1. Municipality of Chatham-Kent www.chatham-kent.ca working together for our community Ice Allocation Now Let’s Be Fair…

2. Development Stage.... Review C-K’s Ice Allocation principles Focus on tools for developing an ice allocation policy Assist others to develop their own policies www.chatham-kent.ca Key Objectives of Presentation

3. Development Stage.... A consistent approach to ice time allotment in 10 arenas was required. Several communities had different ways of sharing prime ice www.chatham-kent.ca Need For a Policy

4. Development Stage.... To ensure minor sport organizations had priority access to ice time during prime ice hours. Ice was given on an equal basis based on need. www.chatham-kent.ca Focus of the Policy

5. Development Stage....  Data was gathered through meetings and surveys from Facility Supervisors, user groups and other municipalities such as:  LONDON  SARNIA  HUNTSVILLE  LEAMINGTON  HALTON HILLS  BURLINGTON www.chatham-kent.ca

6. Development Stage.... www.chatham-kent.ca Information was also collected from the sport governing bodies:  Canadian Hockey Association  Ontario Minor Hockey Association  Skate Canada  Ontario Ringette Association  Ontario Women’s Hockey Association

7. Development Stage.... www.chatham-kent.ca A formula used to equally distribute ice time to minor groups based on need using the same criteria for all groups. What is an Ice Allocation Formula?

8. Development Stage.... Hockey & Ringette: The Chatham-Kent average # of players per team in both house league and travel was: 15 players/team www.chatham-kent.ca Existing Standards

9. Development Stage.... www.chatham-kent.ca Proposed Standards Hockey & Ringette: House league -15 players /team Travel - (A/E) - 16 players/team Instructional -40 skaters/hour

10. Development Stage.... www.chatham-kent.ca Common Principles TRAVEL TEAMS: 1 game & 1 practice HOUSE LEAGUE: 1 game & 1 shared practice

11. Development Stage.... www.chatham-kent.ca H.L.Travel Hrs/wk Instructional Tyke Ages 5-61 N/A Novice Ages 7-81.5 2.5 Atom Ages 9-101.5 2.5 Peewee Ages 11-121.5 2.5 Bantam Ages 13-141.753.0 Midget Ages 15-16-172 3.0 Juvenile Ages 18-192 3.0 Allocated Time - Hockey/Ringette

12. Development Stage.... www.chatham-kent.ca House League: 1 hr =50 min game/wk 50 min shared practice 1.5 hrs =80 min game/wk 80 min shared practice 1.75 hrs=80 min game/wk 50 min practice Allocated Time - Hockey/Ringette

13. Development Stage.... www.chatham-kent.ca Travel League: 2.5 hr=80 min game/wk 50 min practice 3 hrs =110 min game 50 min practice 80 min game/wk 2-50 min practices Allocated Time - Hockey/Ringette

14. Development Stage....  CAN SKATE  COMPETITIVE/STAR SKATERS  SYNCHRONIZED www.chatham-kent.ca Figure Skating Level Definitions

15. Development Stage.... www.chatham-kent.ca Frequency Standards: Figure Skating

16. Development Stage.... # Time Of Skaters Allotted CAN-SKATE 50 1 hr/wk STAR SKATERS 1 11.6 min/skater SYNCHRONIZED 24 1.5 hrs/wk hours/wk www.chatham-kent.ca Chatham-Kents Current Standards

17. Implementation Stage.... Home Arena:  A group that contracts the majority of their total ice time in a particular arena. www.chatham-kent.ca Definitions

18. Implementation Stage…..  If the demand for ice exceeds the supply in each home centre, each minor group must take a % of non-prime ice.  Ice time acquired outside a home arena will be credited as part of the groups non-prime ice allotment. www.chatham-kent.ca Demand & Supply of Ice

19. Implementation Stage…...  Registrants must be Chatham- Kent residents or covered under a joint use agreement and may only be counted once www.chatham-kent.ca Registration Data  Registration information is gathered from the previous seasons registration.

20. Implementation Stage.... www.chatham-kent.ca Historical Precedent  Consideration is given to time allotment according to previous years usage.  Significant change in annual allotment is based on:  REGISTRATION LEVELS  REGISTRATION COMPOSITION  EMERGING NEEDS

21. Implementation Stage....  Any new events are to be negotiated with major users affected.  Each major user is allowed to host 1 event per year with consideration given to current events hosted.  Hours lost for special events are to be negotiated between affected groups. www.chatham-kent.ca Tournaments

22. Implementation Stage.... www.chatham-kent.ca Affect on Adult Groups  Consideration to historical use is given when allocating adult times.  Adult groups pay 100% cost recovery rates and assist in keeping the rental fees to a minimum for minor groups.  If an adult group cancels seasonal ice, minor groups in a deficit will have first opportunity to rent the ice time.

23. Implementation Stage.... Home arena groups will have first choice of available ice time allocation. Surplus ice will be offered in the following order:  Home arena minor groups in a deficit  Non-home arena minor groups in a deficit www.chatham-kent.ca Who Gets First Choice Of Prime Ice?

24. Review Stage.... www.chatham-kent.ca Changes to the Policy  Committee reviews every 2 years  Minor sport groups submit requests  Sport governing body changes to sport specific criteria

25. Review Stage…….. www.chatham-kent.ca Future Issues  Reduction in # of participants  Possible merger of minor hockey systems  Reduction in use of border arenas in smaller communities

26. Review Stage…….. www.chatham-kent.ca Future Issues  OMHA consideration of changing practice times principles  Local house leagues wanting equal ice time  Any increases to sport governing criteria

27. Final Policy.... www.chatham-kent.ca Example of How Allocation is Done!

28. Final Policy.... www.chatham-kent.ca Success !!!  Allows equal access to prime ice time for all user groups  Removes subjectivity in the process  Allows groups registration to grow

29. Final Policy.... www.chatham-kent.ca Success !!!  Allows emergence of new groups within Chatham-Kent  Does not impact current adult users  Treats all levels of ice users equally  Treats all communities equally

30. Ice Allocation …... Now Lets Be Fair Coming Together is a Beginning..…. www.chatham-kent.ca Working Together is Success.….. Keeping Together is Progress.…..

31. Municipality of Chatham-Kent www.chatham-kent.ca working together for our community Ice Allocation Now Let’s Be Fair…

32. Ice Allocation …... Now Lets Be Fair… www.chatham-kent.on.ca Questions?