1. www.iaald.org info@iaald.org IAALD General Assembly Report to members Peter Ballantyne and Toni Greider Montpellier, France 27 April 2010

2. www.iaald.org info@iaald.org Agenda Adopt Agenda Minutes of 2008 GA Reporting back Executive Committee Nominations Incoming President Other Business

3. www.iaald.org info@iaald.org How we operate Executive Committee 2005-2010 –New structure 2010 onwards Members (institutions, individuals, students) General Assembly E-voting World and regional congresses Chapters and groups (china, central/east europe, africa, UK, USA) ‘Sisters’ (jaald, usain, fita’s, …) Website: www iaald.org Listserver @ University Arizona Blog: http://iaald.blogspot.com Journal: http://journals.sfu.ca/iaald

4. www.iaald.org info@iaald.org Executive Committee, 2005-2010 Peter Ballantyne (The Netherlands) Vielka Chang-Yau (Panama) Debbie Currie (USA) Michal Demes (Hungary) Elizabeth Dodsworth (UK) Elizabeth Goldberg (Italy) Toni Greider (USA) Barbara Hutchinson (USA) Nick Maliha (Syria) Shuchun Pan (China) Takashi Nagatsuka (Japan) Stephen Rudgard (Italy) Plus ex-officio reps chapters and ‘sisters’

5. www.iaald.org info@iaald.org Vision leading global community of practice for information specialists* in agriculture and related disciplines *people and institutions who are professionally involved in creating, capturing, accessing, or disseminating information and knowledge concerning agriculture and rural development

6. www.iaald.org info@iaald.org What we do IAALD connects agricultural information specialists worldwide convenesIAALD convenes agricultural information specialists worldwide IAALD communicates and advocates the value of knowledge and information to its members and others IAALD collaborates with members and other partner organisations

7. www.iaald.org info@iaald.org 2005 Priorities 1.Strengthen the membership base  2.Engage the members 3.Facilitate professional development for members 4.Expand and deepen partnerships and alliances 5.Hold events and workshops 6.Inform and communicate with members and the wider agricultural information community 7.Establish a sound organizational financial base 8.Reorganise the IAALD business practices  

8. www.iaald.org info@iaald.org Headline Results Refreshed governance model Membership stable? Finances stable? –Cutting costs (e-journal) –CTA and FAO support Africa chapter UK and Ireland Group North America Group 2008 congress / 2010 congress / 2 Africa conferences Iaald 2.0 communications Journal Iaald ‘.com’ organisational/financial base

9. www.iaald.org info@iaald.org Major Milestones May 2005: World Congress, USA June 2005: IAALD blog October 2005: iaald.org identity December 2005: New strategy April 2006: New marketing materials and display May 2006: Africa Congress, Kenya October 2006: IAALD registered as legal entity January 2007: Back office re-organised January 2008: Journal re-launched August 2008: World Congress, Japan 2009: UK and Ireland Chapter formation July 2009: Africa Congress, Ghana October 2009: first e-vote February 2010: New governance approved April 2010: World Congress, France 2011: INFITA Congress, Namibia 2012: Africa Congress, South Africa Participation in USAIN, IFLA, WITFOR, AIBDA, AFITA meetings Participation in CIARD initiative 6 board meetings

10. www.iaald.org info@iaald.org Journal Quarterly Bulletin’s 52-year run ended in 2007 Agricultural Information Worldwide (AIW) launched in January 2008 Editorial Board for AIW formed AIW goes e-only in April 2010: http://journals.sfu.ca/iaald/ Coming soon: –New Editorial coordination –Open access archive back to 1992

11. www.iaald.org info@iaald.org

12. Chapters and Sisters Africa Chapter –Conferences in 2006 and 2009 (and 2012) UK and Ireland group North America group (USAIN link) CEE? China? Participation in RIBDA 2009 Participation in USAIN 2008 (Ohio) and 2006 (Cornell) Japan congress with JAALD, AFITA, INFITA Contributed to e-agriculture and CIARD initiatives

13. www.iaald.org info@iaald.org Africa chapter Plan of Activities –Activity 1 – Finalize the Chapter’s Strategic Plan –Activity 2 – Training Plan –Activity 3 – Advocacy Strategy for Opening Access to AR4D Information and Knowledge –Activity 4 – Amend the Chapter By-Laws –Activity 5 – Membership Recruitment Plan –Activity 6 – Establish the Chapter’s Legal Office –Activity 7 – Preparations for the 3rd Conference of the Chapter The next Chapter’s Conference will be held in South Africa, 2012, possibly in Johannesburg.

14. www.iaald.org info@iaald.org Finance and Membership

15. www.iaald.org info@iaald.org Milestones Updated the “Back” Office –Established IAALD mailing address –Legally established IAALD –Now able to pay by credit card or paypal –Automated the accounting system –Created e-membership packet for new members –Introduced e-voting –E-billing –New Governance model

16. www.iaald.org info@iaald.org Membership Membership Type200420052006200720082009 Subscriptions815258796247 Institutions603956464033 Individual997356 6570 Gratis333334 Honorary666664 Institution Low Income01781076 Individual Low Income8052131995962 StudentN/A 011 Student Low Income000999 Total329242238308252236

17. www.iaald.org info@iaald.org Income and Expenditure

18. www.iaald.org info@iaald.org 2010 Budget

19. www.iaald.org info@iaald.org Discussion

20. www.iaald.org info@iaald.org Executive Committee slate: 2010-11 Past President: Peter Ballantyne (UK) Member (1 year): Elizabeth Dodsworth (UK) Member (2 years): Odile Bedu (France) Member (3 years): Jaron Porciello (USA) President: Barbara Hutchinson (USA) Vice President: Edith Hesse (Austria) Secretary/Treasurer: Toni Greider (USA) FAO – Stephen Rudgard Africa – Justin Chisenga IICA – Federico SanchoChina - ? UK – Roger Mills

21. www.iaald.org info@iaald.org Incoming President Plans Active Engagement

22. www.iaald.org info@iaald.org Fully Establish New IAALD Governance Structure (transition year) (1) Define roles: –Executive Committee members –AIW Managing Editor (Editorial Board and Technical Editor) –Communications Manager (social networking and website) –Chapter Presidents –Invited Organizational Representatives/Liaisons (2) Identify & explore appropriate partnerships and collaborations

23. www.iaald.org info@iaald.org (3) Revise the Constitution to integrate new organizational structure –Rewrite as needed (i.e. elections, officers, etc.) (4) Plan for next election (establish date for changing officers) –Conduct e-election in late 2010/early 2011 (5) Determine & formalize AIW production procedures –Issues per year, etc. (6) Strengthen chapters and recruit new members

24. www.iaald.org info@iaald.org Determine how to maintain & leverage social networking services, i.e increasing revenue & membership Conduct needs assessment (online survey) –Identify professional development opportunities, options for member services & congress preferences –Determine possible virtual programming, i.e. webinars for members (fee-based for non-members) Assess IAALD website as a tool for delivering member services

25. www.iaald.org info@iaald.org Continue to review back-office processes including developing operational procedures for forming & managing Chapters Schedule of Meetings Establish regular virtual conferencing for IAALD extended Executive Committee Review criteria for hosting World Congresses –Determine appropriate schedule Select sites for the next World Congresses –Africa (two regional opportunities 2011 & 2012) –USA (formal proposal to host in 2013) –India/SA (formal proposal to host at some point) Look for opportunities for regional conferences and collaborative conference programming

26. www.iaald.org info@iaald.org We need your ideas and energy to build our community of practice: “information sharing and knowledge management in agriculture & applied life sciences” –Respond to survey (needs assessment) –Offer expertise –Identify and mentor new members –Facilitate discussions –Participate in Regional Chapters –Help plan World Congresses Thank you…I look forward to working with all of you in the coming year!

27. www.iaald.org info@iaald.org Never doubt that a small group of thoughtful, committed people can change the world… Indeed it is the only thing that ever has. -- Margaret Mead