1. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Integrated Business Projects Part 3 Operations Project 18 Managing Information Requests

2. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Project 18 Objectives Create macros to automate tasks Group records in a report Define fields with data types of memo and attachment Publish reports as Web pages 2 Continued

3. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Objectives (continued) Modify forms with subforms Create multitable queries and reports Merge a letter with multiple tables Customize and protect a database Create a safety presentation 3

4. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Project 18 Jobs Job 18-1: Record Customer Vacation Requests Job 18-1: Record Customer Vacation Requests Job 18-2: Respond to Customer Requests Job 18-2: Respond to Customer Requests Job 18-3: Customize and Protect Database Job 18-3: Customize and Protect Database Job 18-4: Create Safety Presentation 4

5. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Job 18-1: Record Customer Vacation Requests Creating a calculated control on a form Inserting images and captions Creating a macro Creating a lookup field to look up values in another table Creating a multi-field primary key Editing relationships between tables 5 Jobs List

6. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Insert Image, Label, and Text Box Controls Form Design Tools/Design/Controls/ Image/Label/Text Box 6 1. Form Design Tools/Design tab 2. Controls group 3. Text box button 3. Label button 3. Image button Jobs List

7. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Create Macro Access 2010 Click the Create tab. In the Macros & Code group, click Macro. 7 Access 2007 Click the Create tab. In the Other group, select Macro and then click Macro. Jobs List

8. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Run Macro Database Tools/Macro/Run Macro 8 1. Database Tools tab 2. Macro group 3. Run Macro button Jobs List

9. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Job 18-2: Respond to Customer Requests Creating an attachment field Formatting and saving history in a memo field Using the Find feature to search a memo field Importing from Excel Creating reports using the Report Wizard 9 Jobs List Continued

10. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Job 18-2: continued Modifying reports in Layout View and Design View Creating a multitable query Creating a grouped report based on a query Exporting to HTML format Attaching reports to customer records Creating a parameter query 10 Jobs List

11. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Change Field Properties Form Design Tools/Design/Tools/ Property Sheet 11 1. Form Design Tools/Design tab 2. Tools Group 3. Property Sheet button Jobs List

12. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Create New Report Create/Reports/Report Wizard 12 1. Create tab 2. Reports group 3. Report Wizard button Jobs List

13. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Add Report Title Access 2010 Click the Report Layout Tools/ Design tab. In the Header/ Footer group, click the Title button. 13 Access 2007 Click the Report Layout Tools/ Format tab. In the Controls group, click the Title button. Jobs List

14. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Adjust Line Spacing Word 2010 Click the Home tab. In the Paragraph group, select Line and Paragraph Spacing and then select Line Spacing Options. 14 Word 2007 Click the Home tab. In the Paragraph group, select Line Spacing and then select Line Spacing Options. Jobs List

15. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Word – Mail Merge Mailings/Start Mail Merge/Start Mail Merge/Letters 15 1. Mailings tab 2. Start Mail Merge group 3. Start Mail Merge button 4. Letters Jobs List

16. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Mail Merge – Select Recipients Mailings/Start Mail Merge/Select Recipients 16 1. Mailings tab 2. Start Mail Merge group 3. Select Recipients button Jobs List

17. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Mail Merge – Merge Fields Mailings/Write & Insert Fields 17 1. Mailings tab 2. Write & Insert Fields group Jobs List

18. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Export to HTML External Data/Export/More/HTML Document 18 1. External Data tab 2. Export group 3. More button Jobs List

19. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Job 18-3: Customize and Protect Database Customizing the Navigation Pane Compacting, repairing, and backing up a database Encrypting the database with a password 19 Jobs List

20. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Customize Navigation Pane Right-click the All Access Objects menu at the top of the Navigation Pane. Select Navigation Options. 20 Jobs List

21. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Encrypt Database with Password Access 2010 Click the File tab and click Info. Select Encrypt with Password. 21 Access 2007 Click the Database Tools tab. In the Database Tools group, select Encrypt with Password. Jobs List

22. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Job 18-4: Create Safety Presentation Creating presentations using design templates Applying an animation scheme Applying transition effects Changing the layout of individual slides Print handouts Publishing a presentation online 22 Jobs List

23. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Writing Slide Content Bulleted lists on slides should be brief and concise. They are ideal for introducing a thought. More detailed information can be entered as notes for each slide. 23 Jobs List

24. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. PowerPoint – Header & Footer Insert/Text/Header & Footer 24 1. Insert tab 2. Text group 3. Header & Footer button Jobs List

25. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Save Presentation for Online Viewing PowerPoint 2010 Click the File tab, click Share, and then click Broadcast Slide Show. Click Start Broadcast. Enter the information requested. Click Start Slide Show. 25 PowerPoint 2007 Click the Office Button and click Save As. From the Save as box, Select Web Page. Enter a page title if desired, and click Publish. Jobs List END SHOW