1. Institutional Knowledge at Singapore Management University PAOLINA MARTIN 19 May 2011 Sharing with iKMS

3. SMU Vision To be a premier University, internationally recognised for its world class research and distinguished teaching. © Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU19 May 2011

4. Objectives of Institutional Repository  To create visibility and raise the impact of the intellectual assets of the SMU  To provide organisation and access for the intellectual assets and institutional records of the SMU  To catalyse collaboration and sharing across disciplines, institutions and industry by supporting the interactions of social networks and communities of practice © Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU19 May 2011

6. Project Sponsors IR Project Team User Groups (Schools, Centres & Institutes) Vendor Policy Departments Integrated IT Services (IR Platform and User Interface) IR Advisory Committee (IRAC) Library Policy Committee (LPC) Project Champions Office of Research Office of Legal Office of Strategic Planning Centre for Teaching Excellence PROJECT ORGANIZATION President and Provost University Librarian CIO IR Director Metadata Librarian University IT Library IT © Singapore Management University

7.  Provides guidance and support for the IR for the purpose of active dissemination and preservation of SMU's scholarly works and institutional records  Acts as advocates for the adoption of the IR by the University and its members, and represent the views of respective constituencies IRAC Institutional Repository Advisory Committee Provost, SMU © Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU19 May 2011

8.  Created buy-in from faculty for the institutional repository  Championed the cause via SMU Intellectual Property Policy  Realigned research management activities  Enabled other trickle down effects - better metadata and process control for information discovery, access and activity reporting - embedded the Library in the University research space IRAC Institutional Repository Advisory Committee © Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU19 May 2011

10. * Includes journals articles, working papers, preprints, postprints, books, book chapters, conference papers and reports Faculty Student Staff Research Works* Teaching Materials/ Learning Objects Student Projects Theses Corporate Archives/ Institutional Records Data Sets Patents CONTRIBUTORS © Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU19 May 2011

12. Stakeholder & Management Reporting Faculty Profiles Knowledge Mining and Discovery SMU Community International Community Stakeholders Prospective Funders/ Collaborators USERS Interfaces with Other Platforms © Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU19 May 2011

13. * Includes journals articles, working papers, preprints, postprints, books, book chapters, conference papers and reports Institutional Repository Faculty Student Staff Research Works* Teaching Materials/ Learning Objects Student Projects Theses Corporate Archives/ Institutional Records Data Sets Patents CONTRIBUTORS Stakeholder & Management Reporting Faculty Profiles Knowledge Mining and Discovery SMU Community International Community Stakeholders Prospective Funders/ Collaborators USERS Interfaces with Other Platforms © Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU19 May 2011

15. Intellectual Property and Copyright Policies SMU Intellectual Property Policy (approved Aug 2010) SHERPA/RoMEO* Copyright Knowledge Bank on publisher copyright policies http://www.sherpa.ac.uk/romeo/http://www.sherpa.ac.uk/romeo/ SHERPA/JULIET Research funders archiving mandates and guidelines http://www.sherpa.ac.uk/juliet/index.php http://www.sherpa.ac.uk/juliet/index.php * SHERPA: Securing a Hybrid Environment for Research Preservation and Access RoMEO: Rights Metadata on Open Archiving © Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU19 May 2011

16. License to SMU for Use of Copyrightable Works “…where SMU allows for the copyright in the Copyrightable Works to reside with the faculty/student, it is on the condition that the faculty/student shall grant to SMU (before granting any rights to a third party) a worldwide, non-exclusive, perpetual, irrevocable, transferable, royalty-free licence (including the right to grant the same to a third party) to, for the primary purpose related to research, teaching and general academic pursuits/scholarship…” © Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU19 May 2011

17. License to SMU for Use of Copyrightable Works “…any publishing agreement he/she enters into does not limit or revoke the licence given to SMU to use the work for teaching, research and scholarship.” © Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU19 May 2011

18. Copyright Policies of Publishers Used by SMU Faculty* can archive preprint and post-print can archive post-print (final draft post-refereeing) can archive preprint (pre-refereeing) archiving is not formally supported ROMEO Colours Source: ISI Web of Science; Scopus; SHERPA/ROMEO; Publisher’s Website; LUND University * As at Dec 2010 Yellow Green Blue White Not in ROMEO: copyright policy to be determined Pink © Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU19 May 2011

19. Copyright Policies for Papers Published by SMU Faculty* can archive preprint and post-print archiving is not formally supported ROMEO Colours Source: ISI Web of Science; Scopus; SHERPA/ROMEO; Publisher’s Website; LUND University * As at Dec 2010 Green White Not in ROMEO: copyright policy to be determined Pink can archive post-print (final draft post-refereeing) can archive preprint (pre-refereeing) Yellow Blue © Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU19 May 2011

21. InK : The Platform  Officially launched in January 2011  Digital Commons by bepress (Berkeley Electronic Press)  Hosted solution (software as a service); new releases every quarter  Active Digital Commons user community (listserv) © Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU19 May 2011

23. Stories  Faculty contributes more than you ask for  Alumni leaving a legacy (Ten Photo Stories)  Hidden benefits – ResearcherID Citation Network Most Significant Change Evaluation in future! © Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU19 May 2011

24. Google Analytics  accessed by 131 countries (1 Sep 2010 – 31 Mar 2011)  3,000+ unique visitors for the month of Mar 2011  9,000+ downloads (not views) since Sep 2010 © Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU19 May 2011

28. Key Features of InK  Taxonomy (subject headings)  Access to full-text or links to full-text (subscriptions)  Workflow including assigned rights for review of submissions  Handles embargo periods  Web 2.0 embedded  Advanced search  Federated search across Bepress repositories  Alerts and RSS feeds  Customizable PDF cover page with auto citation display  Monthly download reports sent to authors (SMU or otherwise)  Choice of display of images  Google Map © Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU19 May 2011

30. New Initiatives  Faculty Gallery  Publishing Journals  Memory projects – oral histories and archives  Organic KM! © Singapore Management UniversityiKMS Back to Basics: Institutional Knowledge at SMU19 May 2011

31. CorporateAcademic Strategic Alignment KM Leadership Knowledge Audit Stakeholder Mapping Policies and Guidelines Platform Performance Evaluation Creating New Value

32. STRATEGIC ALIGNMENT KM LEADERSHIP KNOWLEDGE AUDIT STAKEHOLDER MAPPING POLICIES AND GUIDELINES PLATFORM PERFORMANCE EVALUATION CREATING NEW VALUE “BASICS”