual. Unlikely - Typically experienced once during the working lifetime of an individual. Very unlikely - Less than 1% chance of being experienced by an individual during working lifetime.
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Definitions for Severity of Harm
Risk Level - Tolerability Guidance on necessary action and timescale Very low - These risks are considered acceptable. No further action is necessary other than to ensure that the controls are maintained. Low - No additional controls are required unless they can be implemented at very low cost (in terms of time, money, and effort). Actions to further reduce these risks are assigned low priority. Arrangements should be made to ensure that the controls are maintained.
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Medium - Consideration should be as to whether the
Definitions for Severity of Harm Medium - Consideration should be as to whether the risks can be lowered, where applicable, to a tolerable level and preferably to an acceptable level, but the costs of additional risk reduction measures should be taken into account. The risk reduction measures should be implemented within a defined time period. Arrangements should be made to ensure that controls are maintained, particularly if the risk levels area associated with harmful consequences.
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Definitions for Severity of Harm
High - Substantial efforts should be made to reduce the risk. Risk reduction measures should be implemented urgently within a defined time period and it might be necessary to consider suspending or restricting the activity, or to apply interim risk control measures, until this has been completed. Considerable resources might have to be allocated to additional control measures. Arrangements should be made to ensure that controls are maintained, particularly if the risk levels are associated with extremely harmful consequences and very harmful consequences.
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Definitions for Severity of Harm
Very high - These risk are unacceptable. Substantial improvements in risk control measures are necessary so that the risk is reduced to a tolerable or acceptable level. The work activity should be halted until risk controls are implemented that reduces the risk so that it is no longer very high. If it is not possible to reduce the risk, the work should remain prohibited. Adapted From: Occupational health and safety management systems – Guide: British Standard, BS 8800:2004.
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Risk Assessment product information / manufacturer documentation
How do you know if the hazard is serious (poses a risk)? To research the hazard & determine its risklevel look at: product information / manufacturer documentation past experience (workers, etc) legislated requirements and/or applicable standards
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Risk Assessment industry codes of practice / best practices
How do you know if the hazard is serious (poses a risk)? To research the hazard & determine its risk level look at: industry codes of practice / best practices material safety data sheets (MSDSs), information from reputable organizations results of testing (atmospheric, air sampling of workplace, biological, etc)
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Risk Assessment How do you know if the hazard is serious (poses a risk)? To research the hazard & determine its risk level look at: the expertise of a occupational health and safety professional information about previous injuries, illnesses "near misses", accident reports, etc.
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Risk Assessment Include factors that contribute to the level of risk such as the: work environment (layout, condition...) capability, skill, experience of workers who do the work systems of work being used.
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Risk Assessment How do you rank or prioritize the risks? Ranking or prioritizing hazards is one way to help determine which hazard is the most serious and thus which hazard to control first. Priority is usually established by taking into account the employee exposure and the potential for accident, injury or illness.
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Risk Assessment Assigning a priority to the hazards,
How do you rank or prioritize the risks? Assigning a priority to the hazards, creates a ranking or an action list. The following factors play an important role: percentage of workforce exposed, frequency of exposure, degree of harm likely to result from the exposure probability of occurrence.
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Table 2 Risk Assessment by the British Standards Organization
What options exist to rank or prioritize risks? One option is to use a table similar to the following as established by the British Standards Organization: Table 2 Risk Assessment by the British Standards Organization Likelihood of Harm Severity of Harm Slight Harm Moderate Harm Extreme Harm Very unlikely Very low risk High risk Unlikely Medium risk Very high risk Likely Low risk Very likely Note: These categorizations and the resulting asymmetry of the matrix arise from the examples of harm and likelihood illustrated within the British Standard. Organizations should adjust the design and size of the matrix to suit their needs.
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Risk Assessment Once you have established your top priorities,
What are methods of hazard control? Once you have established your top priorities, you can decide on ways to control each specific hazard. Hazard control methods are often grouped into the following categories: elimination (including substitution), engineering controls, administrative controls, personal protective equipment.
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Risk Assessment Review and monitoring of RA
important to know if risk assessment was complete and accurate. essential to ensure if changes in workplace introduced new hazards or changed low-ranked hazards to a higher priority. good practice to review assessment regularly to ensure control methods are effective.
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Risk Assessment Triggers for a review can also include:
the start of a new project change in the work process or flow change or addition to tools, equipment, machinery (including locations or the way they are used) new employees moving to a new building or work area, introduction of new chemicals/substances when new information becomes available about a current product.
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Risk Assessment Documentation for a risk assessment
Keeping records of RA & any control actions taken is very important. RA have to be made available to OHSA Officers & workers’ H&S representatives. Level of documentation/record keeping depends on: risks involved, legislation requirements and/or requirements of the management system in place.
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Risk Assessment Records should show that you:
Documentation for a risk assessment… Records should show that you: conducted a good hazard review, determined the risks of those hazards, implemented control measures suitable for the risk, reviewed and monitored all hazards in the workplace. Document last updated on April 5, 2006 Copyright © Canadian Centre for Occupational Health & Safety
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