1. RIDE FOR HAITI CARE is a non-profit organization dedicated to improving the lives of the poor in Haiti. Every year CARE undertakes a major campaign to gather donations for Haitian projects for the poor and to raise awareness of the problems of Haiti and how much we can make a difference. This year, CARE has undertaken the RIDE FOR HAITI, a one, two or three wheel ride for charity.

2. Introduction RIDE FOR HAITI MemberResponsibility Ashley GravelleEvent Manager Elizabeth GreenEntertainment Coordinator Rob JanesDonation & Marketing Coordinator Colleen HolderLocation Coordinator “CARE has a longstanding history of working as a team to reduce costs, manage scope and improve the quality of the overall event. Time has never been a concern for CARE.” -PMI “The children of Haiti are dying at an alarming rate from disease, starvation, malnutrition and dehydration.” -Mercy and Sharing

3. Project Organization Chart RIDE FOR HAITI

4. Project Charter RIDE FOR HAITI Race Day Budget Participating Sponsors Objectives Success Criteria July 30 th, 2011 $75,000 Scotia Bank, Nestle, LCBO, Habro, Raleigh Bikes & Maple Records Raise funds by hosting a Bike-a-Thon Use funds to develop new infrastructure in Haiti Meet deadline and budget requirements Raise $50,000 to $250,000 for Rebuilding Haiti

5. Scope Statement RIDE FOR HAITI Project Justification Product Characteristics Product User Acceptance Criteria Since the earthquake in Haiti, over 3,000,000 people have been affected by not having access to clean water, causing cholera, death and malnutrition. By holding the CARE Ride for Haiti fundraiser, we can donate all monies to Rebuilding Haiti. Rebuilding Haiti will use the money to drill for clean water in the country, which will assist citizens in achieving good health. Good Works Marketing Attendance Bike Ride Event Manager (1)Fundraiser held in July, 2011 (2)Project must come in under budget  Maximum of $120,000 (3)Fundraising total should exceed $50,000

6. Work Breakdown Structure (WBS) RIDE FOR HAITI

7. Activity List & Duration– Project Planning RIDE FOR HAITI Name DurationDate Range Project Planning 35 days From 12/3/10 - 1/20/11 Insurance Coverage 5 days From 12/24/10 - 12/30/10 Location 10 days From 12/3/10 - 12/16/10 Permits 10 days From 12/24/10 - 1/6/11 Arrangements with EMS 10 days From 12/24/10 - 1/6/11 Budget 10 days From 1/7/11 - 1/20/11 Sponsors 10 days From 12/24/10 -1/6/11 Plan to Manage the Day 10 days From 12/3/10 -12/16/10 Volunteer Coordination 10 days From 12/24/10 -1/6/11 Sponsors 11 days From 1/21/11 -2/4/11 C.A.R.E. Ride for Haiti 171 daysBeginning 12/3/10 until 7/29/11

8. Activity List & Duration– Event Preparation RIDE FOR HAITI Name DurationDate Range Event Preparation 100 daysFrom 1/21/11 - 6/09/11 Create materials for 1 dayFrom 1/21/11 -1/21/11 approaching Sponsors Obtain support 10 days From 1/24/11 - 2/4/11 Create Sponsor Management Plan 5 days From 1/31/11 - 2/4/11 Funding 11 days From 2/7/11 - 2/21/11 Obtain all funding 0 days From 2/21/11 -2/21/11 Bike-a-thon Participants100 days From 1/21/11- 6/9/11 Buskers100 days From 1/21/11-6/9/11 Insurance Coverage 10 days From 2/22/11- 3/7/11 Permits 15 days From 2/22/11 -3/14/11 C.A.R.E. Ride for Haiti 171 daysBeginning 12/3/10 until 7/29/11

9. Activity List & Duration– Volunteer Management RIDE FOR HAITI Name DurationDate Range Volunteer Management 109 daysFrom 1/21/11 - 6/22/11 Recruit Volunteers 80 daysFrom 2/4/11 - 5/26/11 Volunteer Recruitment Target 0 days From 3/31/11 - 3/31/11 Create training/info program 10 days From 1/21/11 - 2/3/11 Training Volunteers 81 days From 3/2/11 - 6/22/11 C.A.R.E. Ride for Haiti 171 days Beginning 12/3/10 until 7/29/11 Donation Management 125 daysFrom 1/21/11 - 7/14/11 Assign and coordinate 80 daysFrom 2/4/11 - 5/26/11 Collect Donations120 daysFrom 1/28/11 - 7/14/11 Establish Participant 5 daysFrom 1/21/11 - 1/27/11 Donation target 0 daysFrom 4/21/11 - 4/21/11 Donation Storage120 daysFrom 1/28/11 - 7/14/11 Activity List & Duration– Donation Management Name DurationDate Range

10. Activity List & Duration– Donation Management RIDE FOR HAITI Name DurationDate Range Donation Management 125 daysFrom 1/21/11 - 7/14/11 Assign and coordinate 80 daysFrom 2/4/11 - 5/26/11 Collect Donations120 daysFrom 1/28/11 - 7/14/11 Establish Participant 5 daysFrom 1/21/11 - 1/27/11 Donation target 0 daysFrom 4/21/11 - 4/21/11 Donation Storage120 daysFrom 1/28/11 - 7/14/11 C.A.R.E. Ride for Haiti 171 days Beginning 12/3/10 until 7/29/11

11. Activity List & Duration– Marketing RIDE FOR HAITI Name DurationDate Range Marketing 109 daysFrom 2/22/11 - 7/22/11 Facebook109 daysFrom 2/22/11 7/22/11 Create Facebook Page 5 days From 2/22/11 -2/28/11 Maintain Facebook Page 104 days From 3/1/11 -7/22/11 Facebook Friends target 0 days From 5/9/11 5/9/11 Shirts104 days From 3/1/11 -7/22/11 Design and make T-Shirts 14 days From 3/1/11 -3/18/11 Sell T-Shirts to participants 90 days From 3/21/11 -7/22/11 and volunteers at cost Coordinate promotion materials 100 days From 3/1/11 -7/18/11 C.A.R.E. Ride for Haiti 171 days Beginning 12/3/10 until 7/29/11

12. Activity List & Duration– Event Day RIDE FOR HAITI Name DurationDate Range Event Day 1 dayFrom 7/24/11 - 7/24/11 Setup1 dayFrom 7/24/11 - 7/24/11 Ride-a-thon1 day From 7/24/11 - 7/24/11 Collect Donations1 day From 7/24/11 - 7/24/11 Cleanup1 day From 7/24/11 - 7/24/11 C.A.R.E. Ride for Haiti 171 days Beginning 12/3/10 until 7/29/11 Activity List & Duration– Project Closing Name DurationDate Range Project Closing 5 daysFrom 7/25/11 - 7/29/11 Evaluate Success 2 days From 7/25/11 - 7/26/11 Write Summary 2 days From 7/27/11 - 7/28/11 Provide Donation Money 1 day From 7/29/11 - 7/29/11 Contingency Reserve170.5 days From 12/3/10 - 7/29/11

13. Cost Management RIDE FOR HAITI Name Type Max Units Standard Rate Cost Per Use Event Manager Work100% $20.00/h0 Volunteers Work100% $0.00/h0 Police Officers Material $500.00500 Firefighters Material $500.00500 Massage Therapist Work100% $12.00/h0 Location Manager Work100% $12.00/h0 Volunteer Coordinator Work100% $15.00/h0 Entertainment Coordinator Work100% $12.00/h0 Donation Manager Work100% $12.00/h0

14. Cost Management RIDE FOR HAITI Name Type Max Units Standard Rate Cost Per Use MarketingWork100% $12.00/h 0 T-shirt CompanyMaterial$0.000 Bike-a-thon ManagerWork 100%$12.00/h0 PermitsMaterial$1,500.001500 InsuranceMaterial$500.00500 Firefighter OfficeMaterial$0.000 Police OfficeMaterial$0.000 Event Manager Work 100%$20.00/h0 on weekends Entertainment Work 100% $12.00/h0 Coordinator on weekends Volunteer Coordinator Work 100%$15.00/h0 on weekends

15. Resource Management RIDE FOR HAITI

16. Quality Management RIDE FOR HAITI Quality Management is to applied to these main results and outcomes Funds Raised Donor lists will be maintained and assessed for the furtherance of other projects. Key metrics are quantity, frequency, and responsiveness, measured against trigger events, contact type (mail, email, internet, in person, etc), origination and other characteristic attributes. The qualified and attributed donor list is one of the deliverables to the chief sponsor. Outreach and support of the cause for rebuilding Haiti The content of outreach materials, flyers, tshirts and website/facebook, will be reviewed weekly with key sponsors. Social media backtracking, comments and old media will be monitored for feedback. Facebook friend fluxuations are a metric for outreach success. A survey, online and printed, will be drawn up using key points for Haitian relief and made a part of the fundraising and volunteer outreach packages. As well, survey participants will be entered in a draw for some donated items. Participant satisfaction Volunteer fluxuations are a measurement of satisfaction and will be tracked. Volunteers will be asked to fill in a questionnaire for a bonus draw.

17. Communication Management RIDE FOR HAITI COMMUNICATIONS MATRIX The following table identifies the communications requirements for this project. Communication Type Objective of CommunicationMediumFrequenc y AudienceOwnerDeliverable Kickoff Meeting Introduce the CARE Ride For Haiti project team and the project. Review project objectives and management approach. Face to Face Once Project Sponsor Project Team Stakeholders Project Manager Agenda Meeting Minutes Project Team Meetings Review status of the CARE Ride For Haiti project with the team. Face to Face Conference Call Weekly Project Team Project Manager Agenda Meeting Minutes Monthly Project Status Meetings Report on the status of the project to management. Face to Face Conference Call Monthly Stakeholders Project Sponsor Project Manager Agenda Meeting Minutes Monthly updates to riders Updates on the event and next steps. Email Facebook page Twitter Weekly Customers Marketing Coordinator Event Coordinator Email Newsletter Twitter Updates Facebook page Updates Project Status Reports Report the status of the project including activities, progress, costs and issues. Email Monthly Project Sponsor Project Team Stakeholders Project Manager Project Status Report

18. Risk Management RIDE FOR HAITI Methodology The project team will review data available from past fundraising events to assist in risk management planning. The team will use several tools and techniques, including brainstorming, the root cause analysis, and risk related checklists to assist in risk management. Roles and Responsibilities The event manager will be responsible for leading the team and other stakeholders in performing risk-related activities. As detailed tasks and deliverables are determined, the event manager will delegate those tasks as appropriate. Budget and Schedule Budget and schedule information will be provided once specific risk-related tasks and deliverables are determined. Risk Categories General categories and subcategories for risk on this project include business risk (suppliers or cash flow), donation risk (insufficient funding, not enough sponsors, not enough bikers), organizational risk (team support, supplier support and executive support) and project management risks (estimates, communication and resources). Risk Probability and Impact Risk, probability and impact will be estimated as high, medium or low based on expert advice. If more advanced scoring is needed, the project team will determine an appropriate approach. Risk Documentation All risk-related information will be summarized in a risk register.

19. RIDE FOR HAITI

20. Questions RIDE FOR HAITI For additional information on CARE, please visit: www.CARECanada.ca 1 (888) 678-CARE (2273)