1. Pacific Humanitarian Team Overview United Nations Office for the Coordination of Humanitarian Affairs Pacific Humanitarian Team 8 October 2010

2. K EY M ILE S TONES  2005 H UMANITARIAN R EFORM  2007 S OLOMON I SLANDS T SUNAMI  2008 PHT & P ACIFIC CLUSTERS AGREED  2009 C YCLONE SEASON, T ONGA /S AMOA T SUNAMI, IA C ONTINGENCY P LANNING  2009 2 ND PHT REGIONAL MEETING  2010 C YCLONE SEASON, I NTER -A GENCY C ONT. PLANNING, CLUSTER WORK

3. PACIFIC HUMANITARIAN TEAM (PHT)  Composed of all regional humanitarian response organizations, including UN, NGOs, Red Cross and Red Crescent Movement, donors  organized around humanitarian “clusters”  Chaired by UN Resident Coordinator

4.  A GLOBAL MODEL FOR COORDINATING INTERNATIONAL HUMANITARIAN ASSISTANCE  “C LUSTERS ” ARE MADE UP OF ORGANIZATIONS AND OTHER STAKEHOLDERS WORKING IN A SPECIFIC HUMANITARIAN FIELD OF WORK  E ACH CLUSTER IS LEAD BY AN AGENCY AS AGREED BY THE PHT CLUSTER APPROACH WHAT IS IT?

5. PACIFIC CLUSTERS & LEAD AGENCIES Seven clusters exist in the Pacific region and can be rolled out in affected countries immediately if needed Inter-Cluster Coordination

6. PACIFIC HUMANITARIAN TEAM Inter-Cluster Coordination 791 People 149 different organizations (165 including national govts) 7 clusters Based in 27 countries Covering 15 Pacific Island countries

7. E MERGENCIES & PHT R ESPONSE 2008-2010 High Sea Swells: RMI, FSM, Solomon Islands (Dec 08) Fiji Floods (Jan 09) Guadalcanal floods (Feb 09) Ambrym Volcano and Flood (Apr 09) Samoa & Tonga Tsunami (Sep/Oct 09) TC Mick in Fiji (Dec 09) Gaua Volcano (Dec 09 – ongoing) Rendova Tsunami - Solomon Islands (Jan 10) TC Pat in Aitutaki – Cooks (Feb 10) TC Tomas in Fiji (Mar 10) TC Ului in Solomon Islands (Mar 10)

8. I NTER -A GENCY C ONTINGENCY P LANNING Solomon Islands (March 09) Samoa (April 09) Vanuatu (September 09) Gaua Volcano (March 10) Cook Islands (May 10) Tonga (September 10)

9. C LUSTER A CTIVITIES – UPDATE 2010  Emergency Shelter: activities to take off from 2010 PHT meeting  WASH: mapping of key actors, govt counterparts and pre-positioned supplies Harmonizing WASH Coalition and WASH Cluster Increased coordinated response (Fiji) WASH workshop postponed to May 2011  Protection: workshops in Samoa, Fiji and Vanuatu to raise awareness on human rights of disaster affected persons and integration into DM Pacific Protection Toolkit  Logistics: WFP expanded logistics cluster activities into the Pacific. LCAs for PNG, Vanuatu and Solomon Islands. Log cluster support cell established in Malaysia Preparedness activities to take off in 2011

10. C LUSTER A CTIVITIES – UPDATE 2010  Emergency education: support focused on support to MoEd. to develop emergency education plans  Health: coordinated response TC Tomas in Fiji Volcano affected communities in Vanuatu Training Coordinates closely with WASH More focus on mental health and PS support (MHPSS)  Early Recovery: UNDP expanding (coordination) activities in ER (Tonga, Samoa, Cook Islands, Fiji) Using PHT 2010 as guidance

11. I DENTIFIED KEY ISSUES FOR PHT  C LARIFICATION OF ROLES AND RESPONSIBILITIES IN PHT  M ORE INVOLVEMENT P ACIFIC I SLAND COUNTRIES  I NVESTMENT IN PREPAREDNESS AND CONTINGENCY PLANNING, PARTICULARLY BY CLUSTERS  C LUSTER LEAD AGENCIES INVEST IN LEAD / COORDINATION ROLE  C LUSTER PLANNING AND RESPONSE WITH IN - COUNTRY COUNTERPARTS  A GREED STANDARDS IN AND AMONG CLUSTERS IN KEY HUMANITARIAN AREAS (H EALTH /N UTRITION, WASH, S HELTER, L OGISTICS, P ROTECTION, ER)  I NFORMATION MANAGEMENT, PARTICULARLY BASELINE DATASETS AND JOINT ASSESSMENTS, ANALYSIS AND INFORMATION SHARING  I NCLUSIVE COORDINATION MECHANISMS ( REGIONAL AND NATIONAL LEVEL ), PARTICULARLY FOR CLUSTER LEADS, OCHA, NDMO S

12. I DENTIFIED K EY I SSUES NDMO S  L EADERSHIP DEVELOPMENT ( GENERAL MANAGEMENT, STRATEGIC POLICY DEVELOPMENT, FINANCIAL MANAGEMENT )  R ESOURCE MOBILIZATION, INTERNATIONAL DONOR AND PARTNER LIAISON  P ARTNERSHIP BUILDING AND C OORDINATION OF RESOURCES, IN - COUNTRY STAKEHOLDERS, PROGRAMS  I NFORMATION M ANAGEMENT : Improve access to more accurate baseline data and information to support DM, DRR and CCA Assessments Information technology and competence  N EW MECHANISMS TO SUPPORT INSTITUTIONAL STRENGTHENING AND CAPACITY BUILDING TO NDMO S, OTHER KEY NATIONAL AGENCIES, CIVIL SOCIETY AND PRIVATE SECTOR  D EVELOPING SOP S, SIMULATION EXERCISES

13. NDMO REFLECTIONS ON PHT  C LUSTER APPROACH USEFUL FOR COUNTRIES, ESPECIALLY WHEN IT IS FLEXIBLE AND LINKS WITH NATIONAL DM ARRANGEMENTS  C AN MOBILIZE EXTERNAL SUPPORT QUICKLY  A LLOWS COORDINATION OF EXTERNAL / DONOR RESOURCES  S UPPORTIVE TO LINE MINISTRIES TO IDENTIFY AND FORMULATE HUMANITARIAN NEEDS AND RESPONSE TOGETHER  L INK UP WITH COMMUNITY BASED ORGANIZATIONS TO PROVIDE SUPPORT AND TAP INTO LOCAL KNOWLEDGE ( VIA NDMO S )  PHT HAS TO AGREE ON STANDARDS AND WHAT IS RELEVANT RELIEF FOR PIC S  F OCUS ON RESPONSE – EARLY RECOVERY TO COME INTO THE PICTURE  C LUSTERS CAN SUPPORT PREPAREDNESS ACTIONS AND CAPACITY BUILDING ( SECTOR AND CROSS - CUTTING )

14.  Q UESTIONS SO FAR ?

15. C LARIFYING THE PHT: TOR S A swift emergency response requires that clearly defined roles and responsibilities are commonly understood and accepted. Each decision-making body needs to understand their specific role in the chronology of a crisis response, and these decision points need to be made explicit to all major stakeholders.

16. C LARIFYING THE PHT: TOR S (C ONT ’ D ) 3 decision-making bodies of the PHT and their responsibilities and functions. They are: The PHT Heads of Organisations Group (HOO) The PHT Inter-cluster Coordination Group (ICCG) The PHT Clusters

17. PHT C LUSTERS Clusters (7 Pacific Clusters) PHT Inter-Cluster Coordination Group Chair: OCHA Members: Cluster Leads Leads inter-agency Preparedness and Response planning Maintains overview of response and gaps Ensures cross-cutting issues are reflected in cluster plans Coordinates inter-agency multi-sector assessments Monitors cluster performance PHT Heads of Organisations Group Chair: UN Resident coordinators Members: Cluster Leads Members: Heads of key humanitarian organizations active in the Pacific Agrees on common policies and strategic response Reviews and approve Preparedness and Response plans Promotes adherence to principles, guidelines and policies Chair: Cluster Lead Members: Humanitarian practitioners based on sector of activity Maintains sectoral coordination mechanisms at regional, national and sub-national levels Secures commitments from humanitarian partners in responding to needs and filling gaps Ensures appropriate coordination and information exchange regarding sectoral activities with national and local authorities Ensures cluster members identify and address distinct needs of women, girls, boys and men and identifiable vulnerable groups

18. PHT C LUSTERS Role Ensure coordination among organisations working in a specific sector Composition Each cluster is lead (convened) by an agency as agreed by the PHT Cluster members are self-selecting – cluster lead agencies are required to ensure the cluster is comprehensive Interface with other coordination mechanisms E.g. country coordination, FRANZ During an emergency response, government counterpart become part of the cluster

19. R ESPONSIBILITIES Respond jointly Commonly identify needs (assessments) Develop appropriate strategic response plans with shared objectives addressing gender and other differentiated needs Application of standards Joint advocacy and resource mobilization Coordinate amongst themselves & with national authorities in order to avoid gaps and duplications and ensure quality of humanitarian assistance

20. PHT H EADS OF O RGANISATIONS G ROUP Clusters (7 Pacific Clusters) PHT Inter-Cluster Coordination Group Chair: OCHA Members: Cluster Leads Leads inter-agency Preparedness and Response planning Maintains overview of response and gaps Ensures cross-cutting issues are reflected in cluster plans Coordinates inter-agency multi-sector assessments Monitors cluster performance PHT Heads of Organisations Group Chair: UN Resident Coordinators Members: Heads of key humanitarian organizations active in the Pacific Agrees on common policies and strategic response Reviews and approve Preparedness and Response plans Promotes adherence to principles, guidelines and policies Chair: Cluster Lead Members: Humanitarian practitioners based on sector of activity Maintains sectoral coordination mechanisms at regional, national and sub-national levels Secures commitments from humanitarian partners in responding to needs and filling gaps Ensures appropriate coordination and information exchange regarding sectoral activities with national and local authorities Ensures cluster members identify and address distinct needs of women, girls, boys and men and identifiable vulnerable groups

21. PHT H EADS OF O RGANISATIONS G ROUP Role A body to provide strategic guidance and oversight for humanitarian action in the region Timing The PHT HoO will meet within 12 hours of an event; in order to develop a common operating picture and centralise decision-making, particularly by determining the likely level of the humanitarian response.

22. C OMPOSITION  Composed of heads/ highest level representatives of the key organizations  Cluster coordinators  Relevant donor agencies will be invited of the discretion of the RC or OCHA.  Decisions made in PHT Leaders meetings will be followed-up by the Inter-Cluster Coordination Group members. During an emergency response:  High-level representatives from the affected Government will be invited to attend

23. R ESPONSIBILITIES  Strategic guidance and oversight for humanitarian action, including setting common objectives and priorities (humanitarian action plans) and resource mobilization in both preparedness and response phases.  During an emergency, the PHT HoO decides which clusters will be activated, and which human and/or financial resources need to be mobilised  Provides guidance to cluster lead agencies and developing solutions to strategic problems coming out of the PHT Inter-Cluster Coordination Group or specific clusters.  Advocating adherence by responding humanitarian organizations and national governments to humanitarian principles

24. PHT I NTER -C LUSTER C OORDINATION G ROUP Clusters (7 Pacific Clusters) PHT Inter-Cluster Coordination Group Chair: OCHA Members: Cluster Leads Leads inter-agency Preparedness and Response planning Maintains overview of response and gaps Ensures cross-cutting issues are reflected in cluster plans Coordinates inter-agency multi-sector assessments Monitors cluster performance PHT Heads of Organisations Group Chair: UN Resident Coordinators Members: Cluster Leads Members: Heads of key humanitarian organizations active in the Pacific Agrees on common policies and strategic response Reviews and approve Preparedness and Response plans Promotes adherence to principles, guidelines and policies Chair: Cluster Lead Members: Humanitarian practitioners based on sector of activity Maintains sectoral coordination mechanisms at regional, national and sub-national levels Secures commitments from humanitarian partners in responding to needs and filling gaps Ensures appropriate coordination and information exchange regarding sectoral activities with national and local authorities Ensures cluster members identify and address distinct needs of women, girls, boys and men and identifiable vulnerable groups

25. PHT I NTER -C LUSTER C OORDINATION G ROUP Role The PHT-ICCG ensures that the strategic priorities agreed to by the PHT Leaders group inform the operational decision-making of the response Timing 12 – 24 hours after event and further. The PHT ICCG will meet as soon as practicable after the PHT leaders meeting to ensure key messages are conveyed to cluster members and response activities are coordinated.

26. C OMPOSITION  Cluster leads and focal points for cross-cutting issues (e.g. gender)  In response, relevant country counterparts and relevant other (in-country) coordination mechanisms  Donors and other organizations whenever relevant  Chaired by OCHA

27. R ESPONSIBILITIES Develop clearly articulated cross-sectoral humanitarian response plans based on shared analysis Ensure resources are appropriately prioritized across clusters Ensure gaps and duplications are avoided Ensure perspectives & needs of women, men, and members of disadvantaged groups are equally addressed in all sectors

28. PHT B ODIES : R OLES AND R ESPONSIBILITIES Chair: OCHA UN agencies Key NGOs Red Cross mvt IFRC Chair: Resident Coordinator Health and Nutrition WASH Shelter and Camp Management Logistics Protection Early Recovery Emergency Education WHO UNICEF World Vision ADRA OXFAM Red Cross mvt Etc… WFP IOM WHO Red Cross mvt National Capacities World Vision Etc.. Donors UNICEF Health & Nutrition Projects Red Cross activities in Health & Nutrition sector Cluster representatives Strategy, Resource mobilization Operationalization, Coordination across sectors Coordination within technical sector of activity Activities Chair: WFP During disaster response: National Government Rep. (Min of Foreign Affairs) During disaster response: National Government Rep. (National Disaster Management Office) During disaster response: National Government Rep. (Min. of Health) Health and Nutrition Cluster Chair: WHO and UNICEF Cluster Leads PHT Inter-cluster Coordination Heads of Organizations PHT Heads of Organizations Logistics Cluster Cluster representatives

29. O BJECTIVE  F INALISE AND ENDORSE TOR S  F ORMAL AGREEMENT WITH WHICH WE CAN REQUEST ERC/IASC TO FORMALLY RECOGNIZE THE “ OPEN ENDED ” CLUSTER APPROACH IN THE P ACIFIC  A LLOW GLOBAL SUPPORT IN DISASTER PREPAREDNESS AND RESPONSE FOR THE CLUSTERS, ETC.

30. G ROUP WORK  D ISCUSS THE 3 TOR S IN SMALL GROUPS  I DENTIFY ISSUES FOR CLARIFICATION, CHANGE, OBJECTIONS  D ISCUSS 20 MINS  F EEDBACK IN PLENARY