1. CONTRACT MANAGEMENT More commonly know as CONTRACT ADMINISTRATION “the process that provides the oversight required to ensure that both parties follow the contract requirements” “Effective Contract Administration is a SHARED responsibility of both buyer and seller”

2. CONTRACT MANAGEMENT Reading and Understanding of the Contract Effective communication between buyer and Seller Contract Performance Success

3. CONTRACT MANAGEMENT Begins with Post Award Kickoff Meeting Held promptly after award Sets Foundation for good Communication Detailed Review of Contract Identifies communication procedure Who What How Includes detailed discussion on: Work to be performed Performance Schedule Payment Terms and Conditions Other contract related requirements Status Reviews Reports Observations (direct and indirect)

4. CONTRACT MANAGEMENT Contract Reporting Requirements:  Frequency  Format  Content  Issues to be identified  Process for resolution  Approved by both parties  Type Status Review Written Reports Observation (direct / indirect)

5. CONTRACT MANAGEMENT Status Reviews: Specified in Contract Identifies  When  Where  Who  What Should always have a Written Agenda

6. CONTRACT MANAGEMENT Written Status Reports:  Should be a Deliverable specified in the contract  Narrative, Statistical or combination  Directly related to the contract or contract performance  Legitimate Purpose and read!

7. CONTRACT MANAGEMENT Observations:  Indirect o Technical Representative (COTR) o Audits o Testing / Sampling  Direct – o Buyer personnel are physically present on site

8. CONTRACT MANAGEMENT Documenting Contract Performance: Records +’s and –’s of performance Verifies compliance with cost, schedule and performance Written record of contract history that includes  Formal Correspondence  Memos for record  Telephone Logs  E-mails  Notes  Journal entries  Performance reports

9. CONTRACT MANAGEMENT Documenting Contract Performance: (Bottom Line) Serves as “the” OFFICIAL record of:  Meetings  Discussions  Issues  Problems  Solutions  Agreements For:  Future Actions  Litigation