1. HPRP: New Reports HPRP new reports and data entry reporting review April 2010

2. Today’s Webinar You can listen using your computer or calling in by phone ─ Phone: 312-878-0222, access code 472-480-770 ─ Use the bar on the right side to ask questions. We will respond either directly, as part of the webinar to the audience in general, or follow-up after with you. ─ Please answer survey at end of webinar 2 hmismn.org

3. New HPRP reports New reports added to the system ─ Provide reports covering all HPRP data elements ─ Help prepare for APR ─ Help you manage data to meet HPRP program requirements 3 hmismn.org

4. New report names 4. MN HPRP Data Check Service Costs 5. Demographics and Entry Data Check 6. Demographics and Entry Data Report 7. HPRP Income Data Check 4 hmismn.org

5. 4. MN HPRP Data Check Service Costs Costs associated with services are helpful for project management Help track and report on total cost overall and by client Help make sure services match quarterly financial statements-important for reports submitted to grantees Run for entire grant or quarterly 5 hmismn.org

6. 4. MN HPRP Data Check Service Costs Tab 1: Services Data Check ─ Provides service details by household Tab 2: Service Costs by Household ─ Provides only financial services with costs totaled by household Tab 3: Service Costs by Financial Service ─ Provides only financial service data grouped by financial service type and overall ─ Use to confirm totals for services match other financial information provided to grantee 6 hmismn.org

7. 4. MN HPRP Data Check Service Costs Tabs 4 & 5: Length of Service ─ HPRP clients can only receive up to 18 months of each type of service ─ Detail service information; Check for any errors and keep track of any clients approaching time limit ─ Easy way to verify service length for any audits that may take place Much federal-level pressure to get the details right 7 hmismn.org

8. 4. MN HPRP Data Check Service Costs Tab 4: Detail Service Information ─ Calculates total days per service for each service based on either units for back payments or service start and end dates ─ Check service details are correct Tab 5: Length of Service Totals ─ Total months of assistance for each service type ─ Combines back payments and length based on start and end date together for each service type 8 hmismn.org

9. 4. MN HPRP Data Check Service Costs Run report quarterly to check for costs and service data accuracy Run using grant start date (10/1/2009) to check for length of services 9 hmismn.org

10. 5. Demographics and Entry Data Check Focused on many required data elements for HPRP APR Details on APR will be coming from HUD. Data checking needed for current clients served to be ready for reporting. Data required for all household members included on this report: ─ Demographics, Housing Status, Disability of long duration 10 hmismn.org

11. 5. Demographics and Entry Data Check Tab 1: Demographics ─ Includes all clients grouped by household ─ Some type of household counts will likely be on APR Tab 2: Entry Data All Clients ─ Missing information: Make sure back date mode is correct (Use the H). ─ Housing status required for QPR so most likely updated; make sure disability of long duration is completed 11 hmismn.org

12. 5. Demographics and Entry Data Check Tab 3: Data required for all clients 18+ at entry ─ Presented in two tables. Make sure to look down page ─ Report calculates age at entry; this can be different than current age in ServicePiont ─ Includes household members such as adult children, elderly parents, etc. ─ Make sure to complete all required fields Veteran status and Zip Code often missed but important to HUD 12 hmismn.org

13. 6. Demographics and Entry Data Report Provides counts of data included in report #5. Use to help you check for missing information and make sure information presented is correct ─ Are the numbers for housing status, disability, household type, etc. as expected? 13 hmismn.org

14. 6. Demographics and Entry Data Report Can use to report back to others who you are serving in your HPRP program ─ Report requested by a few sub-grantees Report will be provided to your grantees to start APR data communication process 14 hmismn.org

15. 7. HPRP Income Data Check Income required for ALL clients at entry and exit ─ Update if they are in the program over a year Will be in the APR, but we don’t know exact format ─ Follows other income reports we have developed, but should help prepare you for APR We will also be developing an income counting report soon in ART and providing it to grantees as part of our data quality processes 15 hmismn.org

16. 7. HPRP Income Data Check Income and Non-Cash presented in separate sections of the report (separate sub- assessments) Entry Income tab includes all clients by household ─ “Income received from any source in past 30 days?” And “Total Monthly Income” questions show up on each line ─ Also includes a row for each income source recorded in the sub-assessment Groupings for wage and non-wage sources 16 hmismn.org

17. 7. HPRP Income Data Check Second tab provides income at exit ─ Make sure that any income changes are recorded at exit so that any income changes are reflected Third tab provides current income ─ Most useful to track any clients in the program a year or more with income changes reported at this time 17 hmismn.org

18. 7. HPRP Income Data Check Non-cash at entry ─ Grouped by household ─ Make sure non-cash sources shared by all household members show up in each of their records (i.e. food stamps, medical benefits) ─ Row for each non-cash source ─ “Non-cash benefit received in past 30 days?” repeated on each line Make sure this question is complete ─ Received At Entry: Indicates if included in non-cash at entry 18 hmismn.org

19. 7. HPRP Income Data Check Non-Cash at Exit and Non-Cash current follow similar format ─ Make sure to check non-cash at exit closely for income changes ─ Non-Cash current most useful for clients in the program a year or more 19 hmismn.org

20. 7. HPRP Income Data Check Income Change Entry to Exit ─ Provides household ID for households with cash income changes between entry and exit ─ Refer to the Entry and Exit Income tabs to match client income information to the Household ID Income Change Entry to Current ─ Similar format ─ Most useful for clients in the program a year or more to track changes not related to exit 20 hmismn.org

21. Forms and instructions Updated forms and instructions available on web site: hmismn.org ─ Make sure you are using HPRP forms If someone else has developed forms for you, please verify all questions are included ─ Word forms can be modified, but make sure to keep instructions and all data elements hmismn.org 21

22. June 1 st Changes Coming HUD has finalized new set of changes required for June 1 st ─ A few changes coming that will affect all funding sources ─ Some changes coming to disability types State funders are moving up their changes to coincide with this date ─ Few state funder changes Watch for your newsletter wilderresearch.org

23. Poll: what areas do you need help with Please answer the poll on your screen so we can help with areas people have the most questions about wilderresearch.org