1. GEORGE WASHINGTON UNIVERSITY OFFICE OF GRADUATE STUDENT ASSISTANTSHIPS AND FELLOWSHIPS RICE HALL 302 Tuition Award Process

2. Tuition Fellowship 2 Definition-A tuition award is the portion of the fellowship that is a direct credit to the student’s account for courses taken. It does not require service.  On sponsored research projects, GSAF will award a tuition fellowship for a GRA equal to 2/3 or 67% of a student’s tuition (up to 6 credits per semester fall and or spring) when:  The GRA is paid from a sponsored research project for at least a full semester  The student is fully funded (min $20k Doc/$16k Masters over 9 month period)  Full F & A is recovered from the sponsored research project  GSAF does not cover tuition for Milken Institute School of Public Health, School of Medicine and Health Sciences or the Law School  Tuition is allowed for formal cost share only if it is mandatory and approved on a case by case basis.

3. Tuition: How to Post an Award 3 In order to post a tuition award, a tuition detail code is required from Student Accounts. See next slide for details. GA/GRA/Fellow-University funded  Based on the award letter, the school’s staff member or OGSAF staff member, if endowment funded or funded by GSAF, will enter the award in Banner.  Enter the tuition award in the Banner Student Accounts Module on the TZATUAW screen in the Banner Student Accounts Module. GRA, GRF, GF Sponsored/Grant  Principal Investigator sends a copy of the signed Assistantship and Fellowship Recommendation Form along with a signed Acceptance Form to the School’s staff member assigned to enter Sponsored Projects’ tuition awards into Banner or to the Office of Graduate Student Assistantships and Fellowships (OGSAF), if tuition is OGSAF-funded.  Enter the tuition award in the Banner Student Accounts Module on the TZATUAW screen in the Banner Student Accounts Module.  OGSAF will enter all awards that it funds.

4. Tuition: Tuition Codes 4 Who sets up tuition codes? Student Accounts Office How do you set up tuition codes? Complete the Detail Code Request Form and forward it to Anna Ezzeldin - ezzeldin@gwu.edu.Detail Code Request Form ezzeldin@gwu.edu

5. How to Post a Tuition Award 5 Enter semester;i.e.;201503 SA Code Enter tuition code;ie.; T120

6. Cancellation Process-Tuition To cancel out the tuition award in Banner: 1. Go to TSAACCT Enter GWid, control +page down then go to Options tab and select Tuition Award Detail Look for the award and term enter “D” in Delete Indicator, then save and exit. OR 2. Go to TZATUAW 6

7. Cancellation Process-Tuition 7 Enter award code and term Ctrl+ page down to get Person Authorization for Tuition Award. Check the name/GWid to verify correct person identified Check the box by the name under “Deleted”, save and exit.

8. Key Contacts: For questions regarding tuition eligibility or cost sharing requests please contact Geri Rypkema at rypkema@gwu.edu rypkema@gwu.edu For questions regarding posting of tuition by GSAF contact Peter Van Riper at vanriper@gwu.eduvanriper@gwu.edu For access issue in Banner, please contact ithelp@gwu.edu ithelp@gwu.edu 8