1. American Recovery & Reinvestment Plan Florida Department of Transportation Transportation Issues for Florida March 17, 2009

2. Gus Pego, P.E. District Six Secretary 2 Welcome

3. 3 Agenda 9:00 am – 9:10 am Welcome & Agenda Overview Secretary Pego 9:10am – 9:30 am Disadvantaged Business Enterprise (DBE) Overview Ruth Dillard FDOT Office of Administration 9:30 am – 10:00 am American Recovery and Reinvestment Plan Overview Alice Bravo Director of Transportation Development 10:00am – 11:00 am Overview of Economic Stimulus Projects Teresita Alvarez 11:00 am – 11:20 am Project Procurement Information Ron Fountain 11:20 am – 11:40 am Agency for Workforce Innovations Rick Beasley 11:40 am – 12:00 Noon Questions and Answers Secretary Pego 12:00 Noon- 1:00 pm Match Maker Session Ron Fountain

4. Ruth Dillard Department Director of Administration 4 Disadvantaged Business Enterprise Overview

5. DBE Supportive Services Marcela Stanislaus Blackmon Roberts Group 5 Disadvantage Business Enterprise Overview

6. Director of Transportation Development Alice Bravo, P.E. District Six 6 American Recovery and Reinvestment Plan Overview

7. 7 Time lines Overview of Types of Projects Federal Requirements for Design of Projects Transit & Aviation Programs Federal Requirements for Construction Projects

8. 8 American Recovery and Reinvestment Plan Overview Enacted February 17, 2009: Recovery Maintain and create jobs Infuse cash into cash strapped state programs Encourage flow of money into the economy through tax cuts and other incentives for individuals and organizations Reinvest Build and repair infrastructure

9. 9 American Recovery and Reinvestment Plan Overview $56.1m for local projects in Miami-Dade County $2.5m for local projects in Monroe County $5.8m for enhancement projects in District 6 $902m Statewide for FDOT projects 50% of state funds must be obligated within 120 days of apportionment (March 1, 2009) Deadline – June 29, 2009 or face potential reallocation of funds to other states

10. 10 American Recovery and Reinvestment Plan Overview Types of Highway Projects (2 counties, 36 municipalities): Bridge Repairs Milling and Resurfacing Arterial Construction or Reconstruction Drainage Improvements Guardrail Installation Lighting Sidewalk/ADA Improvements Signing & Pavement Markings Bicycle/Pedestrian Paths Landscaping/Enhancements

11. 11 American Recovery and Reinvestment Plan Overview By March 19, 2009, the Governor must certify List of Stimulus Funding Projects and Maintenance of Effort. Highway, bridge, transit, rail, port and intermodal projects are eligible Updating Economic Stimulus webpage almost daily www.dot.state.fl.us http://www.co.miami-dade.fl.us/mpo

12. 12 American Recovery and Reinvestment Plan Overview Federal Requirements for Design Projects Minimum scope that a local highway project must address for Federal/Stimulus funding: Design per Florida Greenbook standards (which references FDOT pavement design manuals) as much as possible if not reconstruction project. Pavement designs that meet the requirements LAP Specification Section 334, Hot Mix Asphalt for Local Agencies Reworking shoulders to be flush with pavement.

13. 13 American Recovery and Reinvestment Plan Overview Federal Requirements for Design Projects Minimum scope that a local highway project must contain for this Stimulus funding: Location and reporting of inadequate safety features based on a project level crash analysis. Design and Installation of guardrail according to the latest edition of AASHTO’s Roadside Design Guide. Reconstruction of all guardrail hardware that does not comply to NCHRP 230 requirements and end terminals that do not comply to NCHRP 350 requirements.

14. 14 American Recovery and Reinvestment Plan Overview Federal Requirements for Design Projects Minimum scope that a local highway project must contain for this Stimulus funding: Signing and pavement marking to meet the latest MUTCD standards. Construct or reconstruct as appropriate curb cuts and ramps to comply with current ADA requirements.

15. 15 http://www.dot.state.fl.us/projectmanagementoffice/LAP/default.shtm Chapter 19 - Preconstruction Engineering Procedures Chapter 20 - Plans, Specifications and Estimates Projects that do not have completed design plans will be procured as Design/Build All Project Lists will be available on meeting web site or e-mail: d6.contracts@dot.state.fl.us American Recovery and Reinvestment Plan Overview Federal Requirements for Design Projects Local Agency Program Manual for Federal Aid Projects

16.  ARRA provides $1.1 B in discretionary grants to airports to improve critical infrastructure, airport improvement and noise abatement, and runway safety systems.  Priority given to projects that will be completed within two years of date of enactment.  In Florida, airports were required to enter projects into Joint Automated Capital Improvement System (JACIP)  Half of funds must be granted within 120 days of the date of enactment (by June 17, 2009) and the rest within a year of enactment  Any questions, contact Airport Districts Office in Orlando, Dean Stringer, E-Mail: Dean.Stringer@faa.gov 16 American Recovery and Reinvestment Plan Overview Aviation Program/FAA Grants in Aid to Airports

17.  Urbanized Area Formula ($5.97 B) – Allocated to Urbanized Areas using Section 5307 formula (not including Transit Intensive Cities Tier)  Fixed Guideway Modernization ($742 M) – Allocated to Urbanized Areas using regular Section 5309 FGM formula – Tiers 1, 2, 3 and part of 4  Non Urbanized Formula ($760 M) – Allocated to States using regular Section 5311 formula 17 American Recovery and Reinvestment Plan Overview Transit Program/ Formula Transit Programs

18.  Major Capital Investments ($742M)‏ - FTA will give “priority to projects under construction or able to obligate funds within 150 days”  Discretionary Multimodal Program ($1.4985B)‏ - Competitive solicitation and selection; based on new procedures and criteria to be announced soon  New Energy Program ($100M) - Competitive solicitation and selection; based on new procedures and criteria to be announced soon 18 American Recovery and Reinvestment Plan Overview Transit Program/ Discretionary Transit Programs

19. Program Federal BillMDT sub- allocation Urban Formula$5.97 B$69.8M Non-Urban Formula $760 MN/A Fixed Guideway Modernization Formula $742 M$2.85M New Starts / Small Starts$742 MN/A Tribal Grants$17 MN/A Discretionary Energy Program [new] $100 M? Discretionary Multimodal Program [new] [$1.4985B]? Administration / Oversight$64 MN/A Total (Transit Only)$8.4 Billion 19 American Recovery and Reinvestment Plan Overview Transit Program/ Transit Funding

20. Obligation Windows – After 180 Days, half of apportionment less amount obligated will be withdrawn; Any funds apportioned not obligated within 1-year will be withdrawn.‏ Redistribution Provisions - Recovery and redistribution of funds withdrawn after 180 Days and 1-year only to those who did not have funds withdrawn 20 American Recovery and Reinvestment Plan Overview Transit Program/Obligation Timetable

21.  Projects must be in approved TIP/STIP; NEPA completed or completion imminent  Work with Miami-Dade Transit in development of the required Interlocal agreement  New FTA grantees must meet all Federal Requirements including establishment of approved civil rights program compliance, endorsement of annual Certifications and Assurances, and entry into Transportation Electronic Award and Management and Electronic Clearinghouse system 21 American Recovery and Reinvestment Plan Overview Transit Program/How to Get Ready for a Grant

22. Reporting Requirements - New, numerous periodic reporting requirements at much higher level of detail than normal: Collecting information on jobs, contracts, and projects is new to FTA. FTA seeking to minimize manual reporting for grantees Periodic publication on http://www.recovery.gov/ 22 American Recovery and Reinvestment Plan Overview Transit Program

23. 23 American Recovery and Reinvestment Plan Overview Transit Program

24. American Recovery and Reinvestment Plan Overview Federal Requirements for Construction Projects  Schedule and coordinate a Pre-construction Meeting  Anticipated DBE Participation Statement FDOT Form No. 275-030-11A  Prepare Meeting Minutes ► Pre-Construction Requirements

25.  Monitor DBE Requirements Each month the Local Agency must report actual payments to all DBE subcontractors and suppliers through the Equal Opportunity Reporting System.  www.dot.state.fl.us/equalopportunityoffice/ www.dot.state.fl.us/equalopportunityoffice/  Monitor EEO Requirements The Local Agency must designate an EEO Officer. Conduct employee reviews with the contractor to ensure compliance with EEO requirements. FDOT Form No. 700-010-63 ► Requirements During Construction American Recovery and Reinvestment Plan Overview Federal Requirements for Construction Projects

26.  Quality Control/ Material Approval The source of material must be approved by the Local Agency before delivery to the site. The source of material is pre-approved if it is on the current FDOT “Qualified Products List” – QPL  Acceptance Testing  Independent Assurance Testing ► Requirements During Construction (continued) American Recovery and Reinvestment Plan Overview Federal Requirements for Construction Projects

27.  Document Progress Payments Based on accurate measurements of work performed (contractor) The Local Agency Project Engineer must document the quantities shown on each estimate. Certification Disbursement of Previous Periodic Payment to Subcontractors (FDOT Form No. 700-010-38) ► Requirements During Construction (continued) American Recovery and Reinvestment Plan Overview Federal Requirements for Construction Projects

28.  Conduct Semifinal Inspection Within 7 days after notice from the contractor Unsatisfactory work shall be replaced before another inspection can take place. Invite the FDOT  Final Inspection/ Final Acceptance Scheduled once all punch list items have been addressed. The Local Agency shall give written notice of Final Acceptance. “Final Inspection and Acceptance of Federal Aid Project”  FDOT Form No. 525-010-42 ► Requirements During Construction (continued) American Recovery and Reinvestment Plan Overview Federal Requirements for Construction Projects

29.  Buy America Provisions Only use steel and iron produced in the United States.  Local Hiring Preference Local Agency needs to certify that they do not have local hiring preferences. ► Other Important Items American Recovery and Reinvestment Plan Overview Federal Requirements for Construction Projects

30. Rudy Garcia Assistant District Construction Engineer (305) 499-2360 Rudy.Garcia@dot.state.fl.us American Recovery and Reinvestment Plan Overview Federal Requirements for Construction Projects

31. Overview of Economic Stimulus Projects Turnpike Enterprise Projects Matthew Price, P.E. Jennifer Olson Construction Engineer Chief Operations Officer 31

32. Overview of Economic Stimulus Projects Monroe County Projects Lisa Tennyson County Grants Administrator 32

33. Overview of Economic Stimulus Projects Miami-Dade County Projects Gaspar Miranda Public Works Department 33

34. Overview of Economic Stimulus Projects Coral Gables, Islamorada, Key West, Marathon & Monroe County Projects Teresa Alvarez FDOT – District Six (305) 470 - 6721 34

35. Overview of Economic Stimulus Projects Biscayne Park, El Portal, Medley, Miami Shores, South Miami, Virginia Gardens & West Miami Projects Hong Benitez FDOT – District Six (305) 470-5471 35

36. Overview of Economic Stimulus Projects Florida City, Hialeah, Homestead, Key Biscayne, & City of Miami Projects Dat Huynh FDOT – District Six (305) 470-5217 36

37. Overview of Economic Stimulus Projects Aventura, Bal Harbour, Bay Harbor Islands, Golden Beach, Indian Creek, Miami Beach, Miami Gardens, North Bay Village, North Miami, North Miami Beach, Sunny Isles Beach & Surfside Projects Danny Iglesias FDOT – District Six (305) 470-5289 37

38. Overview of Economic Stimulus Projects Cutler Bay, Doral, Hialeah Gardens, Miami Springs, Opa Locka, Palmetto Bay, Pinecrest & Sweetwater Projects Juvenal Santana FDOT – District Six (305) 801- 7619 38

39. Project Procurement Information Miami-Dade County Frank Aira Public Works Department 39

40. Project Procurement Information FDOT – District Six Ron Fountain Kenneth Robertson Consultant Contracts Construction Contracts 40

41. Project Procurement Information Turnpike Enterprise Ramon Peaz Minority Business Manager 41

42. Project Procurement Information Monroe County Lisa Tennyson Monroe County Grants Administrator 42

43. Agency for Work Force Innovations Rick Beasley Executive Director 43

44. Questions and Answers 44 Questions and Answers

45. Project Website Information: http://www.co.miami-dade.fl.us/mpo 45 Miami-Dade County Project Website

46. Match Match Maker Session – 2:00 PM Ron Fountain Marcela Stanislaus FDOT Blackmon Roberts Group Match Maker Session 46

47. 47 Meeting Adjourned Buckle Up! Every Trip, Every Time!