1. UCL LIBRARY SERVICES PRATT-SILS SUMMER SCHOOL 2007 Academic libraries and e-materials or e is for everything Liz Chapman Deputy Director of UCL Library Services elizabeth.chapman@ucl.ac.uk

2. UCL LIBRARY SERVICES Overview Definitions E-ordering and supply Finance Licensing Deals Content provision

3. UCL LIBRARY SERVICES Definition of terms Collection development Building, acquiring, providing Policy, priorities, budget Collection management Monitoring, cancelling, weeding Policy, priorities, space Big Deals Online aggregations (bundles) of e- content from a publisher or supplier for sale or lease on terms which encourage total purchase

4. UCL LIBRARY SERVICES Information for ordering Who provides information and who decides? Academic input40% (60%) + reading lists / bibliographies Library input60%(40%) + crystal ball / policy / new course plans

5. UCL LIBRARY SERVICES Sources of information for ordering: serials Academic input - The top 100 Im on the board….and I like salami Crucial for RAE – future metrics Competing institutions have it Library input What is used / requested What the Big Deals are Budget constraints

6. UCL LIBRARY SERVICES Electronic and print? The library on the desktop Contradictions Personal paper copies vs. e-access Library as place vs. library as supplier Invisible supply to desktop Big deals supplant smaller offerings Big Deals curtail cancellation of print Move to e-only not encouraged by publishers but strategic for UCL

7. UCL LIBRARY SERVICES Library suppliers / vendors Increasing reliance on decreasing number of suppliers All eggs in one basket / language? Discounts Services Effects of consortia Internet Inertia

8. UCL LIBRARY SERVICES Finance – how much? What is being spent in the UK? UK spends far less than USA, Australia, NZ UK spends more on average than rest of Europe –Library increases higher than HE increases overall –Newer universities more on journals than books –Overall books: serials ratio 45 to 37 Figures from reports in 2004 and UCL benchmarking

9. UCL LIBRARY SERVICES Finance – how? Budget and Prices Bidding for extra funds Fund accounting by subject Too complex in big deals Financial year Subscription year Invoices and payment VAT on e

10. UCL LIBRARY SERVICES The other side of the coin: de-selection A time to refrain from ordering? Access vs. ownership Cooperation and collaboration Open access publishing Cancellation Price hikes vs. reputation and inertia Usage information Weeding UK National Research Reserve

11. UCL LIBRARY SERVICES Serials selling and pricing problems Complex – differing models Alphabetical order listings…. Price tie-in to historic print subscriptions see UCLs move to e-only in STM Selling titles to other publishers – information needed Changes in title – complex URLs Big Deals obscure low use titles Need for reliable use statistics

12. UCL LIBRARY SERVICES A licence to licence Complex Long Wrong jurisdiction Single signature required multiple times Preferable to work with suppliers / agents Inability to recognize complexities of service – multiple customers - NHS Librarians are not pirates

13. UCL LIBRARY SERVICES National deals JISC (Joint Information Systems Committee) UK National Electronic Site Licensing NESLi2 2002-7 Negotiates via an agent Big Deals from major publishers Authentication and Counter compliant Also supports: digitisation, repositories, national gateways

14. UCL LIBRARY SERVICES Content provision Cataloguing – do we still need MARC? Federated searching Licensed access for users Digital preservation – JSTOR Portico, ARL 2005 strategy Such changes in library practice bring challenges for Library Technical Services and Subject Specialists

15. UCL LIBRARY SERVICES Promotion of e-resources New materials with expensive price tags need to be used Need Library branding Need proper promotion Librarians like to differentiate: Databases, back files, e-journals, e-books, image databanks, reference works, sound archives (BL) Is it important in the Google age?

16. UCL LIBRARY SERVICES User Interface Optional Sub- Gateway Indexing & Metadata Digital Content Paper Content VLE (WebCT) Library website Freely available A&I Databases Library catalogues UCL licensed A&I databases UCL owned eUCLid E-Prints Reading Lists Scholarly Gateways e.g. Intute MetaLib SFX UCL owned Special Colls archive Exam papers E-Prints UCL licensed E-Journals E-Books Freely available E-Journals E-Books Other full text Digital Course Readings Books Journals Reading Lists Exam Papers Inter-connected e-services @ UCL

17. UCL LIBRARY SERVICES And Finally… Happy to answer Questions And to discuss