1. Running an Effective Meeting Eric Stager, CIH, CSP Brett Carruthers, CSP

2. Agenda Robert’s Rules of Order Meeting Prep and Planning Facilitation of Discussion Follow-up Wrap-up

3. ROBERT’S RULES OF ORDER

4. A wise man once said… “There are attorneys who spend their entire careers studying parliamentary law and even they don’t know all the answers.” Neither do we!

5. History Army Officer Church Meeting EMBARRESSED Found and Studied Books ANARCHY WROTE “Robert’s Rules of Order That won’t happen again.

6. The Purpose of Robert’s Rules of Order Run a meeting without an individual victimizing all in attendance.

7. 1.Regular (or Stated) Meeting 2.Special (or Called) Meeting 3.Executive Session Meetings? What kind of Meetings?

8. Majority = >1/2 of Legal Votes Voting ??

9. Special Votes Removal of Officers Repeal of Items 2/3 Vote?? When??

10. STEP 1. Member Recognized STEP 2. Another Seconds STEP 3. Motion restated 6 Steps for Every Motion

11. STEP 4. Discussion STEP 5. Members Vote STEP 6. Results Announced 6 Steps for Every Motion

12. 1.Conflict with laws 2.Already rejected 3.Same question 4.Beyond the scope Out of Order?

13. SO MOVED! I MOVE TO TABLE! CALL FOR THE QUESTION! Wrong Phrases!

14. Top Ten Rules

15. 10. Use the right parliamentary book for your organization Top Ten Rules

16. 9. Use a qualified Parliamentarian. Top Ten Rules

17. 8. The “Chief” runs the meeting. Top Ten Rules

18. 7. Disagree without being disagreeable. Top Ten Rules

19. 6. Close Debate by Unanimous Consent. Top Ten Rules

20. 5. Voting is important. Top Ten Rules

21. 4. Use a counted vote to approve a motion. Top Ten Rules

22. 3. Every meeting is a partnership between the leader and the participants. Top Ten Rules

23. 2. Your meeting should enforce the will of the majority while protecting the rights of all members. Top Ten Rules

24. 1. Don't let the rules get you down. Top Ten Rules

25. QUESTIONS?

26. RUNNING THAT MEETING

27. Meeting Planning Society Required Chapter Required Standing Items

28. Preparation

29. Research Plan to Lead Agenda Pre-Reads Minutes Motion Justification

30. Starting the Meeting ON TIME Roll Call Quorum Agenda Additions

31. Facilitation Discussion Time Stimulate Discussion Keep Focus

33. Action Items Delegate Assign Action Items – Completion Dates Track Progress

34. Role Playing

35. Wrap Up