1. WP1 – Project management EuroVO-ICE– First review – 26 October 2010 Françoise Genova, EuroVO-ICE coordinator,1 WP1 Management

2. WP1 – Project management EuroVO-ICE– First review – 26 October 2010 Françoise Genova, EuroVO-ICE coordinator,2 WP objectives and deliverable WP1 objectives are: 1.to oversee the project on behalf of all the partners 2.to co-ordinate financial and administrative matters 3.to deliver the project external presence D1Project web site CNRSSept. 2010 3 Sept. 2010 28 Jan. 2011

3. WP1 – Project management EuroVO-ICE– First review – 26 October 2010 Françoise Genova, EuroVO-ICE coordinator,3 WP1 activities Overall legal, contractual, financial and administrative management activities, including Production of the contractual reports Obtaining audit certificates by each of the partners if required Compilation of the meetings organised and the reports produced by the project Project external presence –Web presence –Presence at meetings organised by EC –Production of dissemination information requested by EC Communication within the project –TWiki web site (also used for external communication on the project activities)

4. WP1 – Project management EuroVO-ICE– First review – 26 October 2010 Françoise Genova, EuroVO-ICE coordinator,4 Project management Light, simplified management structure to focus on project activities Number of partners kept to a minimum but ESA, GAVO and SVO participated actively No formal project kick-off (M1) and Liaison (M4) meetings, but –the project begun immediately on the basis of the contractual DoW, with a functional web site, and the formal Project Plan was provided, also based on DoW (although late) –an Interdisciplinary proposal was set up for Call 9, and reciprocal participation in meetings was ensured with « neighbouring » disciplines Regular contacts between the coordinator, partners and participant projects to assess activities and discuss strategy The activities have been performed as foreseen. All deliverables have been submitted. Most formal deliverables delayed, but no impact on the project. All milestones except the formal M1 and M4 milestones achieved but M1 and M4 aims also achieved.

5. WP1 – Project management EuroVO-ICE– First review – 26 October 2010 Françoise Genova, EuroVO-ICE coordinator,5 Project extension Required when proposals not accepted, formal request 18 July 2011 Postponed the final deliverables (WP2, WP5) to the end of the project Added deliverables linked to technical co- ordination at European and international level (WP4), which is one of the main aims of the extension

6. WP1 – Project management EuroVO-ICE– First review – 26 October 2010 Françoise Genova, EuroVO-ICE coordinator,6 Updated deliverable table for Year 2 D7Third Technology Forum WP4 UEDIN April 2012Added D8Final report on participation in IVOA Interops WP4 UEDIN June 2012Added D9Report on education and outreach tools and activities WP5 INAF August 2012Postponed from D7, August 2011 D10Recommendations on the route to a sustainable vO WP2 CNRS August 2012Postponed from D8, August 2011

7. WP1 – Project management EuroVO-ICE– First review – 26 October 2010 Françoise Genova, EuroVO-ICE coordinator,7 External presence and internal communication Logo and web address secured during negociation, as required by EC TWiki site available on 3 September 2011, plus Euro-VO for SAC and tutorials and « AIDA WP5 » for education and outreach material Participation in the 8th e-Infrastructure Concertation Meeting and several meetings organised by EC on invitation Production of dissemination information as required

8. WP1 – Project management EuroVO-ICE– First review – 26 October 2010 Françoise Genova, EuroVO-ICE coordinator,8 Use of resources (1) As foreseen, resources were used only for travel to meetings of interest for the project and logistics for organising meetings Some money left to support second year activities, including one SAC meeting. Complement and manpower provided by the partners when required Year 2 IVOA meetings: India, USA The NEF portal is not yet open (pending signature of the amendment) but we are ready to fill it ASAP. The First Year Activity Report will be updated accordingly.

9. WP1 – Project management EuroVO-ICE– First review – 26 October 2010 Françoise Genova, EuroVO-ICE coordinator,9 Use of resources (2) CNRS38 49561 00163% ESO35 38756 99962% INAF11 88246 00026% UEDIN19 98146 00043% Total105 745210 00050%