1. The Fundamentals of Federal Grant Writing Friday, February 27, 2015 9:00 a.m. – 1:30 p.m. Lower Dansbury “How To” at ESU Grant Writing Christina McDonald, Director Office of Sponsored Projects and Research (OSPR)

3. Frequently Asked Questions 1.Do I need to submit a grant individually or through the Office of Sponsored Projects and Research? 2.How much time do you need to have the proposal go through the internal university process? 3.There is an internal review process? 4.Is ESU set up to submit a federal online proposal? 5.I am applying for a federal grant where I need to register my institution on grants.gov. Do you know if East Stroudsburg has been registered, already? If not, do you know ESU’s DUNS number? Also, is ESU registered with SAM? 6.Does the faculty member as PI and the institution both need registration in federal systems or is it just the institution for higher education?

4. Where do I begin? 1.You are not working alone, but within the university’s framework. OSPR is here to help you. 2.Contact your Office of Sponsored Projects and Research

5. Why? 1.OSPR is the single point of contact representing the university to outside funders. 2.OSPR helps you navigate the sometimes confusing, and frustrating, process of submitting a grant. 3.OSPR monitors for conflict and impact on ESU. 4.OSPR ensures compliance to federal, state and other regulations, avoiding penalties and legal problems. 5.OSPR consolidates information for reporting, and also helps you with recognition for your efforts. See: Tom LaDuke StoryTom LaDuke Story

6. ESU 10-Year External Grant Award History Fiscal Year Funds Requested Funds Awarded Success Rate Faculty Staff 2004-2005 $14,618,532$2,200,25315%-- 2005-2006 $20,150,162$8,566,76342.5%-- 2006-2007 $49,027,977$3,893,6157.9%50 2007-2008 $16,446,406$5,098,06430.9%49 2008-2009 $22,300,390$4,543,61420.4%131 2009-2010 $21,739,699$3,399,76715.6%140 2010-2011 $6,477,055$3,935,87260.7%116 2011-2012 $3,994,905$2,798,10970%114 2012-2013$2,551,784 $1,986,038 91%27 2013-2014$2,789,151 $1,745,047 65%30 TOTALS $184,549,600$45,092,48639.6% avg.657 Source: Funding Year in Review Booklets based on reports submitted to the State System of Higher Education

7. Funding Year in Review

8. PRE - AWARD = all activity before a grant is awarded

9. Where do I Find Federal Grant Opportunities? 1. ESU subscriptions: Grant Forward The Foundation Center 2. Directly from Federal Agencies: http://www.esu.edu/red/ospr/external_grants/findin g_funding.cfm 3. Ask OSPR to help

10. Acronyms FOA – Funding Opportunity Announcement CFP – Call for Proposals RFP – Request for Proposals PI – Primary Investigator PD – Project Director Co-PI – Co Project Investigator

11. PROCESS 1.Let OSPR know well in advance about your intention to apply for a federal grant. 2.Inform OSPR about the specific Call for Proposals, Guidelines and Deadline. 3.Present a narrative and budget well in advance of the federal deadline for internal review. 1.OSPR reviews first. A dialogue ensues. 2.The Provost and Vice President for Finance and Administration review and sign 4.Have all documents related to the proposal prepared in Word and sent to OSPR at least the day before OSPR submits. 5.OSPR will submit the proposal 1 – 2 days before the deadline. 6.Be available to clarify questions and to develop last minute materials, if necessary.

12. Pre-Award Flowchart http://www.e su.edu/red/o spr/external _grants/inde x.cfm

13. TIME

16. Internal Clearance Form Basic Data that is important: Timeframe of the grant Project Abstract Amount requested Items related to compliance and that affect the university budget: Faculty Release time Cost-sharing involved How much is the indirect rate that we can ask Does this project involve human subjects? Signatures: PI is responsible for getting signatures from the Chair and Dean OSPR is responsible for the Provost and Ken Long.

17. Federal Grant Application

18. Can be as many as 60-100 pages including attachments

19. Federal Grant Proposal Narrative A.Significance (up to 20 points) B.Quality of the Project Design (up to 30 points) C. Adequacy of Resources (up to 15 points) D.Quality of Project Personnel (up to 15 points) E.Quality of the Project Evaluation (up to 20 points) MAXIMUM OF 80 POINTS

20. Federal Grant Proposal Scoring Excellent 16-20 Good 11-15 Average 6-10 Minimal 1-5 Not Addressed 0

21. POST - AWARD = all activity after a grant is awarded

22. Typical Post-Award Activity Award letter or Contract Post-award meeting GA appointments Other hires – HR requirement Additional Compensation and related forms NCRT Purchasing –Contracts –Consultant Travel Requests and Reimbursement

23. October 2007Grant writing workshop 1 CONTACT Christina McDonald Office of Sponsored Projects and Research cmcdonald9@esu.edu 422-7954