1. HOW GT CONFERENCE SERVICES CAN HELP MAKE YOUR SUMMER PROGRAM A SUCCESS Conference Services Extended Lodging Program January 14 th, 2015

2. 2 GEORGIA TECH CONFERENCE SERVICES GTCS Under the Department of Housing Residential conferences, camps, institutes, and extended-stay programs during the summer Host over 50 programs and 10,000 guests between late May and late July 250 to 300 of those are departmental guests hosted through the Extended Lodging Program (ELP) www.conference.gatech.edu 2

3. 3 WHAT IS ELP? Exclusively for GT Departments Lodging for Summer Student Guests: research programs, internships, exchange students Billed through PeopleSoft 3

4. 4 ELP ADVANTAGES All of the same benefits provided to a GT student living on campus, including... Safety Proximity Community Amenities Studies show that students who live on campus perform better academically! 4

5. 5 ELP APARTMENTS North Avenue North Apartments Single-occupancy bedroom within a 4-person apartment Restroom shared with one other guest Shared Living Room and Kitchen 5

6. 6 ELP 2015 IMPORTANT INFORMATION Open Dates: Sunday, May 17th to Friday, July 31st at noon Application Deadline: May 11th 14-night minimum Apartment Rate: $34.50 / person / night Billing: Timeline will be emailed prior to summer 6

7. 7 ELP WHERE TO REGISTER Simply visit our website and fill-out the application: www.conference.gatech.edu/extendedlodging 7

8. 8 ELP HOW IT WORKS We will review the application and send you a Memorandum of Understanding (MOU). Just e-Sign it! We'll take care of housing the guests, including... – Sending you check-in instructions – Assigning apartments and distributing keys – Providing Residential Support and Programs (North Avenue apartments only) You take care of the extras (BuzzCard, Parking, Internet, Meal Plan) At the end of the summer, we will email you an invoice. Just review it and reply with approval for your PeopleSoft (PS) number to be charged 8

9. 9 ELP OTHER CONSIDERATIONS 9

10. 10 ELP CONTACTS BuzzCard (gtIDs, Cards, and Meal Plans): 404-894-2899 Parking: 404-894-5211 OIT: 404-894-7173 Conference Services – Front Desk (8am-8pm): 404-894-2469 – Duty Phone (8pm-8am): 404-428-6752 10

11. 11 ELP CHECK-IN, CHECK-OUT PROCESS Conference Services emails check-in instructions prior to arrival – Pay close attention as instructions will vary slightly depending on lodging location Temporary access card must be exchanged for permanent BuzzCard within 7 days Coordinate check-out with Conference Services 11

12. 12 ELP BILLING All billing done through PeopleSoft Number Timeline emailed prior to summer Typically – Invoice sent for review – Typically, two weeks to review – Reply confirming PeopleSoft Number(s) to be billed 12

13. 13 OUR PROGRAMS DECIDING FACTOR: PAYMENT 13 Intern Lodging (ILP)Extended Lodging (ELP) Individual pays for stay via credit card or webcheck Interns working for companies in Atlanta Stay in North Avenue Apartments OCS processes extras: BuzzCard, Parking, Wireless, etc www.conference.gatech.edu/internlodging Department pays through departmental transfer Interns / Researchers working for departments on campus Choice of Suites or Apartments Sponsoring department is responsible for extras - OCS provides housing

14. 14 QUESTIONS? john.nussear@conference.gatech.edu 404-894-2469 14