1. JABSOM Annual Faculty Reporting Instructions For Reporting Session: July 1 – June 30

2. Notes  All reporting is for academic year (July 1 – June 30)  Reporting is required for all compensated faculty only  Faculty with joint appointments should complete a report for your primary department only  You will need a UH email username/password to log in  All text comments need to be kept at a 500 word limit  Upon submission deadline, forms will not be accessible as to allow for your chair to begin reviewing all entries.

3. Need a UH email account?  UH email username/password is required to log- in to the reporting system  If you have forgotten your username/password or need to obtain one go to the following website: UH ITS Email Set-Up UH ITS Email Set-UpUH ITS Email Set-UpUH ITS Email Set-Up  Please note that your UH username/account will be issued directly by UH ITS Dept –Contact the UH ITS Help Desk at 956-8883 for assistance

4. To Begin Your Reporting Session Go to the Faculty Development Website: http://jabsom.hawaii.edu/faculty/facdev/annual-faculty-reports/ 1. Click on the “Annual Faculty Reports” tab 2. Click on “Annual Report Forms – All Faculty and Chairs – Log in Here”

5. Log-In Screen  You will then see the log-in screen. Log-in with your UH username and password (same as your UH email account)Log-in with your UH username and password (same as your UH email account)

6. Reminders  Click on the “save” button at the end of each section to save your work  At the end of your session, you must click on the “submit” button to submit your form  You may submit/change your data as many times until the deadline  Upon clicking “submit” a printable version will appear  Click on “Click to Print” button to print a copy for your files  Click on “log out” to end your session  If you need to make changes after submitting your report, please contact Lori Emery at lmatsuza@hawaii.edu or 692-0884 to re-open your report lmatsuza@hawaii.edu

7. Reporting Forms  You will have two forms to submit: 1.Annual Faculty Report 2.Evaluation of Department Chair Survey

8. Reporting Forms  Click on the appropriate form  Make sure that your name appears at the top

9. 1. Annual Faculty Report  Your contribution to your department and JABSOM’s annual report  Used for annual feedback and to monitor progression towards applying for promotion and/or tenure  Used towards UH annual faculty contract renewal process (as applicable)  Be as accurate as possible  When unsure, please make your best estimate  Each year’s report will be stored for future reference

10. 1. Annual Faculty Report: Reminders  Please be aware of the data being requested, in the block columns to the right, please indicate a numerical number and not text

11. 1. Annual Faculty Report: Process  Upon submission deadline, your Department Chair will review your report and include comments at the end of the form  Your chair should schedule a one-on-one meeting with you to discuss your efforts and goals for that year  You will both sign the form at time of meeting and your department should keep it on file

12. 2. Evaluation of Chair Form  This form allows faculty to rate their chair anonymously anonymously  Please evaluate only your department chair chair  The origin of the report will not be disclosed to your chair  Your name must appear on the form for validation purposes only validation purposes only

13. 2. Evaluation of Chair: Notes  After the deadline, a summary of chair evaluations by department will be reviewed by the Dean.  The Dean will meet with all Chairs one-on-one to discuss overall outcomes of the evaluations

14. Questions? Contact the following: For content questions: Dr. Rosanne Harrigan Director of Faculty Affairs harrigan@hawaii.edu For technical assistance, all other questions: Lori Emery JABSOM Faculty Development Program Manager 692-0884 lmatsuza@hawaii.edu