1. Microsoft Office 2003- Illustrated Introductory, Premium Edition A Presentation Modifying

2. 2Modifying a Presentation Objectives  Open an existing presentation  Draw and modify an object  Edit drawing objects  Align and group objects  Add and arrange text

3. 3Modifying a Presentation Objectives  Format text  Import text from Microsoft word  Customize the color scheme and background

4. 4Modifying a Presentation Opening an Existing Presentation  Creating a new presentation from an existing one saves you from typing duplicate information –Use the Save As command to save a copy of the file with a new name

5. 5Modifying a Presentation Opening an Existing Presentation (cont.) Save A dialog box

6. 6Modifying a Presentation Opening an Existing Presentation (cont.)  Setting Permissions –Give people specific access to the presentation Edit a presentation but not able print itEdit a presentation but not able print it View a presentation but not able to edit or print itView a presentation but not able to edit or print it Expiration date for contentExpiration date for content –Click the Permission button on the Standard toolbar to set permissions –Must have Information Rights Management installed to use feature

7. 7Modifying a Presentation Drawing and Modifying an Object  Draw and modify lines, shapes, and pictures in a presentation with drawing tools –Drawn objects have graphic attributes that you can change Fill color, line color, line style, shadow, and 3-D effectsFill color, line color, line style, shadow, and 3-D effects –Draw objects using the commands on the Drawing toolbar

8. 8Modifying a Presentation Drawing and Modifying an Object (cont.)  A dotted selection box appears around a selected object –Small circles called sizing handles appear on the selection box –Drag sizing handles to change the shape of an object –The pointer changes shape depending on which sizing handle it is positioned over

9. 9Modifying a Presentation Drawing and Modifying an Object (cont.) Sizing handle Dotted outline of modified object

10. 10Modifying a Presentation Drawing and Modifying an Object (cont.)  Understanding PowerPoint objects –There are multiple types of objects: text objects, graphic objects, and drawn objects –Organize objects by aligning, grouping, and stacking them

11. 11Modifying a Presentation Editing Drawing Objects  Alter the appearance of objects by changing its shape or dimensions –Drawn objects have two additional handles: Adjustment handle: small yellow diamond that changes the appearance of an objectAdjustment handle: small yellow diamond that changes the appearance of an object Rotate handle: small green circle that rotates an objectRotate handle: small green circle that rotates an object

12. 12Modifying a Presentation Editing Drawing Objects (cont.) Adjustment handle Rotate handle Drawn object

13. 13Modifying a Presentation Editing Drawing Objects (cont.)  More ways to change objects –Layer objects by changing their stacking order –Make an object three-dimensional –Add a drop shadow Order menu Shadow Style menu 3-D Style menu

14. 14Modifying a Presentation Aligning and Grouping Objects  The Align command aligns objects relative to each other –Objects are snapped to the grid (evenly spaces horizontal and vertical lines)  The Group command groups objects into one object –Grouped objects maintain their individual properties  The Distribute command evenly distributes the space between objects

15. 15Modifying a Presentation Aligning and Grouping Objects (cont.) Aligned and distributed objects Guides

16. 16Modifying a Presentation Adding and Arranging Text  Easily add, insert, or rearrange text –Use the Text Box button on the Drawing toolbar to add a text object Create a text label: text does not automatically wrap inside a text boxCreate a text label: text does not automatically wrap inside a text box Create a word-processing box: text wraps automatically inside a text boxCreate a word-processing box: text wraps automatically inside a text box

17. 17Modifying a Presentation Adding and Arranging Text (cont.) Text box created with the Text Box button

18. 18Modifying a Presentation Adding and Arranging Text (cont.)  Reviewing a Presentation –Send a copy of a presentation over the Internet to others for them to review Edit, add commentsEdit, add comments –Microsoft Outlook automatically tracks changes made by reviewers –Reviewers can use any version of PowerPoint to review, edit, and comment on their copy of your presentation –Use The Compare and Merge Presentations feature to combine presentations

19. 19Modifying a Presentation Formatting Text  Use formatting to highlight important text to distinguish it from other text or objects Formatted text

20. 20Modifying a Presentation Formatting Text (cont.)  Replacing Text and Attributes –Automatically replace words or modify words, sentences, text case, or periods –To replace words, use the Replace command on the Edit menu –Open the Style Options dialog box to change periods and text case

21. 21Modifying a Presentation Importing Text from Microsoft Word  Import text from an existing Word document into PowerPoint –Create a new presentation or add additional slides to an existing presentation –Import text using Slides from Outline command on the Insert menu

22. 22Modifying a Presentation Importing Text from Microsoft Word (cont.) –PowerPoint creates an outline structure from a Word or RTF document Heading1 style becomes a slide titleHeading1 style becomes a slide title Heading2 style becomes first level textHeading2 style becomes first level text –PowerPoint converts a plain text document into an outline based on the tabs in the document Line of text with no tab becomes slide titleLine of text with no tab becomes slide title Line of text with one tab becomes first level textLine of text with one tab becomes first level text

23. 23Modifying a Presentation Importing Text from Microsoft Word (cont.) Imported text from Word

24. 24Modifying a Presentation Importing Text from Microsoft Word (cont.)  Inserting Slide from Other Presentations –Insert slides into the current presentation, click the Slides from Files command on the Insert menu –Select individual slides you want to insert –New slides automatically take on the design of the current presentation

25. 25Modifying a Presentation Customizing the Color Scheme and Background  Every presentation (even a new blank one) has a color scheme –A color scheme is a set of eight coordinated colors that determine the colors for the slide elements in your presentation Slide background, text and lines, shadows, title text, fills, accents, and hyperlinksSlide background, text and lines, shadows, title text, fills, accents, and hyperlinks

26. 26Modifying a Presentation Customizing the Color Scheme and Background (cont.) –The slide background is the area behind the text and graphics The background color can be modified independently from the color schemeThe background color can be modified independently from the color scheme –Applied design templates determine the color scheme –Color schemes can be modified

27. 27Modifying a Presentation Customizing the Color Scheme and Background (cont.) Current slide color scheme Shading style variants

28. 28Modifying a Presentation Customizing the Color Scheme and Background (cont.) Presentation with background color effect

29. 29Modifying a Presentation Customizing the Color Scheme and Background (cont.) Color scheme elements