1. Elementary/Middle School AIMS Pre-Test Workshop Spring 2012 1

2. Critical Dates AIMS Test Delivery to Warehouse Mar. 19 - 22 AIMS Test Delivery to Sites Mar. 27 -29 Short Order Window Closes Apr. 2 4:00 AIMS Science 4 th and 8 th Apr. 16 AIMS Writing 5 th, 6 th, & 7 th Apr. 16 AIMS Reading/Math Part 1 Apr. 17 AIMS Reading/Math Part 2 Apr. 18 AIMS Reading/Math Part 3 Apr. 19 Stanford 10 (any 2 or 3 days) Apr. 17 - 19 No Early Out Wednesday Apr. 18 Make-up Window Ends Apr. 27 AIMS Check-In (Call for Appt.) Apr. 24 - 30 2

3. Students in Grades 3-8 are expected to test in all content areas as determined by grade AIMS 3-8 GradeWritingScienceReadingMath 3 4 5 6 7 8 TCM p6

4. Any two or three days from April 17 - 19 Schools can test over 3 days if they choose Stanford 10 – Grade 2 Testing DayContent AreaApp. Time Day 1Reading40 minutes Day 2Mathematics44 minutes Day 2 or 3Language38 minutes

5. Test Administration Schedules All AIMS tests and Stanford 10 tests are untimed Students must be allowed to finish testing even if the scheduled time for the test has elapsed Be sure to have a back-up plan for where student will go who need more time to finish Follow ‘Test Administration Directions’ for stretch breaks and significant breaks 5

6. Not Enrolled Students AIMS testing must be made available upon request for: – Home school students – Private school students If non-enrolled students test, you must fill in the bubble on the back of answer document for ‘non enrolled’ (box G) 6

7. TEST COORDINATORS’ RESPONSIBILITIES 7

8. Responsibilities Site Test Coordinators – Are responsible for AIMS and Stanford 10 testing their school – Serve as the liaison between District Test Coordinator and the school for all AIMS and Stanford 10 testing issues 8

9. Responsibilities Read the Test Coordinator’s Manual and the Test Administration Directions. Have Security Agreements Signed Train Test Administrators and Test Proctors. 9

10. Responsibilities Inventory test materials upon receipt Monitor testing activities Package materials for return 10

11. BARCODE LABELS 11

12. Pre-ID Labels – Pre-ID Labels will be produced for all students in grades 3-8 based on SAIS enrollment data. – Data will be extracted from SAIS on February 2. – Schools without SAIS enrollment data will not get Pre-ID labels. AIMS 3-8

13. For Incorrect Labeling DO NOT attempt to remove the label NEVER EVER black out the label INSTEAD: Cover the incorrect pre-ID label with a blank white label. Then hand bubble the correct student information on the back of the answer document 13

14. If a Label is Blacked Out Warning: When test materials are returned to warehouse, be prepared to fill out the demographic grid for any labels that are discovered to be blacked out 14

15. TEST SECURITY 15

16. Test Security Agreement Test Coordinators are responsible for establishing and enforcing test security procedures at their sites Any breach of test security must be reported immediately to District Test Coordinator, Cindy Hurley 16

17. Test Security Test Administrators and Test Proctors must be employees of the school Test Administrators and Test Proctors must be trained by the Test Coordinator in all correct test administration and test security procedures for Spring 2012 test administration 17

18. Test Security Test Administrators and Test Proctors must sign a copy of the Spring 2012 AIMS/Stanford 10 Test Security Agreement and adhere to test security procedures Signed Test Security Agreements must be kept for 6 years at each school site – only give Cindy the Principal Security Agreement when return materials 18

19. DELIVERY OF TEST MATERIALS 19

20. Delivery of Materials April Testing AIMS Writing, Reading, Math Science Stanford 10 March 19 – 22 to District March 27 – 29 to Sites April Testing AIMS Writing, Reading, Math Science Stanford 10 March 19 – 22 to District March 27 – 29 to Sites 20

21. Receiving Test Materials Verify all boxes were received Box 1 of X Verify all boxes were received Box 1 of X 21

22. Receiving Test Materials Keep all boxes for return shipping White boxes will be used for School Test Coordinator’s Kits which consists of Test Coordinator Manual and Labels Brown boxes will be used for test materials Each box of the shipment will be hand-numbered 1 of 7 2 3 4 7 of 7 6 5 22

23. Inventorying Test Materials First Open Box 1 (White Box) – Pearson School Packing List is on top – Look at the total number of tests and answer documents listed for each content area, make sure it will cover your needs – If you are short materials, email Cindy number you still need ….deadline is April 2, 4:00 PM 23

24. Inventorying Test Materials Next Open All Brown Boxes - Verify that quantities in boxes match the Pearson School Packing List - Document discrepancies on packing list - Tip: Only open cellophane wrapped materials as needed – if don’t need, don’t open them up 24

25. Inventorying Test Materials Maintain an accurate inventory of all materials and some kind of check-in and check-out system Test books and answer documents are to be stored in a secure location at all times – not in classrooms overnight 25

26. PREPARATION OF TEST ROOM Test Administrator and Proctor 26

27. Preparation of Test Room Test rooms should be prepared prior to day of testing Help student performance by providing – Good lighting – Good ventilation – Freedom from distractions and interruptions 27

28. Preparation of Test Room Student seating should be arranged so that: – Students cannot easily see the answer documents of others – Test administrators and proctors can walk by each student. – Desks and tables should be cleared of backpacks and unnecessary materials 28

29. Preparation of Test Room Materials that can be posted in testing room – AIMS Mathematics Reference Sheets – AIMS Science Reference Sheet – Holistic Rubric Based on 6 Traits Official Scoring Guide All other visual aids that could assist students while testing must be removed or covered completely 29

30. Preparation of Test Room Authorized resources: – Dictionaries and thesauri must be available for the prompt section of the AIMS Writing tests – These resources are not permitted during any other testing session 30

31. TEST ADMINISTRATION Test Administrator and Proctor 31

32. Test Administration AIMS and Stanford 10 are standardized tests. Test Administrators should be given the Test Administration Directions or Directions for Administering at least one day prior to testing Test Administrators must follow the directions and read the script exactly as stated in the Test Administration Directions or in the Directions for Administering 32

33. During Testing Students should be allowed to work at their own pace Monitoring should consist of: – Supervising the room at all times during testing – Answering student questions that pertain to clarification of test directions – Checking that students are progressing through test 33

34. During Testing Students may not have access to any electronic devices including computers, calculators, cell phones, iPad, Kindles, etc. This is the #1 issue with testing…students must keep electronics in backpack away from their seats or on teacher’s desk! 34

35. During Testing Disruptive students and students suspected of cheating – Stop disruptive behavior or suspected cheating – Allow student to continue to test – Student may be moved to a different location so that others may continue to test undisturbed – Student may be subject to disciplinary procedures after completion of testing – Document as many details as possible and report to School/District Test Coordinator Shhhh! 35

36. Restroom Break Students may be allowed to go to the restroom, if necessary, during testing Only one student may leave at a time Collect student’s test materials before the student leaves the room and give back upon student’s return 36

37. Leaving SchoolDuring Testing Students who leave school during testing AIMS 3-8 and Stanford 10 – Student will not be permitted to finish that testing session when he/she returns to school – Student may participate in other testing sessions that were not started upon returning to school

38. As Students Finish Testing Students close test book and answer document Place answer document on top of test book Raise hand Test Administrator will collect the test materials Once test materials have been collected student can read or do classwork silently No electronic devices are allowed 38

39. End of Testing Session Most students should have enough time to finish the test during the allotted testing session Students who need additional time must be allowed to finish testing – Test Administrators will follow directions established by Test Coordinator A testing session must be completed within the school day and can not be carried over to a make- up date. 39

40. End of Testing Session Account for all test books and answer documents at the end of each testing session Missing test books and answer documents must be accounted for prior to dismissing any students Double check that labels match student written name Double check that if there is a label on the front that there is no gridded name or SAIS on the back 40

41. End of Testing Session Inspect each test book and answer document – Student name on front of test book and answer document – Test books and answer documents in separate stacks – All marks on scorable materials in No. 2 pencil 41

42. End of Testing Session Pre-ID label is affixed or demographic data is bubbled----NOT BOTH Form code is bubbled on answer document Complete accommodation bubbles in section K if standard accommodations were used 42

43. End of Testing Session Inspect test materials using the checklist on page 57 of the TAD 43

44. End of Testing Session All test materials must be returned to test coordinator at the end of the testing session. No test materials may be left in a testing room overnight. 44

45. Testing Incidents Testing incidents that should be given to Cindy for review would include, but are not limited to: – Possible cheating – Inappropriate accommodations – Administration errors 45

46. Only fill out an incident report if Cindy determines you need to - she will send it to you Via email. 46

47. ACCOMMODATIONS Test Administrator and Proctor October 25 AIMS HS Writing Signin/Signou t Sheet Student Signin Signout Name October 25 AIMS HS Writing Signin/Signou t Sheet Student Signin Signout Name 47

48. Accommodations All Test Administrators must read and be familiar with: Testing Accommodations: Guidelines for School Year 2011-2012 48

49. Universal Test Administration Conditions State assessments are to be administered in a standardized way. Guidance and scripted directions in the Test Administration Directions will assure a standardized test administration. 49

50. Standard Accommodations Standard accommodations available to: – Students with certain injuries – English Language Learners – FEP Year 1 and Year 2 students – Students with an IEP or 504 plan 50

51. Standard Accommodations Standard accommodations available to students while testing on AIMS and Stanford 10 are limited to those listed in the Testing Accommodations Guidelines. If the accommodation to be administered is NOT in the guidelines then it can NOT be provided to the student. 51

52. Standard Accommodations Accommodations may not provide verbal or other clues or suggestions that hint at or give away the correct response to the student. Not all accommodations appropriate for instruction are appropriate for use during state testing. 52

53. Standard Accommodations It is the responsibility of the Test Administrator to see that: – Students who qualify for testing accommodations receive them. – Students who do not receive accommodations are not affected. – Accommodations are marked on answer document. 53

54. Recording Accommodations Test administrators must record the use of standard accommodations in section K of the AIMS demographic data grid on the student answer document. Detailed directions for marking the use of standard accommodations are in the Test Administration Directions Pgs. 61 - 63. 54

55. Assembling Answer Documents Special Circumstance – Large Print, Braille, or Assistive Technology: - Student responses must be transferred to a standard answer document or scorable test book 55

56. Recording Accommodations Accommodations are listed in the Accommodations Guidelines and also in the Test Administration Directions with a number that will correspond to the bubble in the answer document 56

57. STUDENT IDENTIFICATION INFORMATION 57

58. If your school numbers test books and/or answer documents -- USE THIS BLANK BOX ONLY FOR NUMBERING 58

59. Student Bar Code (Pre-ID) Labels Labels will be sorted by school, grade level, alpha name – If student has a label, use it A roster is included with the labels 59

60. Barcode Labels Test Administrators (or other designated adults) are responsible for affixing barcode labels in the proper location on scorable AIMS and Stanford 10 materials – Barcode labels may be applied before or after testing George Hunt Mr Freemont Prickly Pear Elementary School Tumbleweed Unified 60

61. Bubbling Demographic Data Test Administrators (or other designated adults) are responsible for bubbling student demographic data on scorable AIMS and Stanford 10 materials for students without Pre-ID labels Student demographic data may be bubbled before or after testing Do not bubble in demographic data IF there is a label 61

62. Bubbling Demographic Data Directions for bubbling student demographic data are included in all Test Administration Directions and Directions for Administering 62

63. Signature Teacher School District If you have a Pre-ID label, use it. Student must write name on line labeled “Student Name.” 63

64. The student identified on the Pre-ID label must be the same student whose handwritten name is next to the Pre-ID label. 64

65. Student Demographic Data Grid For students without a student bar code (Pre-ID) label, the grid on the back must be completed by school personnel. See Test Administration Directions pgs. 58 - 61 65

66. RETURNING TEST ANSWER DOCUMENTS 66

67. Assembling Answer Documents Special Circumstance – contaminated tests - Contaminated test materials cannot be scored - Student responses must be transferred to clean documents - Securely destroy contaminated test materials and indicate on school packing list 67

68. Assembling Used Answer Documents (Scorables) Organize answer documents to be scored by content area and within each content area by grade Separate grade levels for each content area with a colored piece of paper Document on each colored piece of paper, how many documents are within each grade level AIMS and Stanford 10 must be kept in separate boxes 68

69. Assembling the Non Used Answer Documents Non used answer documents are those that were not used because it was extra, student never showed up, misplaced label, coffee spilled on it….whatever. Non used answer documents are not being scored Non used answer documents need to be accounted for…count them, document how many you have, and return with the “used answer documents….in a separate stack 69

70. RETURNING TEST BOOKS AND OTHER NON SCORABLE MATERIALS 70

71. AIMS HS Manuals Hang on to Test Coordinator’s Manuals and Test Administration Directions until after AIMS HS Mathematics and AIMS HS Science in April Return all manuals with return of Math, Science and Stanford 10 71

72. Assembling Nonscorable Materials Organize the nonscorable test materials by content: Stanford 10 materials are kept separate from AIMS materials AIMS is separated by content only…all writing kept together, all reading kept together, etc. It does it does NOT matter if a test book has been used or not….they all go together 72

73. SCORE REPORTS 73

74. Score Reports – Due Dates April Testing – AIMS 3 – 8 – Stanford 10 May 30 – posted to PearsonAccess (all reports and Student Data File) June 6 – paper copies July 20 – closing date for corrections

75. TEST ADMINISTRATOR AND TEST PROCTOR TRAINING 75

76. Test Administrator /Proctor Trainings Sample items to be included on agenda Test Security Preparation of test rooms Test administration procedures Correct use of accommodations Use of Pre-ID labels and hand bubbling 76

77. SURPRISE!!! If you got to this slide….GOOD JOB, you are almost finished! As a reward, email me that you saw slide 77, then at the training you will be given a surprise! 77

78. What to do if... ? – Student needs additional time – Student is caught cheating – Student is sick – There is a fire drill – Student has an injury that makes writing or bubbling difficult Test Administrator /Proctor Trainings 78

79. ADE TEST RESOURCES 79

80. AIMS Test Resources Ade no longer sends out practice tests, however you can go on to the ADE website listed on next slide (81) to access practice tests OR TUSDStats, Resources, AIMS/MEP Resources, then AIMS Sample Tests and Released Items http://tusdstats.tusd.k12.az.us/planning/resources/a ims_samples/aims_samples.asp 80

81. www.azed.gov/standards-development-assessment/aims/administering/ 81

82. THE END!! I am here to help YOU and help you make the testing process as smooth as possible. Do not hesitate to call (225-5418) or email Cindy 82