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Published byBridget Rose Modified over 9 years ago
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The President Is the club's CEO; Coordinates Club Success Plan – Distinguished Club Program Coordinates and delegates duties to the Committee Officers; Supervises that all these duties are carried out; Chairs the Committee and Club meetings; Is member of the Area Council and of the District Council; Inducts new members and presents each one with a TM pin and an Information Package; Coaches team members; recognizes achievements; Insures members’ satisfaction; Inspires the Club with the aims of Toastmastering including attendance at Area, Division and District Conferences and participation in Area, Division and District Speech Contests; Votes at Annual Business Meeting
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The VP Education Sets up the education programme for the year; Keeps records of member performances and progress; Encourages members to participate in the various assignments in Club meetings, while providing educational information; Assists and supports new members; assigns mentors for new members if required; Insures members’ satisfaction; Acts for the President, chairs meetings etc. when the President is absent; Directs planning and implementation of the manual-based programs and educational seminars, scheduling members for speeches, and encouraging members to achieve their goals; Is member of the Area Council and of the District Council; Votes at Annual Business Meeting
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The VP Membership Plans and implements a marketing effort to maintain and increase the membership level, working with groups both inside and outside of Toastmasters; If applicable, coordinates an induction ceremony for new members; Greets all guests and answers their questions; Maintains contact with each member; Insures members’ satisfaction; Follows up on guests, new members, and members not attending meetings; maintains attendance records; Is responsible for the new members goal in the Distinguished Club Program together with the VP Public Relations and for the dues renewal report together with the Secretary and the Treasurer; Is member of the Area Council.
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The VP Public Relations Runs a program to maintain a positive image of Toastmasters for all members, guests and the general public; Is responsible for the new members goal in the Distinguished Club Program together with the VP Membership; Is responsible for distributing news releases regarding activities and works with (or is) the Newsletter Editor; Promote the club in the local media; maintains a club web page; Announces upcoming events and programs; During the meetings, he/she greets guests and answers their questions.
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The Secretary Is responsible for records and correspondence; Manages the official Club documents, membership and officers records, orders for Toastmasters supplies, minutes of meetings etc; Is responsible for the dues renewal report together with the Vice President Membership and theTreasurer; During the meetings, he/she circulates an attendance sheet; Records the minutes of each club and Executive committee meeting; Makes sure that all club relevant information reaches those members who do not have an email address.
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The Treasurer Is responsible for the financial policies, procedures, audits and controls; Is responsible of all bank related issues; Receives and disburses dues and funds in payment of obligations, and plans a budget for the committee; Is responsible for the dues renewal report together with the the Vice President Membership and the Secretary.
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The Sergeant at Arms Serves as main host, welcoming members and guests to meetings (together with the VP Public Relations and VP Membership); Makes the arrangements for meetings, including refreshments, seating, materials and equipment; Organizes the collection and counting of ballots; Controls the club property between meetings.
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The Immediate Past President Provides guidance and serves as a resource to Club Officers and members; Assists in the preparation of the Club Success Plan; Promotes the Club efforts to become a Distinguished Club; Chairs the Nominating Committee each year prior to the annual elections.
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