1. Windows Tutorial Common Objects ACOS: 1, 4

2. Using the Taskbar 1. Using the taskbar, you can switch between open programs and between open documents within a program. 2. Windows displays a button on the taskbar for each program and document that is currently open. 3. The window (either program or document) in which the user is working is called the active window; any additional programs or documents are in inactive windows. a. A object window, either program or document, can be open, but not be active. Slide 2

3. Using the Taskbar 4. Windows allows the user to open more than one window and also allows the user to have more than one program open at a time. a. Once the user opens the first program, that program has its own window and that window is active. b. When the user opens a second object (either program or document), that object also has its own window and the most recently opened window is now active (the first window/program is now inactive.) c. After the user opens a second program or document, the new object window covers the first object window and is now the active window. Slide 3

4. Using the Taskbar 5. The user then knows that this new object window is the now active window because the title bar for the active window will be highlighted, and its taskbar button is also highlighted. 6. The title bar is always the top bar of any program or document window. a. The title bar identifies the program or document to which the window belongs. Slide 4

5. Using the Taskbar 7. After the user opens more than one program or document (each in its own window), the user can switch between those programs or documents using the buttons on the taskbar. a. As the user switches between each program or document, the active status changes. b. Whether a window (program or document) is active or not depends on whether it is the window being used. Slide 5

6. Five opened document windows. Active window – highlighted title bar Highlighted taskbar button Inactive window Slide 6

7. Using Menus 1. Most Windows applications/programs, like Word or Solitaire, use a similar menu structure. a. You use the mouse to open a menu containing various menu options (these are often called commands). b. You can open a menu by clicking the name of a menu from the menu bar, a row of menu names just below the title bar. c. Then you can click a menu option from the menu to execute that menu option. Slide 7

8. Commands Menu names Menu bar Active document window Slide 8

9. Using Menus 2. Alternatively, you can use the keyboard to open menus and choose menu options. a. To open a menu, you press the Alt key and the underlined letter in the menu name at the same time. b. For example, to open the File menu, you hold down the Alt key, then press the F key. c. Using a combination key and the key corresponding to the underlined letter in the menu you want to open is a type of keyboard shortcut. Slide 9

10. Using Menus 3. You can us the keyboard again to choose a menu option. a. For example, with the File menu open, you use the S key by itself (the underlined character for the Save command) to choose the Save command. b. Using a key corresponding to the underlined letter in the command you want to choose is a type of keyboard shortcut. c. Using capital letters for the keyboard shortcuts is not required. Slide 10

11. Active document window Slide 11 Use the alt key and the ‘h’ key. Use the alt key and the ‘a’ key. Use the ‘n’ key. Use the ‘a’ key. Use the ‘u’ key. Using Menus

12. 4. Three dots following a menu option indicate that a dialog box is displayed when the menu option is chosen. a. (The next section of this Tutorial discusses dialog boxes.) a. (The next section of this Tutorial discusses dialog boxes.) b. The three dots are called an ‘ellipsis.’ 5. Some commands also show toolbar buttons or keyboard shortcuts next to the command name. a. Toolbar buttons are not icons. b. These are alternative ways to execute the command. Slide 12

13. Menu bar Menu names Keyboard shortcuts for commands Toolbar buttons for commands Slide 13

14. Commands with three dots (ellipsis) opens a dialog box. Gray commands are unavailable commands Dark commands are available commands Toolbar buttons for commands Slide 14

15. 6. When a menu is opened, the menu is a short menu. a. The commands shown in this short menu are the commands that are most commonly used. b. At the bottom of the short menu is an expansion arrow ( ), used to expand the menu to its full length showing all included commands. 7. The commands in the menus include an underlined letter. a. These commands can be selected by simply pressing that letter on the keyboard. Using Menus Slide 15

16. 8. Some of the ‘commands’ aren’t commands at all. a. These are submenu names. b. Submenu names are identified by a right pointing arrow ( ) with the menu name. 9. Some commands have check marks next to them. a. The check marks means the command can be turned on or off. Using Menus Slide 16

17. Expansion arrow Submenu right pointing arrow Check mark for on/off command Underlined letters (indicate keyboard shortcut) Short menu Slide 17

18. Using Dialog Boxes 1. Windows applications make frequent use of dialog boxes. 2. A dialog box is a special window that requests input from the user related to a command that has been chosen. a. All Windows applications use a common dialog box structure. b. An ellipsis (….) indicates that more information is needed and a dialog box will be provided for that information. c. Dialog boxes have many different commands and objects to choose from. Slide 18

19. Title bar. Drag to move box. Option buttons. Only one in a group can be selected. Title bar. Drag to move box. Check boxes, not selected. Click to select. Cancel command button. Click to close without making changes. OK command button. Click to accept specified changes in dialog box. Text box. Key text. Slide 19

20. Text box with spin arrows. Drop-down list boxes. Click arrows for more options. Help button. Click for Help with dialog box options. Close button. Click to close dialog box. Print dialog box Command name on the title bar Slide 20

21. Tabs. Click to display. Scroll bar. Use to move up or down in a list box. List box. Vertical Scroll arrows and scroll box. Tabs. Click to display. Slide 21

22. Changing the Size of a Window 1. You can change the sizes of your windows by using either the mouse or the sizing buttons. 2. Sizing buttons are the small buttons on the right side of the title bar that allows the user to change the size of the program or document window. a. This can be especially useful when you’d like to display several open windows on your desktop and see them simultaneously. b. There are three sizing buttons that can appear on the title bar of every window: the Minimize button, the Maximize button, and the Restore Down button describes each of these buttons. Slide 22

23. Changing the Size of a Window 3. The Minimize button has a hyphen symbol. a. This button is used to reduce the window to a button on the taskbar. b. When the window is minimized, it is still open, but not active. 4. The Maximize/Restore button is a double-headed button that has two jobs. a. The Maximize part of the button enlarges the window until it completely fills the computer screen. b. The Maximize button symbol is a white rectangle representing a full document. Slide 23

24. Changing the Size of a Window c. The Maximize button is only available when the document/program window is in the ‘restored’ position. 5. The second half of the Maximize/Restore button is the Restore button. a. The restore part of this button will return the window to the same size it was before the user maximized the window. b. The Restore button shows two ‘half’ document representing the document being changed from the full screen size to a smaller screen size. c. The Restore button is only available when the document/program window is in the ‘maximized’ position. Slide 24

25. Program Minimize button Program Maximize/Restore button Program Close button Document Minimize button Document Maximize/Restore button Document Close button Slide 25

26. Sizing Buttons Minimize button Reduces the window to a program or document button on the taskbar. Maximize button Enlarges the window to fill the entire desktop (appears only when the window is reduced.) Restore button Returns the window to its previous size and desktop position (appears only when a window is maximized.) Each of these buttons can belong to either a program window or a document window. Slide 26

27. Changing the Size of a Window 6. To change the size of the window using the borders of the window the window must be in “Restore” view. a. Move the pointer to the border of the window. b. The pointer changes to a two-headed arrow ( ). c. With the two-headed arrow displayed, drag the border to make the window smaller or larger. Slide 27

28. Changing the Size of a Window Tip: Sometimes the borders of a window can move off the computer screen. If you’re having trouble with one border of a window try another border or drag the entire window onto the screen by using the title bar. Slide 28

29. Active window (highlighted title bar) Inactive window (title bar) Two-headed resizing arrow Slide 29

30. Click to close or resize the program. Click to close or resize the document. Slide 30

31. Using the Search Command If you don’t know where a file or folder is located, you can use the Search command on the Start menu to help you find and open it. 1. Click the Start button on the taskbar. 2. Choose Search. The Search submenu appears. 3. Choose For Files or Folders. The Search Results dialog box appears. 4. In the Search for files or folders named text box, key the name of the file or folder you want to find. Remember, you can use the Backspace key or Delete key to delete any keying errors you make. Slide 31

32. Using the Search Command Tip: To search files for specific text, use the Containing text text box to search for files by date, size, type, or other attributes, click Search Options. 5. Click the down arrow next to the Look in text box to specify where you want Windows to search. a. The default location is the C-drive. 6. Click Search Now to start the search. a. Any matches for the file are shown on the right side of the dialog box. Slide 32

33. Using the Search Command 7. Double-click on any found item to open the program and view the file or folder Windows has located. 8. When you are finished with your search, close all open windows and clear your desktop. Slide 33

34. Search command window Slide 34

35. Using the Run Command Windows allows you to start a program by using the Run command and keying the program name. This command is often employed to run a “setup” or “install” program that installs a new program on your computer. 1. Click the Start button on the taskbar. 2. Choose Run. a. The Run dialog box appears. Slide 35

36. Using the Run Command 3. If you know the name of a program you want to run, key the name in the Open text box. a. Often you will need to click Browse to open a drop-down list of the disk drives, folders, and files available to you. 4. Click Cancel to close the Run dialog box. Slide 36

37. Run dialog box Slide 37

38. Displaying a Shortcut Menu When the mouse pointer is on an object or an area of the Windows desktop and you right- click, a shortcut menu appears. a. A shortcut menu typically contains commands that are useful in working with the object or area of the desktop to which you are currently pointing. 1. Position the mouse pointer on a blank area of the desktop and right-click. a. A shortcut menu appears with commands that relate to the desktop, including arranging icons and displaying properties. 2. Right-click an icon to display its shortcut menu. 3. Click outside the shortcut menu to close it. Slide 38

39. For the Windows desktop Change to a document window Slide 39

40. EXITING WINDOWS 1. It is important to exit any open applications and Windows before turning off the computer. a. This is the best way to ensure that your work is saved. b. This is also the way to allow Windows to perform “housekeeping” routines that make sure everything is ready for you when you next turn on the computer. Slide 40

41. EXITING WINDOWS 2. Failure to shut down properly will often force Windows to perform time-consuming system checks the next time it is loaded. a. In addition, shutting down the computer improperly can cause future problems for both the hardware and files within the computers storage areas (this means your files can become corrupted.) 3. Usually, when the user shuts down Windows correctly, Windows automatically shuts down the power to the computer and there is no need for the user to turn off the power. Slide 41

42. EXITING WINDOWS 4. To exit Windows, use the Shut Down command on the Start menu. a. This command has several shut-down options. Slide 42

43. Windows Shut Down Options Log off Logs off the current Windows user and makes Windows available for another user to log on. Restart Restarts the computer without shutting off the power. This is sometimes necessary when you add new software. Slide 43

44. Windows Shut Down Options Shut down Closes all open programs and makes it safe to turn off the computer. Some computers will turn off the power automatically. Stand by Places the computer in a stand-by mode, which generally turns off the screen display and puts the computer in “hibernation.” (This option is not available on all computers. Slide 44

45. Exiting Windows ► Make sure to shut down your computer properly after every class period. ► Remember, when the computer loses power, memory is erased and this can help the computer work faster the next time it is booted. ► Do not turn off your monitor. Slide 45